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Author: Lindsey Wood

Agenda for Town Council meeting to be held 4th October 2021

 

Mere Town Council

Town Clerk – Mrs. L. C. Wood

Duchy Manor,

Springfield Road,

Mere

Warminster,

Wiltshire

BA12 6EW

Phone: 01747 860701

 

e-mail: lindseywood@merewilts.org

www.merewilts.org

29th September 2021

 

Dear Councillor,

 

You are summoned to a meeting of Mere Town Council at Duchy Manor, Springfield Road, Mere, BA12 6EW on Monday, 4th October 2021 at 7.00 pm.  The meeting will consider the items set out below.

 

Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email (lindseywood@merewilts.org) at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,

 

 

Lindsey Wood,

Town Clerk & RFO

 

 

Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).

 

AGENDA

  1. Apologies – To receive apologies for absence.

 

  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.
  • To receive Declarations of Interest relating to matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
  • To receive written requests for new DPI dispensations.

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.

 

  1. Minutes – To resolve that the minutes of the Town Council meeting held on 6th September 2021 be approved as a correct record. (attached)

 

  1. Matters Arising from previous Meetings
  2. a) Report on Carnival Fun Day on 18th September 2021 in Duchy Manor Sports Field & Recreation Ground (Minute Ref: 54b)

*b) Update on Wessex Water Environment Fund Grant Application for water refilling station (Minute Ref: 54e)

*c) Request for Speed Limit review along Shaftesbury Road – in view of the response from the Highways Authority, does the Town Council want to submit this ‘highways improvement request form’ to the Community Area Transport Group (CATG). (Minute Ref: 57a)

*d) Replacement road signs (Minutes Ref: 218a)

  1. e) Suggestions for expenditure of S.106 funding (Minute Ref: 59i)

 

  1. Reports & Consultations

*a) Wiltshire Councillor’s Report including South West Wiltshire Area Board Car Club Pilot

  1. b) Formulate consultation response to Wiltshire Council’s draft ‘Climate Strategy’ and ‘Our Natural Environment Plan’

 

  1. Planning
  2. a) Applications for consultation response – (All applications can be viewed on Wiltshire Council’s Planning & Building Control Public Register – https://development.wiltshire.gov.uk/pr/s/ – type in the relevant application number or use the link given below)

 

Application No: PL/2021/08637
Application Type: Householder planning permission
Proposal: Single storey rear extension with balcony. Dormer roof over a new door opening
Site Address: Downsview, Southbrook, Mere, Warminster, Wilts, BA12 6BG
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000016Q80h

 

 

Application No: PL/2021/08505
Application Type: Householder planning permission
Proposal: Extensions to bungalow, construction of a stone wall either side of driveway with new timber gate, re-laying of gravel surfacing to driveway and parking area, completion of garden to include laying of a new patio. Installation of an air source heat pump to North elevation. Demolition of existing outbuilding and construction of a new shed. (amendment to 20/11381/FUL)
Site Address: Cedarstone, Limpers Hill, Mere, BA12 6BD
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000016GZLc

 

 

 

Application No: PL/2021/08947
Application Type: Consent under Tree Preservation Orders
Proposal: Beech Trees T1 – T24 T1 – T5 Crown lift for 5.2m clearance over highway T6 – Remove T19 – Remove T15 Remove T24 Remove Westerly limb
Site Address: PROSPECT FARM HOUSE, CASTLE STREET, MERE, WARMINSTER, BA12 6JS
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000016Qh2J

 

 

Application No: PL/2021/08512
Application Type: Householder planning permission
Proposal: Single storey extension
Site Address: 13 Downside Close, Mere, Warminster, Wilts, BA12 6AS
Planning Register Link:  

https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000016GZPZ

 

 

  1. b) Is there an appetite to try and regenerate the Mere Neighbourhood Plan?

 

  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) Wiltshire Council’s Highways 5-year Investment Plan Proposals (see: https://cms.wiltshire.gov.uk/documents/s194287/SW%20wilts%205%20year%20major%20maintenance%20plan.pdf )

*b) Report from Wessex Water on the Mere stream support trial

 

  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

*a) Tennis Courts & potential tree root issues

*b) Issues with public toilets

 

  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

  1. b) Conclusion of Audit for Town Council’s Accounts for period ending 31.3.21
  2. c) Request for contribution towards relocation of street light at Kingsmere Open Space
  3. d) To set date & other details for Annual Budget Meeting
  4. e) Noticeboard for Cemetery (Angel Lane)

 

  1. General Items
  2. a) Does the Town Council agree that the Old Ship Inn building and it’s unique ironwork sign are precious heritage features of the town that the people of Mere cherish, and wish to preserve, and that they give character and interest to the town centre? Can the building owners be encouraged by the council to ensure the proper maintenance of the sign? As there is undoubtably a cost associated, would the council give consideration to finding a suitable means of funding, to ensure the sign remains both a safe and attractive feature of the town centre? – Mr. David Drewett

*b) Proposed Westbury Incinerator – email from Westbury Town Council

 

  1. Future meetings and events
  2. a) Invitation to Neighbourhood Planning Webinar on 9th November 2021 at 10 am (Organised by CPRE Wiltshire and Wiltshire Community Land Trust)

 

  1. Future agenda items

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

 

*Further information on these items enclosed/attached

 

 

 

 

 

MERE PEACE MEMORIAL SPORTS AND RECREATION GROUND

Registered Charity No. 1093497

 

For Trustees to consider the following:

 

Tennis Courts & potential tree root issues

 

 

 

 

 

 

Minutes of Town Council meeting held on 6th September 2021

Mere Town Council

Town Clerk – Mrs. L. C. Wood

 

Minutes of a meeting of Mere Town Council held on Monday, 6th September 2021 at Duchy Manor, Springfield Road, Mere.  BA12 6EW

 

Present:  Councillors Lesley Traves (Chair), Kate Symonds (Vice-Chair), Debbie Beale, Nick Beale, Louie Bennett, Aubrey Colman, Rodney Coward, Rachael Hansford, Clive Hazzard, Raymond Hill, Glen Ings, John Jordan & Eric Mitchell.

Also 8 members of public

 

Meeting convened at 7.02 pm with Public Session:

 

Mr. Simon Moon read out 2 paragraphs from an email he had sent to the Chairman (this email was printed in the Clerk’s Report which was distributed to councillors with their agenda papers).  He said that re-wilding is fast becoming a national trend and it may require more rather than less work until it becomes established but it would have benefits to wildlife and butterflies in the long term.  Mr. Bill Coltham said that he and Simon Moon are good friends and meet many times on the Kingsmere Open Space.  Mr. Coltham had experienced some difficulty in finding out what re-wilding means exactly and his investigations had come up with two explanations – one being to leave nature to do its thing.  This would result in an unattractive field that would become inaccessible and would attract rubbish and dumping.  The other version is total removal of existing grass and planting with wild flowers.  This would require regular and fairly intensive maintenance and will increase costs to the council and ultimately to the community.  Mrs. Sue Coltham said that as her house backs onto the Kingsmere Open Space, she can see the number of people that use it every day and it gets used a lot and was especially well used during lockdown last year.  She said that where grass is not mown then it is impossible to walk through. Mrs. Kathy Herbert, also resident adjacent to this open space, said she wanted to reinforce what Mr. & Mrs. Coltham had said.  She said that in areas where the grass had not been cut the nettles stretched to 7ft in height and the blackthorn was viscous.

Mr. Clowser spoke in support of his request for the Town Council to ask the Highway Authority at Wiltshire Council to carry out a review of the 40 mph speed limit along that road and reiterated the information that had been given in the Clerks Report.

Mrs. Farendon from The Stables in Bramley Hill spoke in favour of her planning application, pointing out that the current garage is not used for parking because it is in very poor condition.  She said that The Stables was a 3-bed property but was converted to a 2-bed property by the previous occupants.  She said that her mother suffered from poor health and that this ancillary accommodation would enable the family to provide support.  Mrs. Farendon said that she was aware that there may be concerns about parking but wanted to reassure members that the current parking arrangements would not change.

 

Apologies for absence received from Cllrs. Philip Coward and George Jeans.  The Chairman informed members that Cllr. Philip Coward has been in hospital, having had an operation the outcome of which is good news but it has left him very weak.  The Chairman said that, on behalf of the Council, a card had been sent to Cllr. Coward conveying our best wishes for his recovery.

 

  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.
  • To receive Declarations of Interest relating to matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
  • To receive written requests for new DPI dispensations.

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.

  • Clive Hazzard declared a pecuniary interest in Minute No. 61

 

  1. Minutes RESOLVED that the minutes of the Town Council meeting held on 5th July 2021 be approved as a correct record of proceedings on proposal made by Cllr. Colman, seconded by Cllr. Mrs. Symonds.

 

  1. Matters Arising from previous Meetings
  2. a) Thank You Day (Minute Ref 42a) – Cllr. Hazzard reminded members that at the July meeting it was suggested that this event might be combined with the Carnival Fun Day. However, Cllr. Hazzard said that he was not keen on this idea as he wanted to hold a separate event to thank all the volunteers and felt that this would be more personal. He confirmed that he had therefore met with Rachael Hansford & Richard Jefferies and they were going to plan another meeting with a view to arranging a thank-you event on another day/time.  Hazzard said that he would keep the Town Council updated on arrangements and progress.
  3. b) Carnival Fun Day on 18th September 2021 in Duchy Manor Sports Field & Recreation Ground (Minute Ref: 47a) – Cllr. Jordan reported that the event planning was going well and that John Gammie as Chairman of the Carnival Committee had spent some considerable time & effort in ensuring that the event would avoid clashes of use and any damage to facilities.
  4. c) Clarification on Town Council’s view on use of old Mere Swimming Pool site for school expansion car parking (Minute Ref: 47c) – the Clerk reported that the Head Teacher of Mere School had informed her that the appointed contractors for the school expansion project were of the opinion that the Town Council did not want the swimming pool site to be incorporated into the car parking proposals and had asked for clarification of this point. The Clerk said that it was her understanding that the Town Council had reluctantly agreed that the swimming pool site could be used for the car parking expansion project but had hoped to receive a refund of £4k to reimburse the Town Council for the costs involved in filling in the swimming pool. The Clerk had subsequently been informed that there would be no reimbursement from the Education Authority and wanted members of the Town Council to clarify their position on the use of the swimming pool site.   RESOLVED that the Town Council should respond to say that they agree that the old swimming pool site could be encompassed into the school’s car parking plans and that the Town Council will try and seek an alternative location for the outdoor fitness project.  Jeans asked if some kind of plaque could be made to point out that there was a swimming pool on the site which was erected as a peace memorial for the Second World War.  The Clerk said that she had specifically saved some of the mosaic tiles from the swimming pool for this purpose.
  5. d) The Queens Platinum Jubilee Celebrations (Minute ref: 49a) – Cllr. Ings reported that the working group had held their first meeting and were leaning towards organising a fun day along the lines of the Old Mere May Fayre, focusing most of the celebrations on Saturday, 4th The Chairman informed members that the church would be arranging a 4-day flower festival. The Clerk informed members that the official guide, including a guide on beacons, was now available and that local councils were encouraged to register their involvement by 1 June 2022.
  6. e) Update on Wessex Water Environment Fund Grant Application for water refilling station (Minute Ref: 32d) – The Clerk confirmed that the grant application had been successful and that £1500 was received on 30th Cllr. Jordan reminded members that the decision was to put a free-standing pillar next to the toilets but his question was whether the Town Council should employ a company that supplies and installs the refilling station or whether or not we deal with the supply and installation separately. RESOLVED to find a company that will supply and install the water refilling station.

 

 

 

  1. Reports & Consultations
  2. a) Report from Wiltshire Councillor – None

*b) Councillors Briefing Note No. 21-12 – The Substantive Highways Scheme Fund Bid Application Process for funding in 2022/23 (attached) – Cllr. Jordan wondered if this scheme might provide funding for surface widening and improvements for the right of way that runs from opposite the Walnut Tree Inn to Angel Lane as he was aware that the Rights of Way team do not have anything like this kind of money in their budgets.  Cllr. Jordan said that he would make further investigations on this.

*c) Councillors Briefing Note No. 21-15 – Climate Strategy & Natural Environment Plan – Consultation (attached) – members noted the information in the Briefing Note and the Clerk confirmed that the consultation on both these documents ended on 17th October and therefore the Council would need to consider its collective response at the next meeting.  Cllr. Mrs. Symonds and Cllr. Mrs. Beale agreed to read the consultation documents.

 

  1. Planning
  2. a) Applications for consultation response – (All applications can be viewed on Wiltshire Council’s Planning & Building Control Public Register – https://development.wiltshire.gov.uk/pr/s/ – type in the relevant

 

Application No: PL/2021/07182
Application Type: Householder planning permission
Proposal: Change of use and extension of double garage to attach to existing dwelling
Site Address: Stumbledown Shaftesbury Road Mere Warminster BA12 6BH
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z0000163XcV

RESOLVED to recommend approval of the above application on proposal made by Cllr. Ings, seconded by Cllr. Mrs. Symonds and carried with a unanimous vote

Application No: PL/2021/07496
Application Type: Listed building consent (Alt/Ext)
Proposal: Alterations and repairs, replace existing flat-roofed dormer with two hipped roof traditional dormers, repair stonework facade and replace windows and doors
Site Address: LATIMER HOUSE, CASTLE STREET MERE WARMINSTER WILTSHIRE BA12 6JE
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000015VpMH

 

The Clerk informed members that this planning application had already determined by the Planning Authority and a decision notice to approve the application had been issued on 3rd September 2021.

 

Application No: PL/2021/06674
Application Type: Full planning permission
Proposal: Erection of 2 no. detached dwellings
Site Address: Land off Downside Close Adjacent to 1 Old Hollow, Mere, Wilts
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000015vK2t

Cllr. Jordan said that he had studied the plans and he felt that this was overdevelopment in that the developers were trying to squeeze in two houses that were designed for hobbits.  He pointed out that the bathrooms were only going to be 2.5m X 1.5m.  Cllr. Ings pointed out that the previous planning application, the design of which was for one large building of two units with undercroft parking, had received permission and therefore could be built and he suggested that this new planning application was a better design although he did raise concerns that there were various wildlife nests on the site that now met the protected species criteria.  Cllr. Hill felt that the Town Council should be consistent on this point in that it was clearly overdevelopment to try and squeeze two houses into a site that can only comfortably take one dwelling.  RESOLVED to recommend refusal of the above application for the following reasons:

Overdevelopment:  Members of the Town Council felt that the effect of the above application is to try and squeeze two dwellings into a space that can only comfortably take one dwelling with associated parking/turning and amenity space.

Parking/Turning/Access: Members of the Town Council feel that the parking turning and access for the car parking spaces will be restricted in this small area and manoeuvrability of the vehicles will be difficult to achieve.

Proposal made by Cllr. R. Hill, seconded by Cllr. Mrs. Symonds and carried with a unanimous vote.

Application No: PL/2021/07746
Application Type: Householder planning permission
Proposal: Siting of mobile home as ancillary accommodation.
Site Address: The Stables, Bramley Hill, Mere, Warminster, BA12 6JX
Planning Register Link:  https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000016EAkp

Cllr. Mitchell said that the mobile home was clearly going to be ancillary accommodation and did not see any reason why this application should not be approved.  RESOLVED to recommend approval of the above application on proposal made by Cllr. Hill, seconded by Cllr. Rachael Hansford and carried with a majority vote.

