Minutes of a meeting of Mere Town Council held on Monday, 2^nd February 2026 at 7.00 pm in the Andy Young Pavilion, Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW. 

Note: Meeting recorded for minute-taking purposes

Present: Councillors Sandra Catley (Chair), Rachael Hansford (Vice-Chair), Nick Beale, Aubrey Colman, Philip Coward, Rodney Coward, Sam Dean, Clive Hazzard, Raymond Hill, George Jeans, John Jordan & Steven Pester.

5+ members of public.

 

Public Participation Session (15 minutes)

Town Culture and Heritage Project
Mr David Hytch addressed the Council in support of the proposed town culture project. He emphasised that local culture extends beyond arts and literature to include the town’s social, industrial and economic history over many centuries, including former industries such as silk production and the influence of inward migration. He highlighted the importance of recognising contributions from all sections of the community and supported the use of digital methods to collect, store and make cultural material accessible to all ages and abilities. Mr Hytch encouraged the Council to support the project as a means of sustaining the town’s vitality.

Public Rights of Way Signage (Monarch’s Way)
A resident of Blanchflower House, Castle Street, reported missing and damaged way‑marker signage on the Monarch’s Way and queried whether signage could be renewed. Members noted that public rights of way signage is the responsibility of Wiltshire Council, but agreed the matter should be raised with the relevant officers.

The Chair thanked members of the public for their contributions. No formal decisions were required at this stage.

 

116. Reports from Local Police Representatives

Discussion:
The neighbourhood policing update was received, noting reported thefts, drug possession incidents, current policing priorities, and planned engagement and enforcement activities.

Members discussed concerns regarding under‑reporting of crime locally, difficulties experienced by residents when reporting incidents via 101 or online systems, and the impact this may have on official crime statistics and resource allocation.

RESOLVED: That the police report be noted.

 

117. Apologies for Absence

Apologies were received and accepted from Cllr. Glen Ings

118. Declarations of Interest

• Cllr Nick Beale declared a disclosable pecuniary interest in Agenda Item 5 [Minute No. 120].
• George Jeans declared a disclosable pecuniary interest in Agenda Item 10a) [Minute No. 126a)

119. Minutes of the Previous Meeting

RESOLVED: That the minutes of the meeting held on 12^th January 2026 be approved and signed as a correct record of proceedings.

120. Matters Arising

a) The Old Nursery site of A303 at Burton (Minute Ref: 107a)  – Multi‑Agency Meeting Update

Discussion

The Council received an update on the multi‑agency meeting held on 19 January 2026. Members noted:

• A lack of recent crime reports relating to the site and the importance of encouraging residents to report incidents via 101, online reporting or Crimestoppers.
• Difficulties encountered by SSE and other agencies in accessing the site.
• Concerns regarding potential environmental risks, particularly water contamination, and the need for involvement from the Environment Agency.
• Issues relating to large vehicle movements, access from the A303 and the limited powers of National Highways pending any planning application.
• Indications that a planning application may not be submitted until late February or March, with potential delays thereafter.

Further discussion highlighted the need to escalate concerns regarding barriers to crime reporting and the cumulative impact of under‑reporting.

Decision

It was RESOLVED that the Council write to the relevant authorities and elected representatives to raise concerns about the under‑reporting of crime and difficulties with current reporting mechanisms.

121. Wiltshire Councillor’s Report

Discussion

Updates were provided on:

• Public rights of way and Monarch’s Way signage, including liaison with local stewards.
• Orientation issues with maps recently installed by the Duchy of Cornwall on the Roman Road.
• Funding opportunities for tourism‑related signage.
• Proposed changes to parking policy in Salisbury and implications for residents.

Decision

The report was noted.

 

122.  Project Co-Ordinator’s Report

Discussion

Members noted progress on current projects, including confirmation that new bollards had been adopted by Wiltshire Council and receipt of a £2,800 refund from Southern Electric relating to a connection fee, to be returned to Section 106 funds.

