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Agenda for Town Council meeting to be held on 7th June 2021

Mere Town Council

Town Clerk – Mrs. L. C. Wood

Duchy Manor,

Springfield Road,

Mere

Warminster,

Wiltshire

BA12 6EW

Phone: 01747 860701

e-mail: lindseywood@merewilts.org

www.merewilts.org

2nd June 2021

 

Dear Councillor,

 

You are summoned to a meeting of Mere Town Council at Duchy Manor, Springfield Road, Mere on Monday, 7th June 2021 at 7.00 pm.  The meeting will consider the items set out below.

 

Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email (lindseywood@merewilts.org) at least 24 hours before the meeting so that every effort may be made to provide access.

We will be holding the meeting in the foyer at Duchy Manor and have carried out a Risk Assessment to determine the numbers of people that can be sat, socially distanced, along with other requirements.  The main doors will be left open to provide ventilation but this will, inevitably, lead to a chilly evening so please wrap up warm.  We will also be providing each councillor with a Perspex visor to wear during the meeting, hand sanitiser is provided and there is also a track & trace QR code available for the venue.  Please wear a mask to the building and then we will hand out the visors to each councillor.

 

Due to COVID-19 restrictions our Risk Assessment has determined that the room’s safe capacity is 20 people and therefore if we have a full council (15 members) + Town Clerk it will only leave room for 4 members of the public inside the room at any one time and it may therefore be necessary to allocate time slots or move agenda items around depending on interest received from members of the public.  We would therefore request that members of the public contact the Clerk prior to the meeting if they wish to attend.

 

Lindsey Wood,

Town Clerk & RFO

 

Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

 

AGENDA

  1. Apologies – To receive apologies for absence.

 

  1. To receive Cllr. Philip Cowards, Declaration of Acceptance of Office

 

  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.
  • To receive Declarations of Interest relating to matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
  • To receive written requests for new DPI dispensations.

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.

 

  1. Minutes – To resolve that the minutes of the Annual Council meeting held on Monday, 17th May 2021 be approved as a correct record. (attached)

 

  1. Matters Arising from Public Session
  2. Library charges
  3. Mere Foodbank location

 

  1. Matters Arising from previous Meetings
  2. Dog fouling in public spaces (Minute Refs : 219a) & 19b)
  3. Update and information on communication between Mere Patient Participatory Group (PPG) and Wiltshire Council relating to Fives Court building and request for Community Asset Transfer (Minute Ref: 208c)
  4. Public Toilets – to consider the current opening arrangements for public toilets in car park. (Minute Ref: 191a)
  5. Grant Application for Wiltshire Community Foundation for Wessex Water Environment Fund (water refilling station) (Minute Ref 25c)

 

  1. Reports & Consultations
  2. a) Wiltshire Councillor’s Report

 

  1. Planning

 

Application No: PL/2021/03137
Application Type: Full Planning Permission
Proposal: Upgrade surgery heating system from electrical to an Air Source heating system.  Heat pump to be installed underneath the surgery’s external fire exit stairs on a plinth.
Site address: Mere Surgery, Dark Lane, Mere.  BA12 6DT

 

 

Application No: PL/2021/03298
Application Type: Full planning permission
Proposal: Erection of essential agricultural workers dwelling
Site address: Manor Farm, Manor Road, Mere.  BA12 6HR

 

Application No: PL/2021/04729
Application Type: Full planning permission
Proposal: Construction of new three stables, one secure tack room and two open fronted storage units on land adjacent to the manege.  The stables are for personal use.
Site address: Land adjacent Longmead, Barrow Street, Mere.  BA12 6AB

 

Application No: PL/2021/03733
Application Type: Listed Building Consent (Alt/Ext)
Proposal: Application of lime plaster to kitchen (service room) walls
Site address: The Chantry, Church Street, Mere.  BA12 6DS

 

  1. Highways, Rivers, Footpaths, Traffic & Transport

*a) Request for ‘No cycling signs’ along Burton

 

  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

*a) Application for tennis coaching at Mere Tennis Club

 

  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

  1. b) To review and authorise the following S.137 payments as recommended at the Annual Budget Meeting held on 14.12.2020
Seeds4Success To support Leisure Credit Scheme 665.00
Mere & District Linkscheme Donation 600
Mere Matters Donation 600
St. John’s Ambulance Donation 75
Mere Brownies Donation 80

*c) Confirmation of receipt of S.106 funding from Phase 1 of Woodlands Road Development and consideration of expenditure within the constraints of the legal agreement (summary attached)

*d) To review Mere Town Council Reserves Policy (draft document attached) and authorise transfer of funds to National Savings Account

*e)  To approve the Accounting Statements for the year ending 31st March 2021 as prepared by the Town Clerk & RFO

*f) Annual Governance and Accountability Return 2020/21

  1. To receive and note the Annual Internal Audit Report
  2. To approve the Annual Governance Statement (Section 1)
  • To approve the Accounting Statements (Section 2) Attached
  1. For the Chairman and Clerk to sign the Annual Governance Statement and the Chairman to sign the Accounting Statements
  2. To set the commencement date for the exercise of public rights
  3. To note other information to be sent to the External Auditor and required by External Auditor as part of Intermediate Review 2020/21

*g) General Data Protection Awareness Checklist for Councillors & to consider setting up merewilts email addresses for councillors i.e. lesley.traves@merewilts.org

 

  1. General Items
  2. a) Production of Mere Town Council information leaflet and approval of expenditure

 

  1. Future agenda items

 

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

 

*Further information on these items enclosed/attached

 

 

 

 

 

 

 

 

MERE PEACE MEMORIAL SPORTS AND RECREATION GROUND

Registered Charity No. 1093497

 

 

 

For Trustees to consider application for tennis coaching at Mere Tennis Club

 

Attachments

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