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Agenda for Town Council meeting to be held 4th October 2021


Mere Town Council

Town Clerk – Mrs. L. C. Wood

Duchy Manor,

Springfield Road,




BA12 6EW

Phone: 01747 860701



29th September 2021


Dear Councillor,


You are summoned to a meeting of Mere Town Council at Duchy Manor, Springfield Road, Mere, BA12 6EW on Monday, 4th October 2021 at 7.00 pm.  The meeting will consider the items set out below.


Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email ( at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,



Lindsey Wood,

Town Clerk & RFO



Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).



  1. Apologies – To receive apologies for absence.


  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.
  • To receive Declarations of Interest relating to matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
  • To receive written requests for new DPI dispensations.

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.


  1. Minutes – To resolve that the minutes of the Town Council meeting held on 6th September 2021 be approved as a correct record. (attached)


  1. Matters Arising from previous Meetings
  2. a) Report on Carnival Fun Day on 18th September 2021 in Duchy Manor Sports Field & Recreation Ground (Minute Ref: 54b)

*b) Update on Wessex Water Environment Fund Grant Application for water refilling station (Minute Ref: 54e)

*c) Request for Speed Limit review along Shaftesbury Road – in view of the response from the Highways Authority, does the Town Council want to submit this ‘highways improvement request form’ to the Community Area Transport Group (CATG). (Minute Ref: 57a)

*d) Replacement road signs (Minutes Ref: 218a)

  1. e) Suggestions for expenditure of S.106 funding (Minute Ref: 59i)


  1. Reports & Consultations

*a) Wiltshire Councillor’s Report including South West Wiltshire Area Board Car Club Pilot

  1. b) Formulate consultation response to Wiltshire Council’s draft ‘Climate Strategy’ and ‘Our Natural Environment Plan’


  1. Planning
  2. a) Applications for consultation response – (All applications can be viewed on Wiltshire Council’s Planning & Building Control Public Register – – type in the relevant application number or use the link given below)


Application No: PL/2021/08637
Application Type: Householder planning permission
Proposal: Single storey rear extension with balcony. Dormer roof over a new door opening
Site Address: Downsview, Southbrook, Mere, Warminster, Wilts, BA12 6BG
Planning Register Link:



Application No: PL/2021/08505
Application Type: Householder planning permission
Proposal: Extensions to bungalow, construction of a stone wall either side of driveway with new timber gate, re-laying of gravel surfacing to driveway and parking area, completion of garden to include laying of a new patio. Installation of an air source heat pump to North elevation. Demolition of existing outbuilding and construction of a new shed. (amendment to 20/11381/FUL)
Site Address: Cedarstone, Limpers Hill, Mere, BA12 6BD
Planning Register Link:




Application No: PL/2021/08947
Application Type: Consent under Tree Preservation Orders
Proposal: Beech Trees T1 – T24 T1 – T5 Crown lift for 5.2m clearance over highway T6 – Remove T19 – Remove T15 Remove T24 Remove Westerly limb
Planning Register Link:



Application No: PL/2021/08512
Application Type: Householder planning permission
Proposal: Single storey extension
Site Address: 13 Downside Close, Mere, Warminster, Wilts, BA12 6AS
Planning Register Link:



  1. b) Is there an appetite to try and regenerate the Mere Neighbourhood Plan?


  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) Wiltshire Council’s Highways 5-year Investment Plan Proposals (see: )

*b) Report from Wessex Water on the Mere stream support trial


  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

*a) Tennis Courts & potential tree root issues

*b) Issues with public toilets


  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

  1. b) Conclusion of Audit for Town Council’s Accounts for period ending 31.3.21
  2. c) Request for contribution towards relocation of street light at Kingsmere Open Space
  3. d) To set date & other details for Annual Budget Meeting
  4. e) Noticeboard for Cemetery (Angel Lane)


  1. General Items
  2. a) Does the Town Council agree that the Old Ship Inn building and it’s unique ironwork sign are precious heritage features of the town that the people of Mere cherish, and wish to preserve, and that they give character and interest to the town centre? Can the building owners be encouraged by the council to ensure the proper maintenance of the sign? As there is undoubtably a cost associated, would the council give consideration to finding a suitable means of funding, to ensure the sign remains both a safe and attractive feature of the town centre? – Mr. David Drewett

*b) Proposed Westbury Incinerator – email from Westbury Town Council


  1. Future meetings and events
  2. a) Invitation to Neighbourhood Planning Webinar on 9th November 2021 at 10 am (Organised by CPRE Wiltshire and Wiltshire Community Land Trust)


  1. Future agenda items


Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


*Further information on these items enclosed/attached







Registered Charity No. 1093497


For Trustees to consider the following:


Tennis Courts & potential tree root issues








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