 

123. Proposed fire station closures – further information in Clerks Report

Discussion

The Council considered recently published papers regarding proposed changes to fire station provision, including the potential closure of Mere Fire Station. Members expressed serious concern regarding:

• Reduced availability and response times, particularly for road traffic collisions and fires involving sleeping risk.
• The cumulative impact of previous service reductions, including ambulance response provision.
• The timing of public consultation and the need for clear, evidence‑based representations.

It was noted that a Fire Authority meeting would take place on 10 February 2026 to determine whether to proceed to public consultation.

Decision

It was AGREED that:

• No formal Council position would be finalised until after the Fire Authority meeting on 10 February 2026.
• Subject to the outcome, the Council would actively encourage public engagement in the consultation process and consider submitting a detailed response.

 

124. White Paper ‘From local to national: a new model for policing.’ – further information in Clerks Report

Members noted the information in the Clerks Report and the Clerk summarised that this paper proposed:

• Consolidating the current number of police forces to fewer regional police forces.
• Creating a new nationwide police force to tackle the most complex and serious crimes.
• New ministerial powers to ensure consistency of policing standards.
• Investment in technology, including the rollout of AI and live facial recognition to all forces.

125. Planning Applications

Application No:	PL/2025/10033
Application Type:	Full planning permission
Proposal:	Proposed Change of Use from Vets to Dwelling
Site Address:	Southill Vets, Manor Road, Mere, BA12 6HZ
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000IkEvG

Discussion:

Members noted that the premises currently operates for limited hours (three hours weekly). Concerns were raised regarding the absence of off-street parking and disagreement expressed with the Highways Officer’s assessment, given the proposed full-time residential occupation.

Members also discussed:

• Whether adequate attempts had been made to market the property for continued commercial use.
• The shortage of small commercial premises within the town.
• The potential impact on parking and neighbouring amenity.
• The possibility that the dwelling may not contribute to primary residential occupation (e.g., second home/holiday let).
• A tree adjacent to the property noted as a significant visual amenity.

RESOLVED to object to the application on the basis of:

• Inaccurate Highways & Parking Assessment
• Loss of Commercial Space & insufficient evidence that the property has been actively marketed for continued commercial use.
• Impact on Visual Amenity and Greenery

[In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

 

Application No:	PL/2025/10009  & PL/2026/00144
Application Type:	Full planning permission & Listed building consent (Alt/Ext)
Proposal:	Creation of a dedicated external trade area and refresh of internal trade area
Site Address:	The George Inn, The Square, Mere, Warminster, BA12 6DR
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000Ii0Er https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000IstgH

Discussion:

Members noted the proposals related to a listed building and considered the benefits of supporting viable town centre commercial premises and community vitality.

RESOLVED to support both the Full Planning Application and Listed Building Consent.

[In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

 

Application No:	PL/2026/00364
Application Type:	Householder planning permission
Proposal:	Single-storey side extension to form a porch and installation of a solar panel array.
Site Address:	26 Lordsmead Road, Mere, Warminster, BA12 6BZ
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000J4TWj

 

Discussion:

Members noted the modest scale of development and absence of adverse impact on neighbouring amenity.

RESOLVED to support the application.

[In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

 

 

 

Application No:	PL/2026/00562
Application Type:	Notification of proposed works to trees in a conservation area
Proposal:	T3 Cherry – Fell and treat stump with eco plugs (broadleaved). SG1 mixed species shrubs – Remove all vegetation within 3m of property.
Site Address:	MEREHAVEN, PETTRIDGE LANE, MERE, WARMINSTER, BA12 6DG
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000JDbEv

RESOLVED to support the above application.

Application No:	PL/2026/00563
Application Type:	Notification of proposed works to trees in a conservation area
Proposal:	T9 Ash – Fell and treat stump with eco plugs (broadleaved) – Large wound to main stem from ground level to 1.5m.
Site Address:	THE OLD HUNTING LODGE, BOAR STREET, MERE, WARMINSTER, BA12 6DD
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000JDbGX

 

RESOLVED to support the above application.