Application No: PL/2021/07692
Application Type: Full planning permission
Proposal: Amendments to approved scheme 20/02840/FUL (Replacement dwelling) and proposed detached garage
Site Address: Midstone House, Mere, BA12 6AT
Planning Register Link:  https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000016DdG8

RESOLVED to recommend approval of the above application on proposal made by Cllr. Ings, seconded by Cllr. Rachael Hansford and carried with a unanimous vote.

Application No: PL/2021/08467
Application Type: Notification of proposed works to trees in a conservation area
Proposal: Holly (T1) – reduce height and volume by up to 50%. Ideally reduction in tree size will be closer to 30%, but I have concerns that the tree might be affected by “holly blight” and require further reduction/removal of infected branches.
Site Address: THE HOUSE, SALISBURY STREET, MERE, WARMINSTER, BA12 6HE
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000016GXKK

 

RESOLVED to recommend approval of the above application on proposal made by Cllr. Hill, seconded by Cllr. Ings and carried with a unanimous vote

  1. Highways, Rivers, Footpaths, Traffic & Transport

*a) Request for re-assessment of speed limit along Shaftesbury Road with a view to amending the 40 mph intermediate limit to a 30 mph limit – Cllr. Mitchell said that he expected that an extension of the 30mph limit along Shaftesbury Road would happen eventually given the development of the old brush factory and possible re-development of Beaumont’s’ site in Woodlands Road.  He said that he had noticed that the amount of traffic using Shaftesbury Road had increased considerably since people had started moving into the houses on the old Brush Factory site.  Cllr. Mitchell said that he would therefore be in favour of moving the 30mph limit out further.  RESOLVED that the Town Council request that Wiltshire Council undertake a review of the 40mph limit along Shaftesbury Road on proposal made by Cllr Mrs. Symonds, seconded by Cllr. Mitchell and carried with a unanimous vote.  Cllr. Hill raised concerns about Wiltshire Council expecting the Town Council to pay a contribution towards this.

*b) Traffic Survey Request Form for speed limit reviews on Castle Street With reference to the information in the Clerks Report, Cllr. Hazzard said that he lives in Castle Street and whilst he has noticed a couple of motorbikes that roar out of Mere, he thought that on the whole the Speed Indicator Device (SID) has been great and very effective at making people reduce their speeds.  He also pointed out that on-street parking reduces speeds in the particular area identified for this traffic survey and he could see little point in requesting a traffic survey in this location.  RESOLVED not to request a Traffic Survey in this location on the basis that on-street parking reduces the speed of traffic in this location on proposal made by Cllr. Mrs. Symonds, seconded by Cllr. Nick Beale and carried with a unanimous vote.

*c) Traffic Regulation Order Application (waiting restriction for ‘Lordsmead Lane’ [off Pettridge Lane])With reference to the information in the Clerks Report, Cllr. Mitchell felt it would be really difficult to enforce parking restrictions tucked round the corner in this little lane and felt that there were other areas that would make better use of public money.  It was pointed out that individual residents could apply and pay for a white line “access protection road markings” and that this might be more appropriate in this instance.  RESOLVED not to proceed with any traffic regulation order request for this location but to advise resident of the “access protection road markings” procedure.  Proposal made by Cllr. Mitchell, seconded by Cllr. Mrs. Beale and carried with unanimous vote in favour.

 

  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

*a) Report on meetings held in July & August 2021 to discuss priorities for new cemetery & cemetery extension (attached) – members noted the information in the report which had been distributed prior to the meeting and Cllr. Jordan provided members with a costings report at the meeting.    The Clerk informed members of the money that was in the budget for these works.  Cllr. R. Coward reminded members that the Town Council had some Mere stone if it wanted to replicate the stone pillars or any walls either side of new gates.  Cllr. Hazzard also asked if Sam Doman could join the grounds staff on this project to provide additional labour.  It was agreed that the Town Council would try and build pillars for the gates and incorporate this into the job.  RESOLVED to take on the first stages of this work using our own staff and to leave a row of graves adjacent to the track vacant for the time being so that work does not affect the graves being dug.  Proposal made by Cllr. Jordan, seconded by Cllr. R. Coward and carried with a unanimous vote.

*b) Request to adopt a re-wilding policy and limit grass cutting at Kingsmere Open Space  – Cllr. Rodney Coward said that he was not in favour of re-wilding at all.  If you want to see a field that has been re-wilded then you need to look at the little field on the corner of the Gillingham Road junction, opposite the Industrial Estate which has been left to nature and is now full of thick shrubs, brambles and nettles.  He pointed out that the Town Council planted copses of fruit & nut trees in the Kingsmere Open Space to help encourage the wildlife. Cllr. Coward said he was in favour of keeping the field mown as and when it can be.  Cllr. Mitchell said he agreed and pointed out that he has an open space area by his fishing lakes and he mows paths through this in the summer where people walk but he said that he finds all sorts of rubbish and dog mess in the long grass areas that haven’t been mown.  Cllr. Rachael Hansford asked if re-wilding would save time and the Chairman said that she had been talking to someone who is very keen on re-wilding who explained that it is fairly time-consuming and that things have to be done at particular times of the year.  Cllr. Jordan said that as a user he finds the Kingsmere Open Space really pleasant and that he thought the Town Council had shown particular foresight in planting the young avenue of beech trees to replace the old beech trees that were nearing the end of their lifetime.  He also pointed out that with the grass cut it was easy to spot where your dog had poo’d so you could pick it up.  Cllr. Coward pointed out that a wild flower meadow is totally different to re-wilding and needs cultivating and looking after.  RESOLVED that the Town Council continue its present arrangements for the maintenance of Kingsmere Open Space on proposal made by Cllr. R. Coward, seconded by Cllr. Ings and carried with a vote of 10 for and 2 abstentions.

*c) Tower Clock – Quotation to fit new drive motor & capacitor and refit the strike auto winding motor – With reference to the information in the Clerks Report, Cllr. Jordan said that the clock needed to be working before November.  It was suggested that perhaps it was time to think about replacing the whole clock and striking mechanism with something else as we seem to keep spending money on this and it was RESOLVED to ask Cumbria Clock Company out to re-set the clock time and also to give us a complete assessment on the clock on proposal made by Cllr. Mrs. Symonds, seconded by Cllr. Jordan and carried with a unanimous vote.

 

  1. Finance, Policy & Resources

*a)  Payments – RESOLVED to authorise payments as shown in schedule of payments (attached) – on proposal made by Cllr. Mitchell, seconded by Cllr. R. Coward and carried with a unanimous vote.

*b) To approve Budget/Expenditure Report at 31.7.21 (attached) – members noted and approved the Budget/Expenditure Report at 31.7.21 which had been distributed with the agenda papers.

*c) Mere Bowls Club – Request for £200 grant funding to help support SWW Area Board Grant application – Cllr. Mrs. Symonds said that the Bowls Club is always neat and tidy and they are a credit to Mere.  RESOLVED to show the Town Council’s support for the SWW Area Board Grant Application by approving grant funding of £200 on proposal made by Cllr. Mrs. Symonds, seconded by Cllr. Ings and carried with a unanimous vote in favour.

*d) Changing Places Fund – the Changing Places Fund will invest up to £30 million over 3 financial years from 2021/22 to increase the number of Changing Places toilets in existing buildings in England that are accessible to the public – Noted

*e) Community Ownership Fund – the government is providing £150 million over four years to support community groups across the UK to take ownership of assets and amenities at risk of closure, sale, neglect or dereliction – Noted

  1. f) Suggested terms for lease of ground floor premises at Duchy Manor Building – The Clerk confirmed that she had now head back from the Estates Surveyor at Wiltshire Council who said “as long as Wiltshire Council can break the lease in the (unlikely) event that the school needs to increase beyond 315 places, it can be for the remainder of our lease term less a couple of days. I would suggest that we make it match the other one. I am happy to keep the rent at a low level, say £100 per year with RPI increases every five years, on the basis that Mere Town Council will pay all the running costs.  Hopefully this will give you something to give to your members.”

The Clerk said that she did not know which lease the Estates Surveyor was suggesting this should match – it could be the lease for the Duchy Grounds & changing rooms which expired in 2062 or the lease for the office which had already expired (2020).   The Clerk also pointed out that although these terms sounded very favourable in terms of rent, members needed to note that the Town Council would be responsible for rates and heating costs.  Although the heating costs could not be determined, she did point out that the rates for the office came to £1422 and using this as a comparison it was likely that the rates on the remainder of this ground floor area would be somewhere between £5,000 & £6,000.  Cllr. Hazzard said that it would obviously be to the Town Council’s benefit to have this facility and this would be highly preferable to having a third party rent it out.  However, he felt that the Town Council would need to earn something from the facility i.e. be able to hire out rooms for shared office space for small businesses.  He therefore proposed that the Town Council should confirm to Wiltshire Council’s Estates Surveyor that we are minded to take on the lease, subject to the wording and clauses and ask them to proceed with preparing the draft lease.  Proposal seconded by R. Coward and carried with a unanimous vote.

  1. g) Receipt of CIL funding (£323.98) from Development 20/02840/FUL – Midstone House (Warminster Hollow) – Noted
  2. h) Suggestion that Mere Town Council uses CIL receipts received so far (£598.95) towards expenditure necessary to create cemetery extension – RESOLVED on proposal made by Cllr. Louise Bennett, seconded by Cllr. Mrs. Beale and carried with a unanimous vote.

*i) Suggestions for expenditure of S.106 funding – With reference to the information in the Clerks Report, Cllr. Hazzard said that it’s all very well coming up with ideas of things that we want to be done but our Clerk is working far more hours than she gets paid for and we cannot expect her to manage any additional projects and he would therefore like to suggest that the Town Council employ someone to manage these projects.  Cllr. Jordan said that he would support this idea.

 

  1. Future agenda items
  2. a) Formulate consultation response to Wiltshire Council’s draft ‘Climate Strategy’ and ‘Our Natural Environment Plan’ – the Clerk reminded members that this would be an agenda item for the October meeting.

 

 

 

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

 

*Further information on these items in Clerks Report or enclosed/attached

 

 

 

Agenda for Town Council meeting to be held on Monday, 6th September 2021

Mere Town Council

Town Clerk – Mrs. L. C. Wood

Duchy Manor,

Springfield Road,

Mere

Warminster,

Wiltshire

BA12 6EW

Phone: 01747 860701

e-mail: lindseywood@merewilts.org

www.merewilts.org

1st September 2021

 

Dear Councillor,

 

You are summoned to a meeting of Mere Town Council at Duchy Manor, Springfield Road, Mere.  BA12 6EW to be held on Monday, 6th September 2021 at 7.00 pm.  The meeting will consider the items set out below.

 

Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email (lindseywood@merewilts.org) at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,

 

 

Lindsey Wood,

Town Clerk & RFO

 

 

Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).

 

AGENDA

  1. Apologies – To receive apologies for absence.

 

  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.
  • To receive Declarations of Interest relating to matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
  • To receive written requests for new DPI dispensations.

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.

 

  1. Minutes – To resolve that the minutes of the Town Council meeting held on 5th July 2021 be approved as a correct record. (attached)

 

  1. Matters Arising from previous Meetings
  2. a) Thank You Day (Minute Ref 42a)
  3. b) Carnival Fun Day on 18th September 2021 in Duchy Manor Sports Field & Recreation Ground (Minute Ref: 47a)
  4. c) Clarification on Town Council’s view on use of old Mere Swimming Pool site for school expansion car parking (Minute Ref: 47c)
  5. d) The Queens Platinum Jubilee Celebrations (Minute ref: 49a)
  6. e) Update on Wessex Water Environment Fund Grant Application for water refilling station (Minute Ref: 32d)

 

 

  1. Reports & Consultations
  2. a) Report from Wiltshire Councillor

*b) Councillors Briefing Note No. 21-12 – The Substantive Highways Scheme Fund Bid Application Process for funding in 2022/23 (attached)

*c) Councillors Briefing Note No. 21-15 – Climate Strategy & Natural Environment Plan – Consultation (attached)

 

  1. Planning
  2. a) Applications for consultation response – (All applications can be viewed on Wiltshire Council’s Planning & Building Control Public Register – https://development.wiltshire.gov.uk/pr/s/ – type in the relevant

 

Application No: PL/2021/07182
Application Type: Householder planning permission
Proposal: Change of use and extension of double garage to attach to existing dwelling
Site Address: Stumbledown Shaftesbury Road Mere Warminster BA12 6BH
  Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z0000163XcV

 

Application No: PL/2021/07496
Application Type: Listed building consent (Alt/Ext)
Proposal: Alterations and repairs, replace existing flat-roofed dormer with two hipped roof traditional dormers, repair stonework facade and replace windows and doors
Site Address: LATIMER HOUSE, CASTLE STREET MERE WARMINSTER WILTSHIRE BA12 6JE
  Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000015VpMH

 

Application No: PL/2021/06674
Application Type: Full planning permission
Proposal: Erection of 2 no. detached dwellings
Site Address: Land off Downside Close Adjacent to 1 Old Hollow, Mere, Wilts
  Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000015vK2t

 

Application No: PL/2021/07746
Application Type: Householder planning permission
Proposal: Siting of mobile home as ancillary accommodation.
Site Address: The Stables, Bramley Hill, Mere, Warminster, BA12 6JX
  Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000016EAkp

 

Application No: PL/2021/07692
Application Type: Full planning permission
Proposal: Amendments to approved scheme 20/02840/FUL (Replacement dwelling) and proposed detached garage
Site Address: Midstone House, Mere, BA12 6AT
  Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000016DdG8

 

  1. Highways, Rivers, Footpaths, Traffic & Transport

*a) Request for re-assessment of speed limit along Shaftesbury Road with a view to amending the 40 mph intermediate limit to a 30 mph limit

*b) Traffic Survey Request Form for speed limit reviews on Castle Street

*c) Traffic Regulation Order Application (waiting restriction for ‘Lordsmead Lane’ [off Pettridge Lane])

 

  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

*a) Report on meetings held in July & August 2021 to discuss priorities for new cemetery & cemetery extension (attached)

*b) Request to adopt a re-wilding policy and limit grass cutting at Kingsmere Open Space

*c) Tower Clock – Quotation to fit new drive motor & capacitor and refit the strike auto winding motor.

 

  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

*b) To approve Budget/Expenditure Report at 31.7.21 (attached)

*c) Mere Bowls Club – Request for £200 grant funding to help support SWW Area Board Grant application

*d) Changing Places Fund – the Changing Places Fund will invest up to £30 million over 3 financial years from 2021/22 to increase the number of Changing Places toilets in existing buildings in England that are accessible to the public.

*e) Community Ownership Fund – the government is providing £150 million over four years to support community groups across the UK to take ownership of assets and amenities at risk of closure, sale, neglect or dereliction

  1. f) Suggested terms for lease of ground floor premises at Duchy Manor Building
  2. g) Receipt of CIL funding (£323.98) from Development 20/02840/FUL – Midstone House (Warminster Hollow)
  3. h) Suggestion that Mere Town Council uses CIL receipts received so far (£598.95) towards expenditure necessary to create cemetery extension.

*i) Suggestions for expenditure of S.106 funding

 

  1. General Items

 

  1. Future meetings and events

 

  1. Future agenda items
  2. a) Collate consultation response to Wiltshire Council’s draft ‘Climate Strategy’ and ‘Our Natural Environment Plan’.

