wiltshire council


Mere Town Council

clock tower Town Clerk - Mrs. L. C. Wood

Duchy Manor,
Springfield Road,
BA12 6EW
Phone: 01747 860701

e-mail: lindseywood@merewilts.org



Payment Schedule for meeting 8.5.17

Dear Councillors,

Your attendance is requested for the ANNUAL TOWN COUNCIL MEETING to be held on Monday, 8TH May 2017 at 7.30 p.m. in The Andy Young Pavilion, Springfield Road, Mere.

Yours sincerely,

Lindsey Wood,
Town Clerk.


1. To elect Chairman of Mere Town Council for 2017/18 and to receive the Chairman’s Declaration of Acceptance of Office

2.  To elect Vice-Chairman of Mere Town Council for 2017/18 and to receive the Vice-Chairman’s Declaration of Acceptance of Office.

3.  To receive declarations of interest from members and to consider requests for new DPI dispensations.
Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.

4.  Public Session
The Chairman will re-convene the Town Council meeting after the public session (please note that members of the public are no longer permitted to speak unless invited to do so by the Chairman).

5. To receive apologies for absence

6.  Minutes – to approve Minutes of Parish Council meeting held on Monday, 3rd April 2017 and extra Parish Council meeting held on Wednesday, 26th April 2017.  For working group to approve Minutes of meeting held to Review and Assess the Effectiveness of internal control measures held on Wednesday, 3rd May 2017.

7.  To approve and adopt the Standing Orders for Mere Town Council

8.  To approve and adopt the Financial Regulations for Mere Town Council

9.  Internal Audit

  • To appoint/re-appoint an Internal Auditor
  • To consider the effectiveness of the Internal Audit

10.  To review Committee Structure and to appoint members, decide terms of reference etc.

11.  To appoint/re-appoint representatives to outside bodies/organisations:


2016/17 Representative

Youth Club, Seeds4Success, CAYPIG (Community Area Young People)

Cllrs. C. Hazzard, B. Norris, J. Hurd, N. Beale & Mr. R. Coward


Cricket Club

Cllr. M. Cassidy


Health & Community Care

Cllr. R. Hill


Tennis Club

Cllr. G. Jeans


Football Club

Cllr. R. Sims


Public Transport

Cllr. R. Sims


Mere & District Linkscheme

Mrs. Adrienne Howell


Museum Committee

Cllr. Mrs. K. Symonds, Cllr. Mrs. Hurd & Cllr. R. Parsons


Footpaths & Rights of Way

Mr. Peter Button & Cllr. Jordan


Chamber of Trade



Friends of Mere Museum

Cllr. Beale


School Governor

Cllrs. Hazzard, Jordan & Beale


Neighbourhood Tasking Group

Cllrs. Hazzard, Jeans, Sims + Clerk


Mere Bowling Club

Cllr. R. Hughes


Carnival Committee

Cllrs. Cassidy, Hazzard, Sims, Beale & Jordan.


Area Board

Chairman & Vice-Chairman


Mere Film Shows

Mrs. Mary White


Rivers Group

Cllr. B. Norris


12.  To appoint/re-appoint Trustees for Forest Charities
13.  To appoint members, including the Chairman, to serve on the Staffing Panel & Appeals Committee
14.  To consider bank accounts & signatory arrangements
15.  To review the Council’s insurance policy and discuss/decide on alterations
16.  To fix the dates and times of ordinary meetings of the Council and Committees for the ensuing year.

17.   Matters Arising from last meeting

18.  Reports & Consultations
a) Neighbourhood Policing Report
b) Wiltshire Councillor’s Report

19.   Planning
a) Applications: (All applications can be viewed on Wiltshire Council’s website http://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/ApplicationSearch.aspx   – and type in the relevant application number)
Application Ref:          17/04285/TCA
Application for:           Work to Trees in a Conservation Area
Proposal:                     T1 – Poplar tree – reduce by 50%
At:                                St. Anns, Church Street, Mere.  BA12 6DS

Application Ref:          17/02106/FUL
Application for:           Full Planning
Proposal:                     Proposed ground and first floor extensions with addition of chimney
At:                                Coachway, Old Hollow, Mere.  BA12 6EG

Application Ref:          17/02657/FUL & 17/03324/LBC
Application for:           Full Planning
Proposal:                     Demolish outbuildings and build new kitchen extension to rear;
replace rear windows as existing; re-position bathroom to first floor
with new window; move internal partition walls on first floor;
strengthen and refurbish roof with new conservation roof lights.
At:                                Crossways, Salisbury Street, Mere.  Ba12 6HE

Application Ref:          17/03084/FUL
Application for:           Full Planning
Proposal:                     Single storey rear extension
At:                                4 Duchy Cottages, North Road, Mere.  BA12 6HG

b) Neighbourhood Planning

20.  Highways, Rivers, Footpaths, Traffic & Transport
a)  Highway & footpath issues for Parish Steward & street lighting faults

21.  Buildings, Open Spaces, Play Areas, Sports Grounds, Allotments & Cemeteries

22. Finance, Policy & Resources
*a) Payments – to approve payments set out in payment schedule attached
b)  To approve S.137 payments for 2016/17 financial year.
c) Quotation for Tree Condition Survey & Risk Management Plan
d)  Procedure for service provision in respect of extra budget allowance made for street cleaning, weed clearance and general odd jobs to carry out around the town.

23.  General Items
a) Redistribution of spent bulbs from flower tubs
b) Closure of Lloyds Bank

24.  Forthcoming meetings/events

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


Registered Charity No. 1093497

For the Council, as Sole Trustees of Mere Peace Memorial Sports & Recreation Ground to consider the following matters:


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