Application No:	PL/2026/00678
Application Type:	Consent under Tree Preservation Orders
Proposal:	T1 Acacia – Reduce height of dog legged stem by up to four meters. Reduce radial spread of remaining branches extending due north over garden boundary cutting back by up to 4m, to suitable secondary growth point. Crown lift to four meters. T2 Beech – Reduce radial spread of canopy, due north, by up to five meters cutting back to suitable secondary growth point. T3 Pine – Radial reduction of canopy extending due north over garden by up to two meters.
Site Address:	GREENACRES, CASTLE STREET, MERE, WARMINSTER, BA12 6JW
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000JKKIz

Discussion:

Members noted works were limited to reduction and maintenance.

RESOLVED to raise no objection.  (Cllr. Hazzard abstained from voting or discussion.)

Application No:	PL/2025/06047
Application Type:	Approval of reserved matters
Proposal:	Reserved Matters Application for the Erection of 58 Residential Dwellings with Associated Amenities and Infrastructure Following Outline Planning Permission ref 20/07469/OUT
Site Address:	BEAUMONT BUSINESS CENTRE, WOODLANDS ROAD, MERE, WARMINSTER, BA12 6BT
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000FTaSU

Discussion:

Members considered recent amendments relating to landscaping, elevations, layout and storage.

RESOLVED to raise no objection.

[In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

126. Highways, Rivers, Footpaths, Traffic & Transport

 

1. a) To identify jobs for the Parish Steward and MyWiltshire reports- further information in Clerks Report

Discussion:

Members expressed concern regarding:

• Inflexibility in pothole repairs unless pre-listed via MyWiltshire.
• Apparent inefficiency in repair processes.
• Zebra crossing road markings in need of repainting.

Members agreed to pursue clarification on repair protocols and escalation routes.

RESOLVED that the Chair and Cllr Jeans write jointly to Wiltshire Council seeking clarification regarding pothole repair procedures and operational constraints of the Parish Steward scheme.

 

 

127. Finance, Policy & Resources

 

1. a) Payments – To review and authorise schedule of payments (attached)

Having declared a pecuniary interest in this item, Cllr. Jeans left the room whilst this item was under discussion and took no part in voting.

RESOLVED to authorise the payments as listed in the schedule of payments.

 

*b) To note the reconciliations for December 2025; the Chairman to sign and verify against the bank statements seen

 

The Chair confirmed that she had verified that the bank statements accord with the reconciliation for November 2025 and had signed the reconciliations accordingly.

 

1. c) Non-renewal of scribe subscription

It was agreed not to renew the subscription to Scribe.

 

1. d) Quotation to resurface an 85m long section (1.2m wide) footpath (Mere20/10) with from White Road to the start of Burton Path

Quotation received:

Discussion:

Members noted:

• The route is a private road.
• Safety concerns for schoolchildren.
• Need for long-term solution rather than short-term patch repair.
• Potential engagement with residents, school, club and Wiltshire Council.

RESOLVED to obtain three quotations, including:

• A specification for the narrow footpath section only; and
• A specification for full-width resurfacing to appropriate standard.

Further stakeholder engagement to follow once full costs are known.

 

1. e) IT Provision, website updates etc

Discussion:

Members received a report outlining a three-year IT and cyber security improvement programme. Estimated costs ranged between £4,843 and £9,859 over three years, within the allocated budget provision.  This programme will enable the Town Council to comply with Assertion 10 in the AGAR, the new requirement regarding digital and data compliance.

RESOLVED to authorise the Clerk to proceed with implementation of the IT upgrade programme within the approved budget.

 

127. General Items
128. a) Briefing Note No. 26-01 – Inviting participation in the Future Energy Landscapes (FEL) Project – attached

Information noted.

 

b) Local Nature Recovery Strategy – Webinars

Discussion:
Information on upcoming webinars was noted.

Decision:
RESOLVED: That councillors wishing to attend do so, with links to be circulated by the Town Clerk.

 

128. Future Meetings and Events
129. a) Great British Spring Clean

Discussion:
The Council discussed participation in the Great British Spring Clean.

Decision:
RESOLVED: To participate in the Great British Spring Clean on Sunday 29 March 2026 at 11.00 am, subject to confirmation of waste collection arrangements, and for the event to be publicised locally.