 

  1. Confidential Business
  2. a) Workshop Compound Issues

 

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

 

*Further information on these items in Clerks Report or enclosed/attached

 

 

 

Delegated Decision Report – August 2021

 

 Mere Town Council

Town Clerk – Mrs. L. C. Wood

 

DELEGATED DECISION REPORT _- AUGUST 2021:

 

As you know, we do not generally meet in August unless there is some compelling reason to do so.  However, we continue to receive planning applications, invoices and requests from residents.  Therefore, the Chairman, Vice-Chairman and myself have considered the following items and have put forward the following Delegated responses.  If councillors feel strongly about any of these responses, please could you let me know a.s.a.p. and we will decide whether or not to call an extra meeting or defer responding.

 

Planning Applications

  1. a) Applications for consultation response – (All applications can be viewed on Wiltshire Council’s Planning & Building Control Public Register – https://development.wiltshire.gov.uk/pr/s/ – type in the relevant application number)

 

Application No: PL/2021/05425
Application Type: Removal or Variation of a Condition
Proposal: Variation of conditions 2 & 3 of planning application 20/04741/FUL (Install 3 18ft yurts for Holiday accommodation and associated works).
Site Address: Breaches Farm, Barrow Street, Mere.  BA12 6AB

Consultation deadline 10.8.21

Application Link: https://development.wiltshire.gov.uk/pr/s/planningpplication/a0i3z000015R4IN

 

Delegated Response:

Mere Town Council is happy with the variation of condition 2 (i.e. replacing Yurt No. 3 with a single-decker converted bus) but is not happy with the variation of condition 3 and feels that the bus should not be occupied for the period 1st Nov to 1st April.   Whilst we appreciate that the bus cannot be disassembled or even moved from the site, members are concerned that If the bus were to be occupied 12 months of the year it would be akin to giving planning permission for permanent holiday accommodation which could then lead to permanent residential occupation.  This site is in a position where permanent residential occupation would not be permitted.

 

Application No: PL/2021/07071
Application Type: Proposed Works to Trees in a Conservation Area
Proposal: T1 Magnolia – reduce back main canopy by 1 m. T2 Ash – remove main limb over garden. T3 Ash – Fell to low stump. T4 – Liquid Amber Reduce back main limbs growing towards Persian ironwood – approx 3m reduction. T5 Yew – Reduce approx 3m from back limbs overhanging pond
Site Address: The Chantry, Church Street, Mere.  BA12 6DS

Consultation deadline 5.8.21

Application Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z00001634D

 

Delegated Response:

No objection.

 

Application No: PL/2021/06713
Application Type: Full Planning Permission
Proposal: Erection of satellite dish
Site Address: Land at Woodlands Road, Mere.  BA12 6BS (C. G. Fry Development on old Hillbrush Company site).

Consultation deadline 25.8.21Application link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000015vLxs

 

Delegated Response:

No objection

 

 

Finance

 

Please see attached payment schedule

 

 

 

Lifting of restrictions

 

 

Regarding the relaxation of COVID-19 restrictions, we have reviewed our Risk Assessments (RA) for all facilities and I am attaching our written RA for the Andy Young Pavilion.  I have pointed out to all user groups that whilst we are advising caution whilst prevalence is high, we don’t feel it is appropriate to impose restrictions but would like to suggest that when holding an activity or meeting in the pavilion, that they ensure that all members/participants are happy with their proposals in relation to social distancing and mask wearing.

 

  • Andy Young Pavilion – please find the attached amended Risk Assessment.
  • Clock Tower – Decision has been made to re-open the Clock Tower during the daytime.
  • Public Toilets – Decision was made by Town Council at July meeting to re-open all public toilets and revert back to once-daily cleaning only. Hand sanitiser is provided in accessible toilets but not in gents or ladies.  Gents urinal is not working and has now been blocked off with signage asking gents to use cubicles.
  • Changing Rooms – there is no pending use for the changing rooms but the RA & suggestions that we have applied to the Andy Young Pavilion would be appropriate should we receive any requests for use.
  • Duchy Manor Foyer (Town Council meetings) – the RA & suggestions that we have applied for the Andy Young Pavilion would apply
  • Town Council Offices – offices have reopened for public to call during public opening times i.e. 10 am – 3 pm Tuesdays – Thursdays.
  • All Children’s Play Areas – we have re-attached the swings that were removed to allow for social distancing. Signage remains appropriate and will stay in situ.
  • Cemetery – social distancing signage was removed by public and there is no intention to replace
  • Recreation Ground – Tennis Courts (Mere Tennis Club are adhering to LTA guidelines). Signage on skatepark was removed by public but there is no intention to replace.
  • Castle Hill & Long Hill – no restrictions imposed and therefore unaffected.
  • Allotments – no restrictions imposed and therefore unaffected.

 

 

 

 

Football:

 

I have received an email from Neil Francis informing me that there is not going to be any adult football next season (September to April) and I have also been told that the Under 18 team will not be playing next year either.  This means that there will be no football on the main pitch.  (The youth football teams are all still running but they use smaller pitches on the Recreation Ground and on Duchy Manor Sports Field).

 

I have received an email from someone who wants to start a new Sunday league football team and would like to use the Mere Town Football pitch for their home games.  They have no need to use the showers but they would like to use the changing rooms if that complies with FA & our COVID Risk Assessments.   This is an informal Sunday league team made up of mostly Wincanton & Mere players (I believe that there are 4 or 5 players that come from Mere) and the team will be registered with the Blackmore Vale Football League and have public liability insurance.  Their league season will run from 12th September 2021 until mid-March 2022.   There are no objections to this proposal from the other football teams.

 

Delegated Response:

We allow them use of the main pitch for their home games at the Delegated fee of £350 for the period 12.9.21 – mid-March 2022

We allow them use of the main pitch & changing rooms at the Delegated fee of £480 for the period 12.9.21 – mid-March 2022

Conditions of use:

  • A copy of affiliated membership and proof of public liability insurance to be provided to the Town Clerk
  • Teams must comply with government guidance in relation to COVID-19 and set its own risk assessment which will need to be approved by the Town Clerk.
  • Teams (home and away) must adhere to Mere Town Council’s conditions of use and COVID-19 guidance and risk assessments.
  • Teams (home and away) must adhere to FA guidance, best practice and policies generally but also more specifically FA COVID-19 guidance and keep up-to-date with changes to this guidance.
  • No shower facilities
  • No storage facilities
  • Changing rooms must be kept clean at ALL times
  • Football pitch & any other areas used (including car parking areas) must be cleared of all litter after use.
  • No vehicular access to football pitches or across grounds other than for emergency vehicles in the event of an accident.
  • Club to follow Policy for the clearance of sports grounds and recreation grounds in the event of air ambulance landing
  • Mere Town Council will not cut the grass to order. We cut the grass in the Recreation Ground which includes the main football pitch on a regular basis.  However, there are occasions when the weather conditions, staff holidays/sickness or machinery breakdowns may preclude cutting the grass as regularly as we would like.  If the pitch conditions do not meet the team’s required standards then the team may appoint contractors to cut the pitch providing that the Town Clerk is notified beforehand and provided with the contractors public liability insurance certificate.

 

 

 

Suggestion to disable showers in the Community Changing Rooms

 

As part of our legionella risk management, at the present time our grounds staff are required to go into the changing rooms on a weekly basis – they then have to fire up the water heater (which is huge) wait for it to get to temperature and then run all the showers and the taps and flush all the toilets in the changing rooms.  The water has to be left running for some time and the temperature of the water has to be recorded for each outlet.

 

There is no Mere Town Football Club at the present time and there is no requirement for the showers to be used for the foreseeable future (certainly not next season).  I have had this confirmed by all football teams.

 

I would therefore like to suggest that we disable the showers by removing the shower heads and putting up tape/signage and that we cease with the shower legionella testing for the time being.  This would mean that we would reduce the amount of gas that is used considerably and the amount of water that is used considerably – these resources are currently being wasted when there is no use of the showers.  It would mean that when we do want to re-use the showers, that we will have to have the pipes & mixers professionally cleaned out by our legionella contractors but this shouldn’t cost any more than the amount of money we will have saved on gas and water + our grounds staff’s time in doing all the testing.  We will still need to go in there and flush the toilets, run the taps on a weekly basis but this will not take as much time or need to waste so much water.

 

 

 

Urgent Tree works:

 

We have just received our tree survey report back and one tree in the back of Salisbury Street Car Park has been marked as ‘High Priority’ as it has shown rapid physiological decline since the 2017 survey and has abundant deadwood over parked cars.  Lewis Wood Tree Surgeon (my son) has offered to come and cut this tree as a priority for £100 and will take the wood away.  He has £5m public liability.

 

Delegated response:

Accept this offer for immediate High Priority work.

With regards to the remaining tree report – Clerk to work her way through this, assess work required and categorise it into work that can be done ‘in house’ and work that needs to be done by contractors.  Clerk to submit application for any tree works within Conservation Area or any tree works that may require Forestry Commission consent.  Clerk to draw up specification for contractors work and go out to tender.  Clerk to liaise with grounds staff on work that can be done ‘in house’.

 

Minutes of Town Council meeting held on Monday, 5th July 2021

Mere Town Council

Town Clerk – Mrs. L. C. Wood

 

Minutes of a meeting of the Town Council held on Monday, 5th July 2021 at 7.00 p.m. at Duchy Manor, Springfield Road, Mere, BA12 6EW

 

Present:  Councillors Lesley Traves (Chair), Kate Symonds (Vice-Chairman), Debbie Beale, Nick Beale, Louise Bennett, Aubrey Colman, Rodney Coward, Rachael Hansford, Clive Hazzard, Glen Ings, John Jordan, Eric Mitchell

Also Mr. Richard Jefferies, PC Richard Salter and PCSO Dan Gill and PC Dan Chaventrey

 

Meeting convened at 7.01 pm with Public Session

Richard Jefferies explained that he had attended the meeting to make himself available to talk about the Foodbank and the Mere Resilience Forum.  He stressed the importance of the Mere Foodbank and their need for an appropriate venue for storage and urged the Town Council not to make any immediate action that would cease or abolish the Mere Resilience Forum.

PCSO Dan Gill introduced himself to those present as the new PCSO for Mere.  PC Richard Salter also introduced PC Dan Chaventrey who, he said, would be taking over from him on 1st August because he is due to retire.  PC Salter explained that he is actually working until the autumn but migrating to a different area and going to be away for the majority of the time.  He has worked in Mere from 2007 to 2015 and then came back 2.5 years ago and since that time the way that policing is delivered has changed.  Under the new regime the police officers start at Warminster and then come down to Mere when they can.  There are problems with that because there are times when things happen in Warminster and they are called to help out with them and therefore do not get to come down to Mere.  However, Dan has had a great handover from Pete Tscherniawsky and we are confident that he will keep up the mantle and continue to do good work in Mere. PCSO Dan Gill gave out his telephone number. On behalf of the Town Council, Clive Hazzard thanked PC Richard Salter for all the work he has done for Mere over the years and wished him a long and happy retirement.

Clive Hazzard also congratulated Kate Symonds on the ‘Mere Town Council Supplement’ produced in Mere Matters and the photos she had done for the website.

 

Apologies for absence received from Councillors Philip Coward, Raymond Hill & George Jeans.

 

  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.
  • To receive Declarations of Interest relating to matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
  • To receive written requests for new DPI dispensations.

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.

  • Hazzard declared a pecuniary interest in Minute Ref: 48a) Payments

 

  1. Minutes RESOLVED that the minutes of the Town Council meeting held on Monday, 7th June 2021 be approved as a correct record on proposal made by Cllr. Colman, seconded by Cllr. Jordan

 

 42. Matters Arising from Public Session

a) Thank You Day – The Chairman reminded members that a Working Group had been formed to make suggestions on what could be done to thank all the Community Support Volunteers but that it was unlikely that there would be an event on the suggested date of 4th She informed members that COVID-19 restrictions were still in place on 4th July in any case and so any event on that date was not possible. The Clerk said that there was an agenda item on later in the meeting relating to a Carnival Fun Day and she wondered if the Working Group/Carnival Committee might like to consider holding the ‘Thank You’ event on the same date and combine the events.  Cllr. Jordan said that anything that would help promote the Fun Day or increase participation should be a good thing and would discuss it at the next Carnival Committee meeting and report back to the Town Council.

43. Matters Arising from previous Meetings

a) Public Toilets – to consider the current opening arrangements for public toilets in car park. (Minute Ref: 32c) – The Chairman reported that this matter had been raised again due to the fact that there had been reports of long queues outside the toilets during weekends and that people were approaching Hayley’s Hair Design asking to use their toilets. The Chairman said that she had investigated this matter and it seemed that the problem was occurring at weekends.  RESOLVED that the gents and ladies toilet blocks should be reopened as soon as possible on proposal made by Cllr. Mrs. Beale, seconded by Cllr. R. Coward and carried with a vote of 9 for and 3 against.

 

  1. Reports & Consultations

*a) Wiltshire Council’s Briefing Note No. 21-08 – Enhancement of Bus Services – With reference to the information that had been sent out with the agenda papers, members thanked and congratulated Cllr. Mrs. Beale on producing the excellent information on bus times and public transport options available to Mere.  The Clerk pointed out that within the Briefing Note, Wiltshire Council were asking for suggestions for new services or changes/additions to existing services.  They were looking for suggestions that would make significantly more people from communities use public transport.  RESOLVED to submit the following suggestions:

  • The provision of an evening bus from Gillingham to Mere that would meet the last train coming in from Salisbury. This would enable residents from Mere to attend events in Salisbury at places like the City Hall and The Playhouse without having to drive to Salisbury.  It would also enable older teenagers to attend events in Salisbury without relying on parents to collect them.
  • Better coordination for the South West Coaches service to meet trains coming into and out of Gillingham railway station would encourage more people to use the buses and trains. For example, currently the early morning bus leaves Mere at 06.49 and arrives at Gillingham at 07.11 and the train leaves Gillingham Station at 07.15 – a wait of 4 minutes is acceptable but it doesn’t leave much time to account for potential traffic hold-ups or delays in Gillingham.  Furthermore, the 15.43 from Mere arrives at Gillingham at 16.05 but the next train from Gillingham to Salisbury/London is at 16.51 so that means a wait of 45 minutes.

*b) Wiltshire Council’s Briefing Note No. 21-09 – Temporary Pavement Licences – the Clerk reported that the objective of the Temporary Pavement Licence (TPL) scheme is to promote outdoor dining and socialising.  The scheme allows businesses to apply to place tables, chairs, barriers and similar items on the highway adjacent to the premises concerned, for the consumption of food and drink.  Local Authorities can charge up to £100 for each licence but Wiltshire Council has taken the decision not to charge for Temporary Pavement Licences.

c) Report on SWW Area Board meeting held on 30th June – The Chairman reported that no-one was able to attend the meeting and Cllr. Jeans is not present to give a report. Await Minutes.

 

  1. Planning a) Applications for consultation response – (All applications can be viewed on Wiltshire Council’s Planning & Building Control Public Register – https://development.wiltshire.gov.uk/pr/s/ – type in the relevant application number)

 

Application No: PL/2021/04420
Application Type: Full planning permission
Proposal: Construction of 25 X 45m manege
Site Address: Ashwell Nursery, Limpers Hill North C303 to A303 Burton Junction, Burton, Mere.  BA12 6BR

RESOLVED to recommend the above application for approval on proposal made by Cllr. Beale, seconded by Cllr. Jordan and carried with a unanimous vote.

