Mere Town Council

clock tower Town Clerk - Mrs. L. C. Wood

Duchy Manor,
Springfield Road,
BA12 6EW
Phone: 01747 860701




Dear Councillors,

Your attendance is requested for a meeting of the Town Council to be held on Monday, 4th Junel 2018 at 7.30 p.m. in The Andy Young Pavilion, Springfield Road, Mere, BA12 6EW

Yours sincerely,


Lindsey Wood,
Town Clerk.

1. Public Session
The Chairman will convene the Town Council meeting after the public session (please note that members of the public are no longer permitted to speak unless invited to do so by the Chairman).

2. To receive apologies for absence

3.  To receive declarations of interest from members and to consider requests for new DPI dispensations.
Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.

4.  Minutes – to approve Minutes of Town Council meeting held on Monday, 14th May 2018.

5.  Matters Arising
*a) GDPR – To approve and adopt the following documents:

  1. General Privacy Notice V1 – May 2018
  2. Consent Form
  3. Guidance Notes & Action Plan

6.  Reports & Consultations
a) Neighbourhood Policing Report
b) County Councillor’s report

7.  Planning
a) Applications: (All applications can be viewed on Wiltshire Council’s website   – and type in the relevant application number)
Application Ref:           18/02738/FUL
Application for:           Full Planning
Proposal:                     Removal of existing conservatory and erection of single storey extensions and
associated alterations
At:                                Birchwood Cottage, Ivymead, Mere.  BA12 6EN

b) Ref:  Planning Application 16/12217/OUT – Report on Public Inquiry  for Appeal by Richborough Estates for Outline Planning to develop land at Castle Street, Mere
c) Neighbourhood Plan update

8.  Highways, Rivers, Footpaths, Traffic & Transport
a)  Highway & footpath issues for Parish Steward, Wiltshire online reporting & street lighting faults
b)  Application for an Order to add a footpath to the definitive map and statement at The Square, Mere.

9.  Buildings, Open Spaces, Play Areas, Sports Grounds, Allotments & Cemeteries
a) To set policy for the surrender of Deeds of Exclusive Rights of Burial
10 Finance, Policy & Resources
*a) Payments – to approve payments set out in payment schedules attached
*b) To approve End of Year budget expenditure report for 2017/18
*b) Audit of Accounts
Annual Governance & Accountability Return 2017/18 – Part 3

  1. Annual Internal Audit Report
  2. Annual Governance Statement 2017/18
  3. Accounting Statements 2017/18
  4. Notice of Public Rights & Publication of Unaudited Annual Governance & Accountability Return

11.  General Items & Consultations
a) Authority to re-home gas brazier to another Wiltshire Council
12. Forthcoming meetings/events
a) Homefield Bungalows - Invitation to Ribbon Cutting/ Opening Photocall to take place on Monday, 18th June at 3.00 p.m.

13.  Future agenda items


Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


*Further information on these items enclosed/attached



Registered Charity No. 1093497

To approve End of Year Summary & payment to Mere Town Council for maintenance of Recreation Ground Charity during  2017/18 of £10814.54

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