 

6. b) South West Wiltshire Area Board Meeting – Wednesday, 4^th February 2026 at 6.30 pm in The Grove Building, Church Street, Mere. BA12 6DS.

Discussion:
The Council noted its opportunity to raise local matters at the forthcoming Area Board meeting.

Decision:
RESOLVED: That the Chair and Town Clerk liaise to determine key issues to raise.

 

1. c) Invite to the 2026 Planning Town & Parish Council Forum – further information in Clerks Report

The Chair & Cllr. Nick Beale agreed to attend this event.

 

1. d) Date for Annual Town Meeting

It was RESOLVED to hold the Annual Town Meeting on Wednesday 22 April at Duchy Manor, following a broadly similar format to previous years, with minor refinements to structure.

 

1. e) Casual Vacancy

Discussion:
The Clerk advised that she had received notification from the Returning Officer that the Casual Vacancy can now be filled by co-option.  The vacancy would now be advertised asking those interested to submit an expression of interest.  Candidates would then be invited to submit an application form and personal statement and it is likely that the Town Council would be likely to co-opt at the April meeting.  Members asked that the Clerk send the advert to those candidates that missed being elected in May 2025.

 

Condolences

The Council recorded its condolences following the recent death of Adrienne Howell who was a former Town Councillor and made a huge contribution to the community of Mere in many ways. The Chair confirmed that correspondence had been sent and representation would be made at the funeral.

129. Future Agenda Items

• Consideration of inclusion within the National Landscape designation (AONB).

Closure of Meeting

The meeting closed at 9.35 pm.

Action Schedule

Minute Ref:	Action	By whom
120	Write to relevant authorities and elected representatives to raise concerns about the under-reporting of crime and difficulties with current reporting mechanisms.	Clerk & Chair
121	Assess signage for Monarchs Way	Footpath Group
125	Submit planning application consultation responses	Clerk
126	Draft and send letter to Wiltshire Council re pothole protocol	Clerk & Cllr. Jeans
126	Report Zebra Crossing repainting request via MyWiltshire	Clerk’s Assistant
127	Submit authorised payments	Clerk
127	Prepare specifications and obtain quotations for options on footpath and/or highway resurfacing and engage with residents, school, club and Wiltshire Council.	Clerk, Chair & Cllr. Jeans.
128	Confirm waste collection arrangements for Spring Clean, publicise event and seek volunteer participation	Clerk’s Assistant
128	Book Planning Forum places	Clerk

 

Signed: ……………………………………………. (Chair)
Date: …………………………………………….

Mere Town Council

Town Clerk – Mrs. L. C. Wood

Minutes of a meeting of Mere Town Council held on Monday, 12^th January 2026 at 7.00 pm in the Andy Young Pavilion, Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW. 

 

Note: Meeting recorded for minute-taking purposes

 

Present:  Councillors Sandra Catley (Chair), Rachael Hansford (Vice-Chair), Nick Beale, Aubrey Colman, Philip Coward, Rodney Coward, Clive Hazzard, Raymond Hill, Glen Ings, George Jeans & John Jordan.

14+ members of public.

 

Public Participation Session

The Chair opened the public session and invited members of the public to speak (3 minutes per speaker, 15 minutes total).

Planning Application – PL/2025/09801 – Land adjacent to Long Cottage, North Street

• Jane Belcher, speaking on behalf of other residents as well in objection to the application, citing concerns of overdevelopment on a narrow plot, misleading description of existing residential use, loss of garden space, negative biodiversity impact, lack of dimensions on plans, unclear parking arrangements, absence of bin storage details, potential encroachment on access and drainage rights, and lack of provision for shared lane maintenance and damage liability.
• Richard Shean, speaking in support of the application on behalf of the applicant, described the proposal as modest, highlighted pre-application discussions with Wiltshire Council, and emphasised the restoration of a derelict barn using local materials, consideration for neighbouring properties in respect of the new small dwelling, and highways support.
• Issues were raised regarding historic deeds relating to bin storage rights on land subject to development.
• Glen Ings – spoke as a member of the public as he would be declaring an interest in this planning application but wanted to point out that whilst he was in favour of the redevelopment of the barn, the addition of another dwelling was overdevelopment and would have a negative impact on neighbours.