 

Application No: PL/2021/05380
Application Type: Full planning permission
Proposal: Notification for Prior Approval under Class Q for One Agricultural Building to be Converted into one Residential Dwelling (Use Class C3) and associated operational development
Site Address: Breaches Barn, Barrow Street, Mere.  BA12 6AB

Cllr. Mrs. Symonds said that she had visited the site today and confirmed that the barn was quite a way from the road and hidden by a belt of trees.  Cllr. Mitchell raised his concern that a number of agricultural buildings have already been converted to live/work dwellings or holiday lets on this site and that within those applications this barn that they are now proposing to convert was going to be partially demolished to be used for car parking.  Furthermore, the red line application boundary would suggest that it is going to take quite a lot of agricultural land for residential purposes.  Cllr. Jordan said that it would appear that this farm is now becoming a little village and felt that this would have an impact on the surrounding area.  There were also concerns that the Town Council may see an application for a small barn in a few years time when the applicants realise that they no longer have anywhere for storage.  RESOLVED to object to the above application for the following reasons on proposal made by Cllr. Mitchell, seconded by Cllr. Ings and carried with a vote of 9 for and 2 abstentions.

REASONS:

Transport & highway impacts of the development – the site has been developed over recent years and this old working farm now contains a number of live/work units, holiday accommodation and holiday yurts.  The Town Council has concerns about increased traffic using the Barrow Street junction on the A303 Trunk road.  This junction has a high accident record and increased usage will only exacerbate this situation.

Overdevelopment of the site – the Town Council is concerned as this farm has already seen substantial development over recent years and very recently had planning approval for holiday yurt accommodation.  This has an impact on the hamlet at Barrow Street.  Furthermore, the plans do not correlate with the planning applications submitted in 2012 (S/2012/1599 & S/2012/1562)) which stated that the existing portal framed building (now the subject of this Prior Approval notification) would be reduced in length with the end section as covered parking for the live/work units.  It is not clear from these plans whether or not the barn has been reduced in length but it is presumed that the parking for the live/work units would now be removed as it is included within the red line boundary for this application.

 Inappropriate use of agricultural land – the red line boundary for this Prior Approval notification would appear to encompass agricultural land as can be seen from Google maps.  The Town Council understood that conversion of an agricultural building to a residential dwelling was such that no extra agricultural land should be encompassed into its residential curtilage.

 

 

Application No: PL/2021/04928
Application Type: Listed building consent (Alt/Ext)
Proposal: Replacement of existing dormer window with a hardwood, double glazed unit.
Site Address: The Cottage, Pettridge Lane, Mere.  BA12 6DG

RESOLVED to recommend the above application for approval on proposal made by Cllr. Ings, seconded by Cllr. Jordan and carried with a unanimous vote.

 

Application No: PL/2021/05775
Application Type: Consent under Tree Preservation Orders
Proposal: T1 – Plane – Prune sub-branches away from utility cabling to provide 1 – 1.5 m clearance.
Site Address: The Vicarage, Angel Lane, Mere.  BA12 6DH

RESOLVED to recommend the above application for approval on proposal made by Cllr. R. Coward, seconded by Cllr. Ings and carried with a unanimous vote.

 

Application No: PL/2021/05359
Application Type: Householder Planning permission
Proposal: Demolish existing brick shed and construct single storey side lean-to extension.
Site Address: 60 Manor Road, Mere.  BA12 6HS

Cllr. Jordan confirmed that this was an end house in a row of houses and he did not think it would be overlooked.  RESOLVED to recommend the above application for approval on proposal made by Cllr. Mrs. Symonds, seconded by Cllr. Mrs. Beale and carried with a unanimous vote.

 

b) Beaumont Business Park Outline Planning Application (Ref: 20/07469/OUT) – letter from Savills Planning – the Clerk confirmed that following a conversation with the planning officer involved in this case, she had been advised that this matter should not be discussed at this time.

c) Notice and confirmation of Tree Preservation Order – 2021/00003/ND at Fives Court, Angel Lane, Mere. BA12 6DH – The Clerk pointed out that the Tree Preservation Order had been confirmed on 14th June 2021 and it related to a Yew Tree at Fives Court, Angel Lane.

46. Highways, Rivers, Footpaths, Traffic & Transport

a) Highways Act 1980 – Application to stop up highway – Highway adjacent to 2 New Cottages, Shaftesbury Road, Mere – Wiltshire Council sent notice of their intention to apply to the magistrates’ court for an Order authorising the stopping up of highway adjacent to 2 New Cottages, Shaftesbury Road, Mere. The Town Council gave consent to this application on 22 July 2020.

b) Report on Community Area Transport Group meeting – Cllr. Mrs. Beale said that she was unable to attend the meeting. Await minutes.

c) Notification of footway resurfacing works – the Clerk informed members that she had only today received notification of footway resurfacing works that will commence on 15.7.21 and be completed by 21.7.21 with work taking place between 07.30 and 18:00 (no weekend working). There will be a road closure and no vehicular access available to Castle Hill Lane from the junction with Manor Road although pedestrian access will be maintained.

47. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

a) Request for Carnival Fun Day on 18th September 2021 in Duchy Manor Sports Field or Recreation Ground – Cllr. John Jordan reported that there will not be a carnival in 2021 because groups have not been able to get together to build floats and so the Committee had thought about holding a Family Fun Day running from about 2.00 pm until 9.00 pm on what would have been Carnival Day. The Fun Day would include entertainment, Music, Bands, Comedians and demonstrations from local groups and a dog show. There would also be a barbeque and bar and stalls.  The other notion was to have some small-scale fun-fair rides and perhaps some dodgems.  Jordan confirmed that the Carnival Committee would arrange for insurance, ambulance, security and would also hire portable toilets.  Members of the Town Council generally felt that the sports field was not a suitable surface for the heavy vehicles that would be necessary to provide the vehicles and vehicular access for the small-scale fun fair rides and the dodgems and it was also pointed out that it was not suitable for a dog show since dogs are not permitted on the site.  There was further discussion on whether the Recreation Ground would be a better venue and the suitability for access etc.    The Clerk pointed out that the two sites were easily accessible to each other and it could be possible to use Duchy Manor for parking and the Recreation Ground for the dog show etc.  RESOLVED that providing all the sports clubs are happy then the Town Council agree to the Fun Day on either site but do not agree to dodgems as they are too large and too noisy.

*b) Report on Working Group meeting held to discuss replacement Youth Development building in Recreation Ground – with reference to the report of the Working Group meeting which had been held on 14th June and distributed to members with their agenda papers (report attached), Cllr. Hazzard proposed that the Town Council should agree and adopt the recommendations made therein and pass them on to Seeds4Success for comment.

c) Report on meeting with school and Wiltshire Council officers to discuss school expansion proposals – the Clerk read out her notes on the meeting (attached). Hazzard said he was very pleased that all had agreed not to partition off the foyer.

d) Cemetery – update and progress report on cemetery extension proposals – Cllr. Jordan said that the ‘working group’ would be meeting on site tomorrow. The Clerk asked if it would be possible to include the grounds staff in the meeting as they would like to make some suggestions and have some input.

e) Use of Duchy Manor for Mere Foodbank – The Clerk reported that the Town Council and School had explored an option for Mere Foodbank to use the old shower room at the end of the corridor on the ground floor of Duchy Manor for an extra, much needed, storage facility. There was no key for the door and so it would be necessary to remove & replace the door lock. The Foodbank had given assurances that there would only be two front-door keyholders (her and one other for when she is unavailable).  There was also a question from the Foodbank on whether or not Duchy Manor could be used as a distribution point for the toddlers’ foodbank (i.e. food that comes from supermarkets to be distributed to young families).  The Clerk said that she had discussed this with the Headteacher of the school and both felt that this would need to be distributed from under the canopy and only if manned (i.e. we do not want food left on tables unattended).  However, both the Clerk and Headteacher felt that as there is no lease at the present time, we should ask Wiltshire Council whether or not they would be happy for us to permit these arrangements. Cllrs. Hazzard and Hansford felt that we needed to think of the young families who are relying on the foodbank and that the foodbank should be given all the support it can get and given the amount of time it is taking Wiltshire Council to open negotiations with the Town Council on the lease for the ground floor of Duchy Manor then we should just grant permission for them to use the shower room for storage as it could take months and months to go down the formal route.  It was resolved to support the Mere Foodbank wholeheartedly but bear in mind that there may be logistical issues to work out regarding access/security etc.  In the meantime, it was agreed to point the Foodbank to the grant funding opportunities and in particular the “Places Called Home” grant funding programme (see Minute Ref: 48b) – Cllr. Jordan pointed out that this could perhaps provide the Foodbank with a space and efficient trolleys that could help with loading, unloading and displaying food.

f) Requirement for external decoration of Andy Young PavilionRESOLVED that the Town Council seek quotations for the external decoration of the Andy Young Pavilion and the Chairman is delegated authority to appoint contractor.

g) Emergency Item – refund of allotment expenses – the Clerk explained that she had recently re-let an uncultivated allotment and the allotment holder had booked a contractor to rotavate the allotment. Unfortunately, the contractor could not rotavate the allotment because old carpet had become embedded into the allotment weeds. The allotment holder had asked the Town Council to remove the carpet and also to reimburse the costs of the contractor.  Members RESOLVED that the grounds staff should remove the carpet and also that they should rotavate the allotment for the tenant instead of reimbursing the costs of the contractor.

48. Finance, Policy & Resources

*a) PaymentsTo review and authorise schedule of payments (attached) – Having declared a pecuniary interest in this item, Cllr. Hazzard left the room and did not take part in discussion or voting.  RESOLVED to authorise payments set out in the payment schedule on proposal made by Cllr. Colman, seconded by Cllr. Ings and carried with a unanimous vote of those present.

Cllr. Jordan asked about the clapper for the bell of the Clock Tower & the Clerk explained that she was awaiting a report from the clock company that recently came to re-set the clock.

*b) Notice of “Places Called Home” grant funding programme – The Clerk had provided links with information about this funding programme with the agenda papers.  Cllr. Jordan said he thought this would be an excellent funding opportunity for the Foodbank to apply for storage facilities.  He pointed out, however, that it is only open for a fortnight and only open for first 1500 applicants.

49. General Items

a) The Queens Platinum Jubilee Celebrations – the Clerk reported that a four-day bank holiday weekend running from Thursday, 2nd June to Sunday, 5th June 2022 would mark the Platinum Jubilee of Her Majesty Queen Elizabeth II and that during this weekend Platinum Jubilee beacons will be lit across the UK and communities will take part in the Big Jubilee Lunch with street parties being held throughout the country. The Clerk reported that there was no official itinerary of events on the Pageant Master’s website yet and that the office would look out for updates. The Chairman said that the Church wants to be involved in event planning and it was pointed out that it would be an advantage to involve the church with any organisation of events in order to avoid clashes of events which has happened in the past.  It was agreed that this would be raised as an agenda item in September and that members may want to think about event ideas in the meantime.

b) How does the Town Council see the future for the Mere Resilience Forum (Community Support Group) developing? – Cllr. Rachael Hansford who is the new Resilience Forum co-ordinator reported that there was still a lot of need in the town and there are a lot of people doing good work who were being supported by local organisations such as the Foodbank, Linkscheme and Church. Ms. Hansford said it would be a shame to let it all disappear and wondered about the idea of seeking funding to employ someone to signpost people to the right organisations. Cllr. Hazzard said that the COVID-19 situation and the Mere Resilience Forum has brought out a whole new generation of volunteers with a new selection of people putting themselves forward to help.  Cllr. Ms. Hansford said that she wanted to draw on this by bringing all these people together and was suggesting that there could be a job opening to co-ordinate all the volunteers.  Cllr. Hazzard said that he recalled attending an Area Board meeting when Wilton had applied for funding for a co-ordinator but he couldn’t remember whether this was successful or not.  RESOLVED that Cllr. Ms. Hansford be delegated authority to apply for grant funding in the name of Mere Town Council.

 

  1. Future meetings and events

Events –  The Future of High Streets & Town Centres – Online event Wednesday, 29th September between 12 – 1.15 pm  (Cost to Council is £30 per delegate)

 

  1. Future agenda items
  • None

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

 

*Further information on these items enclosed/attached

 

 

 

Meeting closed at 8.28 pm

 

 

 

 

MERE PEACE MEMORIAL SPORTS AND RECREATION GROUND

Registered Charity No. 1093497

 

Meeting convened at 8.30 pm

 

For Trustees to consider the following:

 

  1. a) Request for Carnival Fun Day on 18th September 2021 in Duchy Manor Sports Field or Recreation Ground – Cllr. John Jordan

Trustees of the Mere Peace Memorial Sports & Recreation Ground Charity were happy to endorse the decision made by the Town Council during the Town Council meeting of 75th July 2021 (Minute Reference 47a)

  1. b) Report on Working Group meeting held to discuss replacement Youth Development building in Recreation Ground – Trustees of the Mere Peace Memorial Sports & Recreation Ground Charity were happy to endorse the decision made by the Town Council during the Town Council meeting of 75th July 2021 (Minute Reference 47b)

 

 

 

Meeting closed at 8.34 pm

Minutes of Town Council meeting held on Monday, 7th June 2021

Mere Town Council

Town Clerk – Mrs. L. C. Wood

Minutes of a meeting of the Town Council held on Monday, 7th June 2021 at 7.00 p.m. at Duchy Manor, Springfield Road, Mere, BA12 6EW

Present:  Councillors Lesley Traves (Chair), Kate Symonds (Vice-Chairman), Debbie Beale, Nick Beale, Louise Bennett, Aubrey Colman, Philip Coward, Rodney Coward, Rachael Hansford, Clive Hazzard, George Jeans, John Jordan, Eric Mitchell

Also Mr. Roy Sims, Mrs. M. Coward & Mrs. P. Andrews representing Mere Tennis Club + Mr. David Coward + 1 other.

Public Session
Roy Sims wanted to congratulate councillors on being elected or re-elected and also to inform them that the Mere police station is no longer going to be a drop-in centre. He also wanted to inform the Town Council that Rev. Carol Green had left the Benefice of Mere after serving here for 8½ years to work in Devon.  He also said that work to St. Michael’s Church had now been completed and that this was now the largest venue for events in the town.  Lastly, Mr. Sims said that although he is no longer a town councillor, he would happily represent the town Council at the Gillingham and Shaftesbury transport for.

David Coward spoke in support of the planning application for an agricultural worker’s dwelling at Manor Farm.  He pointed out that the farm acreage had more than doubled and they now had over 400 cattle, calving in the autumn and spring.  These animals were a highly valuable asset to the farm and their long-term viability required 24-hour supervision by an experienced person and this responsibility was shared between himself and his son.   Mr. Coward pointed out that the Duchy of Cornwall had approved the land for release for the farm worker’s cottage and had also approved the plans.

Mrs. Myrene Coward said that she had been approached by the tennis club’s representative, Cllr. Jeans, about coaching.  She said that the tennis club was extremely busy but felt that two morning sessions per week could be allocated for tennis coaching.  She said that the tennis club would like confirmation that the coach is qualified and has the required insurance & risk assessments etc.  Mrs. Coward also pointed out that they felt that if he was charging for tennis coaching then he should be a member of the Mere Tennis Club.