Other Matters Raised

• Carnival Committee reported positive engagement at a recent event and potential sponsorship opportunities.
• Concerns were raised regarding other planning matters (including Beaumont development and land opposite Woodlands Road), particularly turning circles, parking, amenity space, and perceived disregard of consultation comments.
• A proposal was put forward to express interest in the 2026 Town of Culture project, suggesting a concept inspired by the Bayeux Tapestry as a large-scale historical narrative. The Council was asked to consider how this idea could be developed and taken forward.
• Reports were made regarding blocked gullies, with a request to compile a list for Wiltshire Council.
• Positive feedback was shared regarding the new public toilets and Cllr. Rachael Hansford was presented with a picture from the art group.
• Concerns were noted regarding the removal of stone from a wall at Zeals House.
• Information was shared regarding local power supply issues related to electricity theft.
• Appreciation was expressed for the New Year walk and associated fundraising.
• An email from a visitor praising the town’s upkeep and facilities was read aloud.
• A request was received seeking permission for a weekly vigil at the Clock Tower.

Decision

Public comments were noted. Matters requiring decisions were deferred to the relevant agenda items.

103. 103. Apologies for Absence

Apologies for absence received from Cllrs. Debbie Beale and Sandra Dean

Resolved:

Apologies accepted.

104. 104. Declarations of Interest

• Hazzard declared a personal interest in planning application PL/2025/09801 and confirmed that although he had no financial interest in this application he would not participate in discussion or voting on the relevant item.
• Philip Coward declared a pecuniary interest in planning application PL/2025/09822
• Nick Beale declared a pecuniary interest in Agenda item 5a) [Minute Ref: 107a]
• George Jeans declared a pecuniary interest in Agenda item 10a) [Minute Ref: 112a]
• Glen Ings declared a pecuniary interest in Planning application PL/2025/09801

105. 105. Approval of Minutes of Previous Meeting

Discussion

The minutes of the Town Council meeting held on 1^st December 2025 were reviewed.

 

Resolved: That the minutes of the meeting held on 1^st December 2025 be approved as a correct record.

106. 106. Matters Arising from the Public Session

Request for Weekly Vigil at the Clock Tower
Councillors discussed a request for permission to hold a regular vigil at the Clock Tower. Concerns were raised regarding:

• Public safety and obstruction at a busy junction and where there is a pedestrian crossing point from one side of The Square to the other.
• The appropriateness of political activity at a war memorial
• The regular (weekly) nature of the gathering

The Council reaffirmed its non-political stance and the need to manage use of Council-owned land responsibly.

Resolved:

Permission for the requested vigil at the Clock Tower is refused.

• Any organised event or gathering on Council-owned land at the Clock Tower / memorial area must seek prior permission from the Town Council.
• Appropriate signage or guidance will be considered to clarify this requirement which should state that the Town Council will not allow any political rallies, gatherings or demonstrations.

107. 107. Matters Arising from Previous Meetings
108. a) The Old Nursery site off A303 at Burton (Minute Ref: 94a) Further information in Clerks Report

Discussion

The Clerk reported on an online multi-agency meeting with Wiltshire Council and confirmed that a further meeting was scheduled for the following week.

Decision

Update noted. No further action at this stage.

Cllr. Nick Beale, having declared a pecuniary interest in this item, took no part in discussion or voting.

108. Reports & Consultations
109. a) Wiltshire Councillors Report

The Wiltshire Councillor reported on:

• Dorset & Wiltshire Fire and Rescue Service financial pressures and potential future station reviews (no confirmed decisions at this stage).
• Highway matters, including winter maintenance, salt provision, and prioritisation of routes.
• Bus service accessibility issues and ongoing discussions to improve demand-responsive transport.
• Recognition of local residents receiving honours for services to the community.
• Pedestrian safety concerns at Gillingham Corner, including previously identified funding for improvements.

Resolved: Authority delegated to the Chair & Clerk to write formally to Wiltshire Council pressing for progress on pedestrian safety improvements at Gillingham Corner before allocated funding diminishes in value.