The Chairman said that the Town Council had today received notification that a national Thank You Day is being organised for 4 July 2021.  The idea is that Thank You Day will be a chance to come together to mark what has happened over the last year, to celebrate the community spirit and say a big thank you to all those who have helped us along the way.  The Chairman said that she knew that Clive was keen to thank all the volunteers but she was concerned that 4th July was too soon to make adequate arrangements and also, possibly, too soon in terms of the lifting of COVID restrictions.  Louise Bennet said that if we don’t do anything and the rest of the country is arranging events, then we will get criticised so she suggested that we set the date and think about what we could do in the meantime.  Clive Hazzard said that whatever we did, we must make sure that we do not upset anyone by not including all.  Cllrs. Louise Bennet, Aubrey Colman & John Jordan volunteered to form a working group to make suggestions on this.

Apologies from absence received and accepted from Cllrs. Raymond Hill and Glenn Ings

28. To receive Cllr. Philip Cowards, Declaration of Acceptance of Office – Cllr. Philip Coward signed his Declaration of Acceptance of Office

 

29. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

  • Cllr. Mrs. Traves declared a personal interest in planning application PL/2021/03298
  • Cllr. Rodney Coward declared a pecuniary interest in planning application PL/2021/03298
  • Cllr. George Jeans declared a personal interest in planning application PL/2021/03137

 

30. Minutes RESOLVED that the minutes of the Annual Council meeting held on Monday, 17th May 2021 be approved as a correct record on proposal made by Cllr. Colman, seconded by Cllr. Ms. Hansford and carried with a unanimous vote of those present on 17.5.21

31.  Matters Arising from Public Session
 a) Library charges – with reference to the issue raised last month by Mr. Meyer, Cllr. Jeans said that the Library charged 80p to order/reserve a book separately which he understood was to cover administration costs.  Members felt that this charge was reasonable and that it was important to sustain the library service we have in Mere and therefore RESOLVED to take no further action.
b) Mere Foodbank location – with reference to the issue raised during last month’s Public Session by Mr. Meyer, the Chairman said that she had spoken to Mrs. Ann Rich who runs the Mere Foodbank.  Mrs. Rich said that she was very happy with the Foodbank distribution location but pointed out that they did have some storage problems.  The Chairman asked councillors to think about ways in which the Town Council could help with the Foodbank’s storage problems.  In the meantime, Cllr. Mrs. Symonds said that she had asked Richard Jefferies, Editor of Mere Matters, to write an article explaining how the Foodbank works and how to use it.  Cllr. Mrs. Bennett said it would be a good idea to explain the food swapping element also.

32.  Matters Arising from previous Meetings
 a) Dog fouling in public spaces (Minute Refs : 219a) & 19b) – Cllr. Jeans said that he had sought advice from an officer at Wiltshire Council on the idea of putting dog waste bags in 3rd party residents bins (with their permission) and whether or not this would be considered legal.  The officer had advised that the contractors needed to be consulted and Cllr. Jeans said that he needed to chase this matter up.  Cllr. Mrs. Beale said that if this was not possible, could we please do a costing exercise for more bins (including waste removal and labour to empty) and see whether we could get residents to sponsor new bins.  Cllr. Mrs. Symonds said that one of the problems is that whatever we provided, we would not change the mindset of certain people and we cannot just put extra bins all over the countryside.
b) Update and information on communication between Mere Patient Participatory Group (PPG) and Wiltshire Council relating to Fives Court building and request for Community Asset Transfer (Minute Ref: 208c) – Cllr. Ms. Hansford said that a paper had been submitted to Wiltshire Council and the PPG were just waiting to hear and would report back as and when any news was heard.
c) Public Toilets – to consider the current opening arrangements for public toilets in car park. (Minute Ref: 191a) – The Clerk explained to new members that when the first COVID-19 lockdown was announced in March 2020, the Town Council decided to close all three toilet blocks, not least because of concerns for the health and welfare of our cleaning/maintenance staff but also because we did not think there would be much cause for the use of public toilets since everyone was in lockdown at home.  As the first lockdown began to cease and trade and travel started again in June/July 2020, the Council took the decision to reopen the accessible toilet from 8 am until 4 pm.  The reason for doing this, as opposed to opening all three toilet blocks was threefold:

  1. It was not possible to follow government guidelines on handwashing in the gents or ladies toilets because the automatic hand-washing dispensers did not facilitate 20-second hand washing
  2. We were able to clean this one toilet TWICE daily for the same cost as cleaning all the other toilets ONCE daily.
  3. It is safer for our staff who only have to sanitise one set of touch points when they go into the toilet for maintenance/cleaning
  4. It is safer for the public because it is easier to control social distancing – only one person can go into the toilet at one time and we can ask people to queue outside where there is more ventilation rather than people queueing inside the toilet blocks (there are narrow corridors inside the gents and ladies toilet blocks).

The Clerk said that this matter had been raised on the agenda because of issues raised by members of the public and concerns that the car park was being used as a urinal.  Cllr. Rodney Coward and Cllr. Jeans felt that the accessible toilet should be open 24 hours a day as people come into Mere from the A303 expecting to find public toilets because there is a sign on the A303.  Cllr. Hazzard said that he did not understand why the toilet needed to be open at midnight and explained that the public toilets had suffered vandalism and anti-social issues when they were open during the night in the past.  He felt that an auto-lock system on the accessible toilet could be installed which would allow the door to be opened early in the morning and shut later in the evening. Cllr. Philip Coward suggested that CCTV cameras may help to stop vandalism but Cllr. Mrs. Symonds said that she had done some work on a draft policy for CCTV for the Council and reported that it would involve an enormous amount of work relating to the GDPR implications.  However, members were in general agreement that there should be a sign on the building to say that it was covered by CCTV.  Cllr. Mrs. Beale said that she felt that all the toilet blocks should be open and that having public toilets was a basic facility. Cllr. Mrs. Bennett said that if you are providing a public toilet service then you should be providing it 24 hours a day.  Cllr. Mrs. Symonds said that no-one is saying that we shouldn’t open the toilets but we are asking whether we need one toilet open for part of the day or 24 hours a day or all the toilets open for part of the day or all the toilets open for 24 hours a day.  Cllr. Mrs. Symonds proposed that the Town Council should keep the one accessible toilet open 24 hours a day in a good state of cleanliness.  Proposal seconded by Cllr. Colman and carried with a vote of 10 for, 1 against and 1 abstention.

d) Grant Application for Wiltshire Community Foundation for Wessex Water Environment Fund (water refilling station) (Minute Ref 25c) – the Clerk reported that she and Cllr. Jordan had jointly filled out a grant application for the water refilling station and submitted this within the deadline. A submission acknowledgement has been received but there was no further news to report. The chairman thanked the clerk and Cllr. Jordan for their work in this matter.

33.  Reports & Consultations
a) Wiltshire Councillor’s Report – Cllr. Jeans had nothing specific to report although he was asked about contract requirements relating to verge cutting at junctions. Cllr. Colman asked him to obtain a copy of the service level agreement which says how many times the grass should be cut per month.  Cllr. Mrs Beale said that she thought some authorities may have been participating in “No Mow May” in an effort to preserve wildlife wild flowers and wildlife. Cllr. Jeans said that he did not know whether or not they were participating in this initiative but pointed out that they were legally obliged to cut back verges on junctions where visibility splays are compromised and visibility is obstructed by vegetation.  Cllr. Jeans said that he would take this matter up with Wiltshire Council and the Town Council gave their support for this.

34.  Planning

Cllr. Mrs. Kate Symonds in The Chair

Application No: PL/2021/03298
Application Type: Full planning permission
Proposal: Erection of essential agricultural workers dwelling
Site address: Manor Farm, Manor Road, Mere.  BA12 6HR

Cllr. Mitchell confirmed that he had visited the site and felt that this new dwelling would tie in well with neighbouring properties and Cllr. Mrs. Symonds said that she was aware that the site had been selected specifically by the Duchy of Cornwall.  Cllr. Jordan said it was heartening to hear of such a success in farming and it is good that the Duchy of Cornwall have been involved in the planning process for this application and proposed that the application should be recommended for approval.  Proposal seconded by Cllr. Mitchell and carried with a vote of 9 for and 2 abstentions.  Cllr. Philip Coward abstained from voting.  The Chairman and Cllr. Rodney Coward, both having declared a pecuniary interest in this planning application, left the meeting room and took no part in discussion or voting.  In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this planning application.

Cllr. Mrs. Lesley Traves in The Chair

Application No: PL/2021/03137
Application Type: Full Planning Permission
Proposal: Upgrade surgery heating system from electrical to an Air Source heating system.  Heat pump to be installed underneath the surgery’s external fire exit stairs on a plinth.
Site address: Mere Surgery, Dark Lane, Mere.  BA12 6DT

RESOLVED to recommend this application for approval on proposal made by Cllr. P. Coward, seconded by Cllr. R. Coward and carried with a majority vote. Councillor Jeans declared a personal interest as a neighbour and abstained from voting.

Application No: PL/2021/04729
Application Type: Full planning permission
Proposal: Construction of new three stables, one secure tack room and two open fronted storage units on land adjacent to the manege.  The stables are for personal use.
Site address: Land adjacent Longmead, Barrow Street, Mere.  BA12 6AB

Cllr. Mitchell confirmed that he had been to visit the site and confirmed that, in his opinion, the application would be unobtrusive. RESOLVED to recommend this planning application for approval on proposal made by Cllr. Mitchell, seconded by Cllr. Ms. Hansford and carried with a vote of 11 for.  In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this planning application.

Application No: PL/2021/03733
Application Type: Listed Building Consent (Alt/Ext)
Proposal: Application of lime plaster to kitchen (service room) walls
Site address: The Chantry, Church Street, Mere.  BA12 6DS

RESOLVED to recommend the above application for approval on proposal made by Cllr. Mrs. Symonds, seconded by Cllr. Jordan and carried with a unanimous vote in favour

35.  Highways, Rivers, Footpaths, Traffic & Transport
*a) Request for ‘No cycling signs’ along Burton – with reference to the information in the Clerks Report, Cllr. Hazzard said that he would be against a ‘No Cycling’ sign as it was a level route, safe and away from traffic and a lovely little route for young families.  Cllr. Mrs. Bennet said that she thought signs would be ignored.  Cllr. Jordan said that a resident had contacted him to tell him that they had been cycling for 70+ years on that path and he would therefore be opposed to signage prohibiting this. Cllr. Jordan said that there are some good cyclists and some unpleasant cyclists and as a suggestion, he wondered if we could make the footpath wider so that it is wide enough for cyclists and pedestrians and then we could call it an activity route. He said that this footpath, as well as the one at Lordsmead, are already on the-famous red arrows route footpath.  Cllr. Mrs. Beale said that, as a resident of Burton, she would not want to see Burton Footpath being made into an activity way but would prefer a gentle reminder in Mere Matters about it being a footpath.  Cllr. Jeans said that we have talked about improvements being made to Burton Path and the Angel Lane path.  He felt that the Angel Lane path should be a priority.  There was a general feeling that members did not want to put a sign up.  RESOLVED to take no further action on this matter on proposal made by Cllr. Hazzard, seconded by Cllr. Colman and carried with a unanimous vote.

36. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
*a) Application for tennis coaching at Mere Tennis Club – The Clerk confirmed that an application had been received from Mr. Allen who lived in Mere and was interested in providing Tennis Lessons at Mere Tennis Club.  Mr. Allen had confirmed that he would coach all ages and would charge £25 an hour, depending on what type of sessions they were.  He had no set days, dates or times and was willing to be flexible and liaise with the tennis club over this.  Mr. Allen had confirmed that he was LTA level 3 qualified, had £10m public liability insurance, Safeguarding policies and had been DBS checked.  He had also undertaken a First Aid Course. The Clerk confirmed that she had not received copies of Mr. Allen’s Certificates/Insurance but advised that this should be a conditional requirement.   Members pointed out that the tennis club representatives had indicated that they would be happy with 2 morning coaching sessions per week and councillors generally felt that tennis coaching would be of benefit for the community.   RESOLVED that Mr. Allen should liaise with the tennis club over timings and number of sessions per week with the tennis club having final agreement and that any fee to the tennis club for coaching should also be decided by the tennis club although anyone coaching tennis at the club should, at the very least, pay a membership subscription.  If agreement is reached on coaching, then Mr. Allen should submit his certificates and papers to the Town Clerk for filing purposes.
Whilst on this subject, Cllr. Jordan pointed out that his wife had experienced difficulties in trying to join the tennis club.  Cllr. Jeans said that the tennis club booking arrangement had always been very efficient and suggested that Cllr. Jordan’s wife should try again.

Emergency Item
b) War Graves in Mere Cemetery – the Clerk informed members that she had only just received information from the War Graves Commission that it is against their policy to have roses planted in front of scattered war graves and that they should be laid to grass.  Unfortunately, this is at odds with information that the Town Council had previously been given by the War Graves Commission.  The War Graves Commission were asking that the roses be removed from the front of the war graves and the areas in front are laid to grass.  Members agreed that the roses should be removed in the autumn, the war graves should then be laid to grass and, if possible, the roses could then be planted elsewhere by the grounds staff.

37. Finance, Policy & Resources
a) PaymentsRESOLVED to approve payments set out in the payment schedule on proposal made by Cllr. Mrs. Symonds, seconded by Cllr. R. Coward and carried with a unanimous vote.
b) To review and authorise the following S.137RESOLVED that the Council, in accordance with its powers under section 137 of the Local Government Act 1972, should incur the following expenditure which, in the opinion of the Council, is in the interests of the area of its inhabitants and will benefit them in a manner commensurate with expenditure.  Proposal made by Cllr. R. Coward, seconded by Cllr. Colman and carried with a unanimous vote.  (These S.137 payments were previously recommended at the Annual Budget meeting held 14.12.20).