 

1. b) Project Co-Ordinators Report

The report was considered and discussed. Members noted progress and ongoing liaison with Wiltshire Council.

Decision

Report noted.

 

1. c) Report on Wiltshire Council Parking Plan engagement sessions

Cllr. Jeans reported that the review is centred around car parking charges in chargeable car parks and has no affect on Mere.

 

109. Planning Applications
110. a) Applications for consultation response:

Application No:	PL/2025/09357
Application Type:	Householder planning permission
Proposal:	Single storey rear extension following removal of existing conservatory
Site Address:	Suncroft, Springfield Road, Mere, Warminster, BA12 6EW
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000I9SYz

Discussion: Members raised no objections. The proposal was considered to be proportionate and in keeping with the existing dwelling and surrounding area.

Resolved: To support the application.

[In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

Application No:	PL/2025/09497
Application Type:	Householder planning permission
Proposal:	Replacement and enlargement of existing pool house.
Site Address:	Willowdown House, Wet Lane, Mere, Warminster, BA12 6BA
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000IFjDl

Discussion: Members noted the scale of the proposed structure and expressed concern that, due to its size, it could potentially be converted into a separate dwelling in the future.

Resolved: To support the application subject to a condition that the pool house remains ancillary to the occupation of Willowdown House and cannot be occupied separately, rented out as self-contained accommodation or sold off separately.

[In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

Application No:	PL/2025/06047 AMENDED PLANS/ADDITIONAL INFORMATION
Application Type:	Approval of reserved matters
Proposal:	Reserved Matters Application for the Erection of 58 Residential Dwellings with Associated Amenities and Infrastructure Following Outline Planning Permission ref 20/07469/OUT
Site Address:	BEAUMONT BUSINESS CENTRE, WOODLANDS ROAD, MERE, WARMINSTER, BA12 6BT
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000FTaSU

Discussion: The Clerk summarised the submitted amendments, which included:

• Reduction in overall dwelling numbers (now 56)
• Revised site layout including a segregated footway
• Amendments to house types, orientations, and parking provision
• Updated highways, lighting, tree, and drainage information

Members noted that while some minor details would continue to require attention through conditions, the overall layout and design were considered an improvement and broadly in keeping with the character of the area.

Resolved: To support the amended reserved matters application.

[In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

Application No:	PL/2025/09388
Application Type:	Prior approval Part 3 Class Q: Agricultural buildings to dwellinghouses
Site Location:	LAND AT BURTON, MERE, WARMINSTER, WILTSHIRE, BA12 6BR
Proposal:	Application for prior approval under Class Q of the GPDO 2015 (as amended), for change of use of agricultural building into 3 no. dwellinghouses (Class C3) with associated operational development.
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000IAnDB/pl202509388

Discussion: Members were reminded that Class Q applications are restricted to specific material considerations. The Council discussed the proposal with reference to those criteria, including:

• Transport and highway safety
• Suitability of the access track, which forms part of the Monarch’s Way long-distance footpath
• Impact on pedestrians using the route
• Adequacy of bin storage and waste management
• Sewage and drainage arrangements

Members reiterated concerns previously raised, particularly that the access lane is unsuitable to accommodate the additional traffic generated by three dwellings and that the proposal would significantly alter the character and safe use of the Monarch’s Way.

Resolved: To object to the application on the same grounds as previously submitted, namely:

1. Unsuitable Access and Highway Safety

The proposed development would result in additional vehicle movements generated by three dwellings  using an access lane that is narrow and not designed for residential traffic, increasing risk to all road users.

This lane is also part of the Monarch’s Way public footpath, and the proposal fails to clearly ensure safe pedestrian access alongside vehicles.

2. Impact on Rural Character and Visual Amenity

The conversion of agricultural buildings into residential dwellings would result in a noticeable intensification of use in a predominantly rural landscape.

This change of use, without significant redesign, could alter the character of its surroundings and is not in keeping with the local rural settlement pattern.

3. Insufficient Information on Sewage, Utilities, and Waste Storage

The application does not provide clear, demonstrable plans to handle sewage treatment within acceptable environmental limits for three residential dwellings.

There is no adequate provision shown to store or access bin collection facilities that will meet operational requirements without negative impact (e.g., bins on highway or blocking path).
[In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

Application No:	PL/2025/09880
Application Type:	Prior notification: Road (agricultural/forestry)
Proposal:	Proposed agricultural track
Site Address:	Land at Woodlands Road, Mere, Wiltshire, BA12 6BY
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000IcJ2T

Discussion: Members noted the planning history of the site, including a previously refused Class Q application and retrospective works to an agricultural building. Concerns were raised regarding the necessity and specification of the proposed track, its potential impact on the surrounding countryside, and whether it could facilitate future non-agricultural development.

Decision: Resolved: To raise concerns regarding the application and request that Wiltshire Council carefully assess the justification, agricultural need, and potential wider planning implications of the proposed access track.

[In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

Application No.	PL/2025/09801
Application Type:	Full planning permission
Proposal:	Proposed Conversion of Existing Stone Barn, Erection of a New Detached Dwelling and associated works
Site Address:	Land adjacent Long Cottage, North Street, Mere, Warminster, BA12 6HH
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000IZ38j

Discussion

Members reviewed the Council’s previous objection and confirmed that many of the earlier concerns remained relevant.

Key issues discussed included:

• Insufficient and impractical off‑street parking provision, with doubts that the spaces shown could be achieved in reality.
• Potential obstruction of the access road and reduced width affecting other properties’ rights of access.
• Overdevelopment of a constrained site, resulting in cramped layout, limited amenity space, and front doors opening directly onto the road.
• Absence of clear bin storage provision.
• Lack of biodiversity and climate strategy information.
• Concern that the remaining detached stone barn could become the subject of future development proposals, increasing pressure on parking and access.

Members acknowledged that barn conversion alone could improve the street scene, but the addition of a further dwelling was considered excessive.

Resolved: To object to the application on the grounds of overdevelopment, inadequate and impractical parking provision, access constraints, and the relevant concerns previously raised that still apply.

Cllr. Hazzard, having declared a personal interest in this application, refrained from discussion or voting.

Cllr. Ings, having declared a pecuniary interest in this application, left the room whilst it was under discussion.

[In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

Application No:	PL/2025/09822
Application Type:	Full planning permission
Proposal:	Extension to storage building
Site Address:	Hillbrush Company Ltd, Norwood Park, Castle Street, Mere, BA12 6FE
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000IaQ9h

Discussion

Members noted that the proposal was on a brownfield site.

The design, scale, and materials were considered consistent with the existing buildings on site.

No significant highways, visual, or amenity concerns were identified.

Resolved: To support the application.

Having declared a pecuniary interest in this application, Cllr. P. Coward left the room whilst the application was discussed and took no part in voting.

[In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

Application No:	PL/2025/09845
Application Type:	Wiltshire Council R3
Proposal:	The partial deconstruction, extension, refurbishment and change of use of an unlisted former care home (C2) to 20no. Affordable Housing independent living apartments (C3) for older people, with communal facilities.
Site Address:	Fives Court, Angel Lane, Mere, Warminster, BA12 6DH
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000IazQn

Discussion

Members discussed the adequacy of parking provision for the proposed number of units, noting concerns raised by Highways officers regarding insufficient parking and inadequate turning space.

• It was noted that reduced parking could lead to overspill parking and servicing issues on Angel Lane.
• Members expressed wider concerns regarding infrastructure capacity and cumulative impacts of development in the area.
• Discussion took place regarding the intended use for older residents, age restrictions, and the role of Homes for Wiltshire in future allocations. Members acknowledged differing views but focused on material planning considerations.

Resolved: To object to the application primarily on the grounds of insufficient parking provision and associated highway impacts and the Town Council’s concerns relating to the nomination process of these residential units.  In the ‘Affordable Housing Statement’ it says that the development is aimed at people of 60 years and over and that on first let the homes in this development will be let to ‘sheltered’ residents of bungalows in the existing development at Lynch Close, Mere.  This will enable the redevelopment of these bungalows and associated communal space.  Subsequent lets will be allocated according to the Wiltshire Council Allocations Policy.    The Town Council is concerned about this last sentence as Homes4Wiltshire manages applications based on housing need which is based upon current housing circumstances and not necessarily local connection and age restrictions.