Seeds4Success To support Leisure Credit Scheme 665.00
Mere & District Linkscheme Donation 600
Mere Matters Donation 600
St. John’s Ambulance Donation 75
Mere Brownies Donation 80

c) Confirmation of receipt of S.106 funding – with reference to the information in the Clerks Report, the Clerk confirmed that £134k being the S.106 payment from the first phase of the development had been received by the Town Council.  The Clerk said that the Council had previously talked about setting up a working group and also about conducting a public consultation exercise and wondered how members wanted to proceed with this.  Cllr. Colman felt that the Town Council should set up a committee to look at all possibilities for expenditure.  Cllr. Jordan said that when he attended a recent Area Board meeting there was a funding opportunity of £15k created for footpaths under Health & Wellbeing and he pointed out that it therefore appeared that one department of Wiltshire Council has a discrepancy with the other over the purpose of footpaths.  Cllr. Jeans said that he felt that the footpath should be a priority for expenditure and agreed to push this matter with officers and C. G. Fry if necessary to try and get clarification on whether or not expenditure on this footpath would be legal.  RESOLVED to publicise the receipt of the money, the restrictions for its expenditure and ask for ideas from the public in both Mere Matters and Mere Mutters and then to discuss this and the ideas received at a future council meeting.
d) To review Mere Town Council Reserves PolicyRESOLVED to approve the draft policy without amendment.
e) To approve the Accounting Statements – the accounting statements which includes the end-of-year bank reconciliation, identification of variances requiring explanation, reconciliation between boxes 7 & 8, an analysis of earmarked reserves and asset summary, prepared by the RFO were distributed with the agenda papers and approved by the Council.  The Clerk pointed out that there was extra information provided within these statements that needed to be published in accordance with the Transparency Code and in recognition that the Town Council had now moved into the higher band requirement (income over £200k)
f) Annual Governance & Accountability Return 2020/21

  1. To receive and note the Annual Internal Audit Report – the Clerk informed members that on 27th May, Mrs. Mary White had carried out an independent examination of the Town Council’s accounting records, its compliance with relevant procedures and its risk assessments and internal control procedures.  Mrs. White had agreed that, in all significant respects, the control objectives were being achieved throughout the financial year to a standard adequate to meet the needs of the council and had completed section 4 of the Annual Return, answered ‘yes’ or ‘Not Covered’ to all questions and had signed the Annual Internal Audit Report in the Annual Return accordingly.  Mrs. White had written a letter: “On 27th May I carried out an internal audit of the Town Council’s Financial Statements for the year ending 31st March 2021. It is my opinion that proper accounting records have been maintained by the Council, financial statements have been properly prepared and that there were at this time no issues of concern. For the purpose of this audit the Town Clerk, Lindsey Wood, ensured as always that everything necessary was to hand and in good order, and provided every assistance during our meeting.”  Members expressed their gratitude to Mary White for carrying out the Internal Audit and asked for their thanks to be recorded in the Minutes.
  2. To approve the Annual Governance Statement (Section 1) – Points 1 – 9 of the Annual Governance statement 2020/21 (Section 1 of the Annual Governance & Accountability Return) were read out to members and members answered ‘yes’ to each of the statements.  The Annual Governance Statement was signed by the Clerk and by the Chairman in the presence of the Town Council.
  3. To approve the Accounting Statements (Section 2) attached – The Accounting Statements 1-11 (Section 2 of the Annual Return) were approved by the Town Council.  Confirmation of approval of the Account Statements was signed by the Clerk and by the Chairman in the presence of the Town Council.
  4. To set the commencement date for the exercise of public rights – The Clerk confirmed that, as required by The Accounts & Audit Regulations 2015 the Town Council must now publish the unaudited Annual Governance & Accountability Return and the Notice for the Commencement of the Period for the Exercise of Public Rights.  Publication is on the parish website: www.merewilts.org
  5. To note other information to be sent to the External Auditor and required by External Auditor as part of Intermediate Review 2020/21 – the Clerk pointed out to members that because the Town Council had income exceeding £200k this year, this meant that we needed to have an Intermediate Audit Review which required providing extra information to the external auditors.  This year’s requirement was:
  • Copies of evidence that the authority is registered as an employer with HMRC.
  • Copies of minutes and any agreed plan showing the corrective action taken to address the prior year ‘except for’ matters (ONLY for smaller authorities who received ‘except for’ matters in the 2019/20 external auditor report).

g) General Data Protection Awareness Checklist for Councillors & to consider setting up merewilts email addresses for councillors i.e. lesley.traves@merewilts.org – A copy of the General Data Protection Awareness Checklist for Councillors had been distributed to members.  The following councillors requested merewilts email addresses:
Lesley Traves
Kate Symonds
Nick Beale
Rachael Hansford
Debbie Beale
Louise Bennett

38.  General Items
a) Production of Mere Town Council information leaflet and approval of expenditure – Cllr. Mrs. Symonds said that recent criticism over the lack of information on councillors and the council had propelled her into thinking that we needed to be a bit more clear to the public.  She had therefore compiled a leaflet using information on the Town Council’s website and on Wiltshire Council’s website and proposed that this should become a centre-page pull-out information leaflet in Mere Matters.  The leaflet will identify the councillors, with agreed contact information.  The second page is what we do do, third page is what we don’t do and the last page is a pie-chart on our expenditure.  Cllr. Mrs. Symonds said she was hoping that the Town Council would approve the idea and wondered if there was anything else that members would like to add.  It was pointed out that people did not understand the difference between George Jeans’ role as Wiltshire Councillor and Town Councillor.  Members thanked Cllr. Symonds very much for the work that had gone into producing this leaflet and thought it was a marvellous idea to include it in Mere Matters.

39.  Future agenda item
The Clerk informed members that PC Richard Salter was hoping to come along to the next meeting and introduce PCSO Dan Gill and talk about policing issues and priorities for Mere.

Meeting closed at 8.50 p.m.

The Clerk said that she would be doing some informal training sessions for new council members and that if anyone else was interested in attending, she would be happy for them to make contact with her about dates/times and come along.

 

 

MERE PEACE MEMORIAL SPORTS AND RECREATION GROUND
Registered Charity No. 1093497

Meeting convened at 8.51 p.m.

For Trustees to consider application for tennis coaching at Mere Tennis Club

Trustees of the Mere Peace Memorial Sports & Recreation Ground Charity were happy to endorse the decision made by the Town Council during the Town Council meeting of 7th June 2021 (Minute Reference: 36a – Application for Tennis Coaching at Mer Tennis Club)

The following members agreed to meet to discuss the latest plans and draft leases for proposals for new Youth Development Building in the Recreation Ground:

  • Chairman,
  • Vice-Chairman
  • Cllr. P. Coward
  • Cllr. A. Colman

Agenda for Town Council meeting to be held on Monday, 5th July 2021

Mere Town Council

Town Clerk – Mrs. L. C. Wood

Duchy Manor,
Springfield Road,
Mere
Warminster,
Wiltshire
BA12 6EW
Phone: 01747 860701

e-mail: lindseywood@merewilts.org

www.merewilts.org

30th June 2021

 

Dear Councillor,

 

You are summoned to a meeting of Mere Town Council at Duchy Manor, Springfield Road, Mere on Monday, 5th July 2021 at 7.00 pm.  The meeting will consider the items set out below.

 

Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email (lindseywood@merewilts.org) at least 24 hours before the meeting so that every effort may be made to provide access.

We will be holding the meeting in the foyer at Duchy Manor and have carried out a Risk Assessment to determine the numbers of people that can be sat, socially distanced, along with other requirements.  The main doors will be left open to provide ventilation but this will, inevitably, lead to a chilly evening so please wrap up warm.  We will also be providing each councillor with a Perspex visor to wear during the meeting, hand sanitiser is provided and there is also a track & trace QR code available for the venue.  Please wear a mask to the building and then we will hand out the visors to each councillor.

 

Due to COVID-19 restrictions our Risk Assessment has determined that the room’s safe capacity is 20 people and therefore if we have a full council (15 members) + Town Clerk it will only leave room for 4 members of the public inside the room at any one time and it may therefore be necessary to allocate time slots or move agenda items around depending on interest received from members of the public.  We would therefore request that members of the public contact the Clerk prior to the meeting if they wish to attend.

 

Lindsey Wood,

Town Clerk & RFO

 

 

Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).

 

AGENDA

  1. Apologies – To receive apologies for absence.
  2. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.
      1. To receive Declarations of Interest relating to matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
      2. To receive written requests for new DPI dispensations.

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.

 

      1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 7th June 2021 be approved as a correct record. (attached)
        1. Matters Arising from Public Session
        1.  Thank You Day
        1. Matters Arising from previous Meetings
        1. Public Toilets – to consider the current opening arrangements for public toilets in car park. (Minute Ref: 191a)
        1. Reports & Consultations
    1. * Wiltshire Council’s Briefing Note No. 21-08 – Enhancement of Bus Services
    2. * Wiltshire Council’s Briefing Noter No. 21-09 – Temporary Pavement Licencest: 80px;”>
    3.  Report on SWW Area Board meeting held on 30th June

 

        1. Planning
        1.  Applications for consultation response – (All applications can be viewed on Wiltshire Council’s Planning & Building Control Public Register – https://development.wiltshire.gov.uk/pr/s/ – type in the relevant application number)

 

Application No: PL/2021/04420
Application Type: Full planning permission
Proposal: Construction of 25 X 45m manege
Site Address: Ashwell Nursery, Limpers Hill North C303 to A303 Burton Junction, Burton, Mere.  BA12 6BR

 

Application No: PL/2021/05380
Application Type: Full planning permission
Proposal: Notification for Prior Approval under Class Q for One Agricultural Building to be Converted into one Residential Dwelling (Use Class C3) and associated operational development
Site Address: Breaches Barn, Barrow Street, Mere.  BA12 6AB

 

Application No: PL/2021/04928
Application Type: Listed building consent (Alt/Ext)
Proposal: Replacement of existing dormer window with a hardwood, double glazed unit.
Site Address: The Cottage, Pettridge Lane, Mere.  BA12 6DG

 

Application No: PL/2021/05775
Application Type: Consent under Tree Preservation Orders
Proposal: T1 – Plane – Prune sub-branches away from utility cabling to provide 1 – 1.5 m clearance.
Site Address: The Vicarage, Angel Lane, Mere.  BA12 6DH

 

Application No: PL/2021/05359
Application Type: Householder Planning permission
Proposal: Demolish existing brick shed and construct single storey side lean-to extension.
Site Address: 60 Manor Road, Mere.  BA12 6HS

 

      1. b) Beaumont Business Park Outline Planning Application (Ref: 20/07469/OUT) – letter from Savills Planning
      2. c) Notice and confirmation of Tree Preservation Order – 2021/00003/ND at Fives Court, Angel Lane, Mere. BA12 6DH

 

      1. Highways, Rivers, Footpaths, Traffic & Transport
      2. a) Highways Act 1980 – Application to stop up highway – Highway adjacent to 2 New Cottages, Shaftesbury Road, Mere.
      3. b) Report on Community Area Transport Group meeting

 

      1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
      2. a) Request for Carnival Fun Day on 18th September 2021 in Duchy Manor Sports Field or Recreation Ground – Cllr. John Jordan

*b) Report on Working Group meeting held to discuss replacement Youth Development building in Recreation Ground

      1. c) Report on meeting with school and Wiltshire Council officers to discuss school expansion proposals
      2. d) Cemetery – update and progress report on cemetery extension proposals
      3. e) Use of Duchy Manor for Mere Foodbank
      4. f) Requirement for external decoration of Andy Young Pavilion

 

      1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

*b) Notice of “Places Called Home” grant funding programme

 

      1. General Items
      2. a) The Queens Platinum Jubilee Celebrations
      3. b) How does the Town Council see the future for the Mere Resilience Forum (Community Support Group) developing? – Cllr. Rachael Hansford

 

      1. Future meetings and events

Events –  The Future of High Streets & Town Centres – Online event Wednesday, 29th September between 12 – 1.15 pm  (Cost to Council is £30 per delegate)

 

      1. Future agenda items

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

 

*Further information on these items enclosed/attached

 

 

 

 

 

 

 

 

MERE PEACE MEMORIAL SPORTS AND RECREATION GROUND

Registered Charity No. 1093497

 

For Trustees to consider the following:

 

      1. a) Request for Carnival Fun Day on 18th September 2021 in Duchy Manor Sports Field or Recreation Ground – Cllr. John Jordan
      2. b) Report on Working Group meeting held to discuss replacement Youth Development building in Recreation Ground

 

 

 

Schedule of Town Council meeting dates 2021-22

Schedule of Town Council meeting dates 2021-22

 

Monday, 7th June 2021

Monday, 5th July 2021

There is no scheduled meeting for August although it is possible that the Town Council will need to call a meeting if there are consultation deadlines to meet

Monday, 6th September 2021

Monday, 4th October 2021

Monday, 1st November 2021

The Annual Budget meeting is usually held in November (date to be confirmed)

Monday, 6th December 2021

Monday, 10th January 2022

Monday, 7th February 2022

Monday, 7th March 2022

Monday, 4th April 2022

 

All meetings will start at 7.00 p.m. and will either be held at Duchy Manor or in the Andy Young Pavilion

Minutes of Town Council meeting held 29th March 2021

Mere Town Council

Town Clerk – Mrs. L. C. Wood

 

Minutes of a meeting of Mere Town Council held on Monday, 29th March 23021 at 6.00 pm online at Zoom.us

 

Present:  Cllr. C. Hazzard (Chairman), E. Mitchell (Vice-Chairman), Mrs. D. Beale, A. Colman, P. Coward, R. Coward, R. Hill, G. Ings, G. Jeans, J. Jordan, B. Norris, R. Sims, Mrs. L. Traves

Also: Mr. & Mrs. Hollick, Hayley Mundy, Patrick Sumner & Mrs. Elaine Stallard, Chairman of Mere PPG

 

Public Session

Hayley Mundy spoke in support of planning applications 21/00640/FUL & 21/01974/ADV stating that she had purchased 5 Wyvern House and planned to turn the downstairs into a hairdressing salon and upstairs into a flat.  She said that the current premises her hairdresser’s business operated from was desperately short of space and also the access was not great with 2 steps into the salon.  She said that she was certain it was rare that someone was taking a residential premises and asking to change its use to a commercial premises in a high street location but felt it was time to move the business forward and hoped that the Town Council would view this as a positive step.  She planned to use the existing signage but to move it across the wall and would like to add 2 lights over the sign.  Lastly, she said that she felt it was vital to keep car parking free in Mere’s car parks and said that she would continue to sponsor the Town Council in order to support this free facility.

Mr. & Mrs. Hollick spoke in support of their planning application 21/01809/FUL.  Mrs. Hollick explained that the application was to provide parking for 2 Edgebridge and pointed out that there had been a dropped kerb there for many years where there was a gated access to a paddock.  This provision of off-road parking would help to keep cars from parking on Clements Lane.  The Chairman said that he could remember that there was an old wooden gate in the hedge.

Roy Sims said that as a volunteer at the local police station, he was extremely upset that he was not invited to attend the commemorative farewell photo opportunity for PCSO Peter Tscherniawsky’s retirement.

John Jordan commented on how nice it was to walk across The Meads now that the footpath had been widened and thanked the Sparkle Team for carrying out this job in co-operation/co-ordination with the Town Council.

Apologies for absence received from Cllr. Mrs. Symonds.

 

  1. To receive declarations of interest from members and to consider requests for new DPI dispensations.

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.

(a) To receive Declarations of Interest relating to matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.

  • Mrs. Beale declared a pecuniary interest in Minute No. 208b)
  • Jeans declared a pecuniary & personal interest in planning application refs: 21/00640/FUL & 21/01974ADV & a personal interest in planning application ref: 21/02292/TCA
  • Hill declared a personal interest in planning application refs: 21/00640/FUL & 21/01974ADV
  • Hazzard declared a pecuniary interest in Minute No. 210b)

(b) To consider any dispensation requests received by the Town Clerk.

 

  1. Minutes RESOLVED to approve Minutes of Annual Meeting to assess the effectiveness of Internal Controls – meeting held on Thursday, 18th March 2021. Proposal made by Cllr. Mrs. Traves, seconded by Cllr. Colman and carried with a unanimous vote of those present.

 

  1. Planning
  2. a) Applications: (All applications can be viewed on Wiltshire Council’s website http://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/ApplicationSearch.aspx – and type in the relevant application number)

 

Application Ref: 21/01808/FUL
Application for: Full Planning
Proposal: Construction of dwelling for agricultural worker together with associated works
At: Dew Pasture, Burton Farm, Mere.  BA12 6BR

Cllr. Jordan said that he was familiar with the site and felt that the application was of sympathetic design that would not cause an overlooking issue for any neighbours.  Cllr. Mrs. Beale said that she was familiar with the area and thought it would make sense for someone to live on site to support the business that they are proposing.  RESOLVED to recommend approval of the application on the understanding that the property will have an agricultural occupancy condition.  Proposal made by Cllr. Mrs. Traves, seconded by Cllr. Jordan and carried with a majority vote in favour. In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from discussion or voting.

 

Application Ref: 21/00640/FUL
Application for: Full Planning
Proposal: Change of use for downstairs into a hairdressing salon and upstairs remaining as a residential flat which will benefit from a parking space.  Erection of signage.
At: 5 Wyvern House, Salisbury Street, Mere.  BA12 6HA

RESOLVED to recommend the above application for approval on proposal made by Cllr. Colman, seconded by Cllr. R. Coward and carried with a majority vote.  Cllr. Jeans and Cllr. Hill, having declared an interest in this planning application, refrained from discussion or voting.

 

Application ref: 21/01974/ADV
Application for: Advertisement Consent
Proposal: Installation of 3 x fascia signage and lighting.
At: 5 Wyvern House, Salisbury Street, Mere.  BA12 6HA

RESOLVED to recommend the above application for approval on proposal made by Cllr. P. Coward, seconded by Cllr. Ings and carried with a majority vote.  Cllr. Jeans and Cllr. Hill, having declared an interest in this planning application, refrained from discussion or voting.

 

Application ref: 21/01809/FUL
Application for: Full Planning
Proposal: Retrospective approval for the construction of vehicle crossing of verge and associated parking area off Clement’s Lane
At: 2 Edge Bridge, Mere.  BA12 6DB

RESOLVED to recommend approval of the above application on proposal made by Cllr. P. Coward, seconded by Cllr. R. Hill and carried with a majority vote.  There was one vote against the application and in order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from discussion or voting.

 

Application Ref: 21/02292/TCA
Application for: Work to Trees in a Cons Area
Proposal: T1 Ash – remove lowest limb (overextended epicormic growth) extending in a south west direction

T2 Silver Maple – bifurcated stem.  Shorten peripheral growth of westerly stem by up to 3m.

T3 Horse Chestnut – included union of lowest limb extending due south.  Shorten peripheral growth by up to 2m.

At: Sandells, Water Street, Mere.  BA12 6DY

RESOLVED to recommend approval of the above application on proposal made by Cllr. P. Coward, seconded by Cllr. Jordan and carried with a majority vote.  Cllr. Jeans had declared a personal interest in the above application and therefore abstained from discussion or voting.

 

Application Ref: 21/01960/FUL
Application for: Full Planning
Proposal: Construction of new timber framed double garage
At: Homemere, Southbrook, Mere.  BA12 6BG

Cllr. Jordan confirmed that the width and route of the Right of Way would be unaffected by this application.  RESOLVED to recommend approval of the above application on proposal made by Cllr. Jordan, seconded by Cllr. Sims and carried with a majority vote.  In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from discussion or voting.

 

*b) Notification of Enforcement Appeal for Land at the Old Nurseries, Burton, Mere.  BA12 6FH – Cllr. Mrs. Beale, having declared a pecuniary interest in this matter, left the meeting room whilst this matter was discussed.  The Clerk confirmed that Wiltshire Council has provided us with notification of two enforcement appeals that have been lodged with the Planning Inspectorate. The appeals are against two alleged breaches of planning control:

  1. Without planning permission, the material change of use of the land for the siting of a caravan for residential purposes. (Appeal Ref:  APP/Y3940/C/20/3262575)
  2. Without planning permission, operational development consisting of the construction of an earth bund on the Land in the approximate location identified by a green line on the attached plan as well as shown in the photograph attached to the Notice shown as ‘Notice Photograph’. (Appeal Ref: APP/Y3940/C/20/3262563)

Both the appeals are against Enforcement Notices in respect of the site and are to be decided on the basis of the Written Representations procedure.

The Clerk had prepared a suggested written submission for the planning inspectorate which had been distributed to members with their agenda papers.  Cllr. Jeans said that because the Clerk had drafted the submission, it needed to be approved and proposed by the Town Council.  The Chairman proposed that the Clerk’s suggested submission be adopted as the Town Council’s formal written submission without amendment.  This proposal was seconded by Cllr. Jeans and carried with a unanimous vote.  Cllr. Jeans requested that the Clerk point out to the Planning Inspector that this view was the unanimous view of the Council so that the inspector knows the strength of feeling.

*c) Request from Mere Surgery Patient Participation Group for support to undertake a research project into proposals for a Community Health Centre at Fives Court, Angel Lane – Mrs. Elaine Stallard, Chair of Mere Surgery Patient Participation Group (PPG) said that she had two requests: one is to hold a qualitative research survey of all housesholds served by Mere Surgery to establish whether there is local support for a Mere Community Health Centre to be established in Fives Court, Angel Lane, Mere.  She explained that many of the community health services that used to be offered from Mere have now moved to The Nadder Centre in Tisbury.  It is felt that whilst the Nadder Centre is a good resource, it is not the most accessible location for residents of Mere as the 11 mile journey each way across the A303 and through Hindon is not an easy one and is off-putting for many people, particularly the elderly.  There is no public transport and the cost of a taxi is prohibitive.  We would be able to present a much stronger case if our research was supported by the Town Council. The second request is for support in exploring the availability of Fives Court as a building to provide these community health facilities, should the research prove a demand.  Cllr. Jordan said that he would support any move in this direction.  He said that in the Local Plan Review, Wiltshire Council refer to Mere as a local service centre but they have been rapidly removing all the services so it would be nice to actually provide more services to support the status. Cllr. Jeans said that Tisbury seems to be the epicentre for a lot of facilities.  However, he questioned how it would affect the Tisbury Health Centre if the Mere facilities were moved from the site.  The Chairman proposed that the Town Council should give backing to the PPG to carry out survey research on the residents of Mere to localise services by utilising the Fives Court building in Angel Lane.  Proposal carried with a unanimous vote of approval.

 

  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
  2. Reopening of facilities – the Clerk said that the Town Council would be reopening all facilities with risk assessments and in accordance with government guidelines and with individual sporting association guidance over the course of the next few weeks.
  3. Request from Mere Literary Festival for banner on clock towerRESOLVED to approve the use of the Clock Tower for a banner to advertise the Mere Literary Festival in accordance with the Town Council’s banner policy.

 

  1. Finance, Policy & Resource

*a) To adopt recommendations of annual working group meeting held to assess the effectiveness of internal controls (Minutes of meeting attached) –   RESOLVED to adopt recommendations on proposal made by Cllr. Norris, seconded by Cllr. Colman and carried with a unanimous vote.

Cllr. Mitchell in The Chair

  1. b) Payments -To approve payments as set out in the payment schedule attached – Cllr. Hazzard, having declared a pecuniary interest in this item, left the meeting room and took no part in discussion or voting. Councillors questioned the payment to North Street Nurseries and it was confirmed that this was rental for the workshop compound for the Council’s grounds staff and that the rental figure of £25 per unit, per week, had previously been approved. Mitchell confirmed that the Council staff now have a good set-up which is in a far more secure location with good facilities in this compound area.  RESOLVED to recommend approval of the payments as shown in the payment schedule on proposal made by Cllr. P. Coward, seconded by Cllr. Colman and carried with a unanimous vote of those present.

 

  1. Forthcoming elections & pre-election period (purdah)

The Clerk said that there is specific guidance for members and officers on the management of council business and publicity in the run-up to the elections on 6th May.  Although it is permissible to publish factual information which identifies the names, wards and parties of candidates at elections, we must take care not to publish any information relating to individuals involved directly in the elections or any political parties.

 

The Clerk reminded members that she had offered to submit nomination papers to Wiltshire Council offices in Salisbury and had booked an appointment for Thursday, 1st April.  Therefore, Wednesday evening was the last opportunity for people to get their nomination papers to her if they wished to take advantage of this offer.

 

  1. Forthcoming meetings/events – the Clerk said that the next meeting of the Town Council would be held on Monday, 12th April. She also informed members that, following a request from the National Association of Local Councils, the government had declined to extend s.78 of the Coronavirus Act 2020 enabling local councils to hold remote meetings beyond 7th May.  She understood that this decision has now led to a court case.

 

Meeting closed at 19.05 p.m.

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

 

*Further information on these items enclosed/attached

Minutes of Town Council meeting held 1st March 2021

Mere Town Council

Town Clerk – Mrs. L. C. Wood

 

Minutes of a meeting of Mere Town Council held on Monday, 1st March 2021 at 6.00 pm online at Zoom.us

 

Present on Zoom:  Cllrs C. Hazzard (Chairman), Mrs. D. Beale, A. Colman, P. Coward, R. Coward, G. Ings, G. Jeans, J. Jordan, E. Mitchell, B. Norris, & Mrs. K. Symonds

Also present on Zoom:  Mr. Mark Bassett from Freeths, Mr. & Mrs. Brown and Sandra Catley.

 

 

Public Session

Mr. Mike Brown explained that he was the owner of 3 The Paddocks and had submitted a planning application to extend the property.  He explained that he and his family had strong local connections and loved living in Mere and the purpose of this planning application was to enable them to stay in Mere for the long term.   Mr. Mark Bassett from Freeths said that he had joined the meeting to answer any questions relating to the planning application for the care home on land adjacent to Quarryfield Industrial Estate.

 

Apologies for absence –  Cllrs. R. Hill, R. Sims & Mrs. L. Traves tried to join the meeting but were unable to due to technical issues relating to joining Zoom and sent their apologies.  The Chairman also informed members that he had today received a resignation letter from Cllr. Alan Mead and he thanked Cllr. Mead for all the work he had done during his time as a Town Councillor.  The Clerk said that due to the closeness of the elections, it would not be necessary to declare a vacancy and co-opt another councillor.

 

  1. To receive declarations of interest from members and to consider requests for new DPI dispensations.

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.

  • To receive Declarations of Interest relating to matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
  • P. Coward pointed out that he may have a declaration of interest in the planning application 20/11079/Ful as he is Chairman of Hillbrush which is near to the application site.
  • To consider any dispensation requests received by the Town Clerk.
  • None received

 

  1. Minutes – RESOLVED to approve the Minutes of the meetings held on Monday, 1st February 2021 on proposal made by Cllr. Colman, seconded by Cllr. P. Coward and carried with a unanimous vote of those present on 1.2.21

 

  1. Matters Arising
  2. a) Report on Wiltshire Council’s cabinet meeting on 2nd February regarding re-charge of Town & Parish Council election costs – the Clerk informed members that the issue had been withdrawn from the agenda and was not discussed at the meeting. She confirmed that Wiltshire Council were unlikely to impose any re-charges to Town & Parish Councils for elections this year.

 

  1. Planning
  2. a) Applications: (All applications can be viewed on Wiltshire Council’s website http://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/ApplicationSearch.aspx – and type in the relevant application number)

 

Application Ref: 21/00428/FUL
Application for: Full Planning
Proposal: Proposed new shed and driveway alterations
At: 40 North Road, Mere.  BA12 6HQ

The Chairman said that he had been to the site and spoken to the applicant who currently has a shed which is hidden behind a hedgerow.  The applicant would like to replace this with a new shed which will protrude further out at the front of the garden and also wanted to widen his driveway so as to accommodate more vehicles.    As the house would have been a local authority house at one time, the Chairman wondered whether there were restrictive covenants which precluded development on front gardens as there are in other areas of Mere.  Cllr. Jordan pointed out that there had been no objection raised from the Highways Department.  RESOLVED to support the planning application adding an informative with the advice that Title Deeds should be checked for restrictive covenants.  Proposal made by Cllr. Jordan, seconded by Cllr. Mrs. Symonds and carried with a majority vote.  In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from discussion or voting.

 

Application Ref: 20/11413/FUL
Application for: Full Planning
Proposal: To replace and extend the roof of the property with an increased pitch to form three bedrooms and bathrooms in the roof.  Other alterations to include creating a balcony as part of the roof, the removal of the chimney and alterations to ground floor windows.
At: 3 The Paddocks, Pettridge Lane, Mere.  BA12 6DG

The Chairman pointed out that the Town Council had received an objection from the owners of Greystones and the Clerk read out the email which was objecting to the windows on the east elevations on the basis that they would overlook Greystones.  The email stated that the addition of an upper floor will mean that the proposed large window and the dormer on the front of the building would overlook the rear of Greystones and impact on their privacy and went on to suggest an alternative scheme/proposal that would cause less impact.  Cllr. Jordan said that he thought the proposal was aesthetically pleasing but agreed that the eastern elevation did seem to overlook neighbours.  He said that he initially had some concerns about the balcony overlooking the cemetery too but had been reassured by comments made by the applicant in the public session.  Cllr. Norris said that he was a bit uncomfortable about this planning application and Cllr. Colman said that he felt it did impinge on neighbours privacy.  Cllr. P. Coward felt that the plans could be tweaked quite easily to make them more acceptable.  He said he could see exactly why the applicants wanted to extend the bungalow but he agreed that the big window would cause a privacy issue.   RESOLVED to approve the planning application ON CONDITION that the proposals for the feature window and dormer on the eastern elevation are altered to reduce the overlooking and infringement of privacy on the neighbouring property.  Proposal made by Cllr. Jordan, seconded by Cllr. P. Coward and carried with a majority vote.  In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from discussion or voting.

 

Application Ref: 21/00297/FUL
Application for: Full Planning
Proposal: Extension and alterations
At: 18 Lordsmead Road, Mere.  BA12 6BZ

The Chairman said that he had visited the site and could see not obvious reasons to give concern about this application.  RESOLVED to recommend approval of the application on proposal made by Cllr. Norris, seconded by Cllr. Ings and carried with a majority vote.  In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from discussion or voting.

 

Application Ref: 21/00115/FUL
Application for: Full Planning
Proposal: Proposed new rear conservatory
At: 7 Walnut Road, Mere.  BA12 6FG

The Chairman said that he had visited the site but found it difficult to assess how it would affect neighbours but it was pointed out that other similar conservatories had been approved in the area and a precedent had been set.  RESOLVED to recommend approval of the application on proposal made by Cllr. P. Coward, seconded by Cllr. R. Coward and carried with a majority vote.  In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from discussion or voting.

 

Application Ref: 21/00458/FUL
Application for: Full Planning
Proposal: Proposed refurbishment of existing dwelling including removal of existing roof keeping the existing first floor structure, new half storey over and new roof.  Amendment to 20/01804/FUL
At: Rick Stones, Castle Hill Lane, Mere.  BA12 6JB

Members said that they had struggled to see what the amendment related to.  The Clerk pointed out that in the Design & Access Statement it says that the amendment is to cover a change from reusing existing concrete plain tiles to a new natural slate tiled roof.  RESOLVED to recommend approval of the application on condition that the amendment relates to the roof materials only on proposal made by Cllr. P. Coward, seconded by Cllr. Mrs. Symonds and carried with a majority vote. In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from discussion or voting.

 

Application Ref: 21/00436/FUL
Application for: Full Planning
Proposal: Alterations to previously consented Part Q farm building conversion
At: Barn B, Church Farm, Wet Lane, Mere.  BA12 6BA

Cllr. Mitchell stated that this planning application would affect the owner of the middle barn who has raised no objection.  However, Cllr. Mitchell pointed out that the existing barn has no window on the western elevation and noted that the proposals were to introduce a window on this elevation and Cllr. Mitchell felt that this window would face into the middle barn and cause an unacceptable level of overlooking and loss of privacy.  Cllr. Jordan said that he agreed.  RESOLVED to recommend approval of the application ON CONDITION that the window on the western elevation is removed completely so as to avoid overlooking and loss of privacy to neighbours.  Proposal made by the Chairman and carried with a majority vote.  In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from discussion or voting.

 

Application Ref: 20/11079/FUL
Application for: Full Planning
Proposal: 70 bed care home with associated access, parking, sprinkler tank, bin store and landscaping
At: Land adjacent Quarryfield Industrial Estate, Castle Street, Mere.  BA12 6LA

Cllr. Colman said he thought that the plan would be very suitable for the area but questioned whether there was sufficient parking space for the workers.  Cllr. Norris said that he could not understand why anyone would want to build a care home and place our most vulnerable people outside the settlement area and in so doing we would be using up valuable industrial land.  Cllr. Jordan said that it is a 3-storey building and it would be preferable to have a 3-storey building in this location than it would be in the middle of Mere.  However, he felt that it would tower over its neighbour, Boundary House.  Cllr. P. Coward said that he had written a letter in to the planning authority on behalf of Hillbrush.  Hillbrush do not have any objection to the application but they have concerns relating to the need to change the classification of the land allocation which currently has planning permission for B1 and B8 industrial use which does not cover care homes.  Whilst Hillbrush does not emit much noise in the course of their day-to-day activity, they do have a number of heavy and light goods vehicles entering the site each day and would not want complaints about this due to the proximity of a care home.    Furthermore, they had raised concern about the number of car parking spaces and the likelihood of visitors for the care home attempting to park on Hillbrush site or on the access roads if they could not park in the care home’s designated parking spaces.    The Chairman said that he was quite surprised that the applicants had not been in touch with the local doctor’s surgery.  He confirmed that he had contacted the Doctors at Mere Surgery who had said that they would in principle support further residential capacity for the local residents in light of the recent Fives Court closure.  The Chairman said that on the issue of car parking he noted that the idea was for staff to walk to the site from Mere and he pointed out that it was not safe to encourage pedestrians to walk this route due to the visibility difficulties at the B3092/3095 junction.  He said that he would like to see some improvements made to this junction to improve safety for pedestrians to walk to the site from Mere.  Cllr. Colman said that he could not believe that people would walk to work there because of the shift patterns involved in this type of work.  Cllr. Rodney Coward said that this was the only site he was aware of locally that could accommodate such a building with the associated parking.  Cllr. Jeans reminded members that the land is technically within the parish of Zeals although this employment allocation for B1 & B8 within the Local Plan has been envisaged for Mere employment.  The use of the land has much more impact on Mere than it does for Zeals and that will be a consideration when it comes to CIL funding.  Cllr. Jeans reiterated that the land has been allocated as employment land for the last 30 years and has had very little take-up from businesses although there is an extant planning permission for land adjacent to the care home site but this is for an office-based business.  Cllr. Jeans said that he had received confirmation that the width of the road is 6.3m and the pavements were 2.5m wide and therefore he felt comfortable that visitors could park on the roadside without causing an obstruction.  He also pointed out that there would be restrictions for years to come on visitor numbers to care homes.  The Chairman closed the meeting in order to allow Mr. Mark Bassett to speak and Mr. Bassett confirmed that there were 30 parking spaces shown on the plans.  He pointed out that he thought it would be possible to achieve an additional 4 parking spaces and possibly another four but he doubted whether the last four would be acceptable to the Highways Department.  He said he therefore had authority to submit a revised plan that would include 38 parking spaces.  He also confirmed that the number of jobs created would be 73 staff, working in shifts of 37 over a 24-hour period and that they would recruit as many as possible from the local area.  The Chairman said that he was in favour of this planning application and was happy to ask Cllr. Jeans to take this to committee.  RESOLVED to recommend approval of this planning application with the following CONDITIONS

  • A revised application is submitted showing as many parking spaces as possible
  • To make adaptations to the B3092/3095 junction to improve pedestrian visibility when crossing the junction from west to east (from the care home towards Mere), in order to improve pedestrian safety.
  • The Town Council request that Cllr. Jeans ‘call in’ this planning application on the basis that it is a departure from the Industrial Classifications previously applied to this employment land allocation and giving consideration to the fact that Zeals Parish Council’s consultation submission is, as yet, unknown.

Proposal made by the Chairman, seconded by Cllr. Jordan and carried with a vote of 7 for, 1 against and 2 abstentions (Cllr. P. Coward and Cllr. G. Jeans).  Cllr. Norris asked for his vote against this planning application to be recorded in the minutes.  In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from discussion or voting.

 

*b) Wiltshire Local Plan Review and Gypsy and Travellers Plan – to consider consultation response.  (Report prepared by the Clerk attached) – With reference to the report that had been prepared by the Clerk & distributed to councillors, Cllr. Mitchell said that he thought the Clerk had done a lot of work on this submission report and congratulated her on an exceptional job and he asked for this to be Minuted.  Members agreed and thanked the Clerk for preparing this submission report and it was RESOLVED to send this submission to Wiltshire Council as the Town Council’s formal response with the following additions: Cllr. Rodney Coward raised the question as to whether it was fair to impose the same requirement of affordable housing on the development of a brownfield site as was being required for the development of a greenfield site.  He said that some incentive needed to be provided to encourage development of brownfield sites and given the fact that it would generally be necessary to factor in site demolition/clearance costs which would not be necessary on a greenfield site.  Cllr. Jordan said that he would be happy with a reduction in the percentage of affordable housing but he was not happy with the fact that some developers tried to get away without providing any affordable housing by stating that it was not financially viable.  Cllr. P. Coward said that affordable housing is worthless to developers so if there is a requirement for 40% affordable housing then it makes the other 60% much more expensive.  RESOLVED to add the following paragraph on proposal made by Cllr. Mitchell, seconded by Cllr. Colman and carried with a unanimous vote: Mere Town Council would prefer to encourage residential development on redundant brownfield sites than use a greenfield site to provide the housing target figures.  However, there should be a small allowance either in S.106/CIL payments or affordable housing percentages in recognition that it may cost the developer more money to clear a redundant brownfield site than it would to start from scratch on a greenfield site.  It was also agreed that the Clerk should add a paragraph relating to requirement for more employment allocations – Cllr. Jeans said that he had local knowledge of businesses that would like to come to Mere but have been prevented from doing so due to the lack of employment allocations.  It was agreed to ask Wiltshire Council to revisit their calculations on employment allocations as we suspect there is a deficiency.

  1. c) Liaison with Gillingham Town Council over Dorset Local Plan vs Wiltshire Local Plan – The Clerk said that she had received contact from Gillingham Town Council ‘Our councillors are currently reviewing the Dorset Local Plan and I presume your councillors are doing the same with Wiltshire.  We are also reviewing our Neighbourhood Plan. We do not have the capacity to comment on the Wiltshire Local Plan just now (except if anyone wishes to do so as an individual) and wondered whether there were any issues in the Wiltshire Local Plan that concern Mere and would benefit from the support from Gillingham Town Council.  Likewise, we may have some issues with the Dorset Local Plan that may benefit from your support. For example: both towns will have designated gypsy sites planned about 2 miles or less either side of the county boundary. The southern extension will provide 2000 homes plus but yet we have developers hot on our heels to the north and west of the town to provide yet another significant number of homes.’  The Clerk said that she had spoken to Gillingham Town Council and the Clerk’s had suggested that, given the consultation deadlines, it would be a good idea to send each other copies of our respective formal consultation responses with permission to extract excerpts, paragraphs and information therein to use as responses to the respective Local Plan reviews.  Members agreed with this suggestion.

 

  1. Reports & Consultations
  2. a) To receive and consider report from Wiltshire Councillor – George Jeans confirmed that he had attended a Licensing Committee meeting recently whereby it was confirmed that if food stalls were on the highway or Wiltshire Council land then street trading consent would be required although there are exemptions under the scheme for fetes, carnivals or similar community based and run events e.g. Xmas lights switch-on events and non-commercial, community or charitable events where the profits are not used for private gain or are wholly passed to a charity or political/educational organisation. Also, if the food stall were on private land more than 10m from the highway, then consent would not be required. Cllr. Jeans said that he had asked the South West Wiltshire Area Board for a councillors initiative to have a study done for Mere to benefit from Electric Vehicle Charging Points and to have an electric car sharing club which would be self-funding.

 

  1. Highways, River, Footpaths, Traffic & Transport
  2. a) Response from Highways England regarding cyclists diversion signs – the Clerk confirmed that she had written to Highways England asking if it would be possible to reduce the number of cyclists diversion signs but they had responded: ‘we have to follow Chapter 8 guidance of the Traffic Signs Manual. This is to ensure that we’re diverting people in the safest possible manner. If we don’t and someone were to be injured as a result of taking the wrong route, we would be criticised for not following the correct guidance. We’ve tried to reduce the number of signs by not putting arrow signs for ‘straight on’ at every junction. But we do need the ones that are currently in situ to remain. We’ll monitor the need for them and if it’s deemed that the requirement is not there we can look to reduce them.’
  3. b) To identify jobs for the Parish Steward, Sparkle Team or MyWiltshire reports
  • Jeans reported – in Water Street, opposite the entrance to Dark Lane there is an issue with a gully & drain where surface water is not draining away. The gulley is raised and needs attention.
  • R. Coward reported – potholes at top of Warminster Hollow along to Roman Road.
  • Mrs. Beale reported – Burton Footpath where it goes to Burton Field.  If there is any tarmac could it be used to fill the cracks in the footpath.
  • Mitchell reported – road to Hinks Mill needs a lorry load of tarmac
  • Mrs. Beale reported – at either end of Southbrook there are signs saying ‘No traffic for Woodlands Road’ designed to keep the Fry’s Development traffic off the lanes. However, the sign on the A303 end keeps being knocked down and Cllr. Beale wondered if the Parish Steward would be able to fix this in some way.

 

  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

*a) To approve plans for proposed new building for Seeds4Success – With reference to the plans that had been provided by Mr. Ross Coad, the Clerk informed members that the kitchen and office areas would be transposed – the kitchen would be on the north-west elevation and the office on the south-east elevation.  The Clerk also suggested that the cars shown at the front of the building should be removed as there is adequate car parking provision in the existing car parking area.  Members felt that they were insufficient information within the plans provided on which to base an opinion and asked the Clerk to write back requesting further information: Members would like to see a site location plan so that they can assess the footprint of the new building in comparison with the footprint of the existing building with details of how far it is proposed to locate the new building away from the hedge line.  Members would also like details of the proposed materials for roofing, elevations, window frames, doors etc.  Cllr. Coward suggested that it might be a good idea to move the proposed new building in a north-easterly direction.

*b) To consider plans for expansion of school and car parking and effects this will have on sport & leisure facilities – illustrative plans had been distributed to members with their agenda papers although the Chairman stressed that these would need to be amended as the Council had pointed out that there were access issues that had not been addressed and that there were other ongoing issues relating to suggested proposals for the foyer/town council office areas.  Cllr. Jordan said that  he could not see how a coach could possibly turn around on the site with the parking layout shown on these plans and that it was fairly obvious that these drawings had been prepared from a desk and the designer had not actually been on site.  Members had the following observations and comments to make:

Cllr. Jeans – the Town Council has a long lease on the site.  The Town Council should keep control of that lease and, if necessary, should sub-sub lease this land back to the LEA.

  • Will the parking area contain any electric vehicle charging points?
  • Members stressed that designated town council parking should be a requirement.
  • Who will be responsible for maintain all this car parking area?
  • Mrs. Beale – concerned about maintaining access to the MUGA, particularly for maintenance vehicles etc.
  • P. Coward – any agreement should be conditional on the Town Council not being out of pocket on the costs incurred to fill the swimming pool site.

RESOLVED to add these comments and reiterate to the comments made 16 months ago.

 

  1. Finance, Policy & Resources

*a) PaymentsRESOLVED to approve and authorise payments as shown in payment schedule attached on proposal made by Cllr. Colman, seconded by Cllr. Mrs. Symonds and carried with a unanimous vote.

  1. b) To set date, time and membership for Annual Risk Assessment meeting – it was agreed that Cllrs. Colman, Mrs. Traves & Mrs. Symonds would form the working group and would meet with the Clerk in order to make recommendations to the Town Council before the next Town Council meeting.
  2. c) To consider quotation for Tree Condition Survey Report (re-survey) – Before reading the quotation, the Clerk pointed out to members that she had not asked for three quotations in this instance but had gone to the tree specialist that provided the Town Council’s last Tree Condition Survey because she was aware that he had all the trees marked, mapped and reported previously and therefore calculated that any other specialists would be more expensive as the foundation work would need to be done again. RESOLVED to accept the quotation provided by the Council’s previous specialist and not to request further quotations on proposal made by Cllr. Jeans, seconded by Cllr. R. Coward and carried with a unanimous vote.
  3. d) Report on Community Infrastructure Money received 12.1.21 – £274.97 – deferred to next meeting.

 

  1. General Items, Consultations & Briefing Notes

The Chairman said that there had been a lot of talk on social media about dog fouling and that he had included this within his Chairman’s report for Mere Matters.  He said that he had asked Rachel Hansford & Debbie Beale to get together to make a report for next month’s meeting.  Cllr. R. Coward said that over the last few days he had seen scores of people with dozens of dogs & letting dogs run loose on the farmland.  He said that dogs were allowed to foul the open fields where farmers have livestock and that dog owners should pick it up.

 

Cllr. Jeans stated that election packs are now available to download from the Electoral Commission website.  However, once completed the nomination forms have to be physically taken into Wiltshire Council offices.  Cllr. Jeans felt that time was of the essence if people wanted to print off nomination packs, fill them out and get them submitted in time for the deadline.

 

  1. Forthcoming meetings/events

Meeting schedules for April & May owing to elections and does the Town Council wish to convene an Annual Town Meeting via Zoom?

Extra Town Council meeting – The Clerk informed members that it would be necessary to have an extra Town Council meeting between now and the next meeting on 12th April in order to consider a number of planning applications that had been received and that this meeting would be held on 29th March.

Annual Town Meeting – The Annual Parish or Town meeting is not a Council meeting.  It is a meeting of the parish or town electors taking place between 1st March and 1st June.  Electors can contribute to the agenda and in practice these meetings often celebrate local activities and discuss local issues.  The Chairman of the Council, any two councillors or any six electors can call the Annual Parish or Town meeting.  The 2020 Regulations enabled local councils to hold remote meetings (including by video and telephone conferencing) for a specified period until May

next year. They also remove the requirement to hold an annual meeting.  It is Mere Town Council’s practice to convene the Annual Town Meeting in April.  In view of this, the Chairman asked members whether or not they wished to hold the Annual Town Meeting remotely in April this year in view of the fact that it would need to be held virtually and also the fact that there have been few local activities to report on.  RESOLVED that the Town Council should not convene the Annual Town Meeting in 2021 on proposal made by Cllr. Norris, seconded by Cllr. Colman and carried with a unanimous vote.

Annual Town Council meeting – the Clerk informed members that in the year of ordinary elections of Town Councillors, the annual meeting of the town council shall be held within 14 days after the day on which councillors take office.  Therefore, the Annual Town Council meeting would be held on Monday, 17th May 2021.

 

 

 

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

 

*Further information on these items enclosed/attached

 

 

 

 

 

 

 

 

 

 

MERE PEACE MEMORIAL SPORTS AND RECREATION GROUND

Registered Charity No. 1093497

Members of Mere Town Council are sole trustees of Mere Peace Memorial Sports & Recreation Ground Charity (Mere Recreation Ground Charity). 

 

 

For Trustees to consider:

 

Plans for proposed new building for Seeds4Success – Trustees reiterated the comments they had made as members of the Town Council i.e. There was insufficient information within the plans provided on which to base an opinion and asked the Clerk to write back requesting further information

 

 

 

 

 

 

 

 

 

 

 

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