[In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

1. b) Does the Town Council wish to ‘call in’ any of the planning application consultation responses?

The Town Council wanted the planning application for Fives Court to be considered at Committee although it was felt that this may automatically be referred to committee due to the fact that it is a Wiltshire Council application.  If not, ask Wiltshire Councillor to ‘call in’.

Resolved: No additional call-ins requested by the Town Council.

110: Highways, Footpaths, Traffic and Transport

1. To identify jobs for the Parish Steward and MyWiltshire reports.

Discussion

• Concern raised regarding the condition of the footpath along The Meads, where tarmac is narrowing due to grass encroachment.
• A request was made for the Parish Steward to clear back vegetation to restore the usable width of the path.
• It was noted that the use of chemical treatments is not permitted.

Resolved: To request the Parish Steward to undertake manual clearance of vegetation along the affected footpath sections.

 

1. b) Resurfacing works for Woodlands Road, Manor Road, Denes Avenue Further information in Clerks Report

Decision:  Report noted.

 

1. c) Correspondence between MP, Cllr. Jeans and National Highways relating to flooding and accidents on the A303 resulting in traffic being diverted through Mere during the Xmas holidays.

Discussion:

• Members received and discussed correspondence between the MP, Wiltshire Councillors, and National Highways regarding flooding on the A303 Mere Bypass and subsequent traffic diversion through the town during the Christmas period.
• National Highways confirmed a feasibility study into drainage along the Mere Bypass, expected to take a further six months, with construction unlikely before 2028. Interim minor mitigation works will be undertaken.
• Local knowledge was shared regarding a blocked ditch and pipe on the south side of the A303, believed to be a major contributor to flooding. Members expressed concern over safety risks.

Decision

• Chair to contact National Highways officer to request a site meeting.
• Agreement that evidence (including photos/video) of the blocked ditch and drainage issues should be gathered and shared with National Highways.

111. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

 

1. a) Approach to School/LEA relating to utilities for Duchy Manor Admin suite regarding lease.

Discussion

Clerk requested permission to approach the school and LEA to resolve utility issues now that the lease for the Duchy Manor Admin Suite is in place, to enable use of the rooms.

Resolved: Clerk authorised to approach the school and LEA to resolve utilities.

 

1. b) Mere Croquet Club – request for accommodation at Duchy Manor Sports Field Further information in Clerks Report

Discussion

• Proposal for temporary use of space at Duchy Manor Sports Field for croquet hoops.
• Location broadly identified, subject to marking out an exact position.
• Confirmed that hoops would be removable and arrangement temporary.
• Clarification given that only toilet access to the pavilion would be required, avoiding conflict with Bowls Club use.

Resolved: Permission granted in principle for temporary croquet use, subject to final siting and removable equipment.

112. Finance, Policy & Resources

 

1. a) Payments – To review and authorise schedule of payments (attached)

Having declared a pecuniary interest in this item, Cllr. Jeans left the room whilst this item was under discussion and took no part in voting.

RESOLVED to authorise the payments as listed in the schedule of payments.

 

*b) To note the reconciliations for November 2025; the Chairman to sign and verify against the bank statements seen

The Chair confirmed that she had verified that the bank statements accord with the reconciliation for November 2025 and had signed the reconciliations accordingly.

 

1. c) Quotation for replacement fire alarm devices for Andy Young Pavilion. Further information in Clerks Report

Discussion

• Annual inspection identified elements of the fire alarm system (installed 2006) as outdated, though operational.
• Quote received for replacement of outdated components (£451.84 + VAT).

Decision

Resolved: Approval given to proceed with replacement works.

 

1. d) IT Systems and Website

Discussion

• Clerk reported that office computers require replacement and systems updating.
• New regulatory requirements for website accessibility, domaine names and cyber security discussed.
• Proposal to engage a single IT specialist to handle hardware, website, email domains, and security, at £40/hour.

Members requested that a cost estimate be obtained for website work.

Resolved: Clerk authorised to proceed with IT support and equipment upgrades, subject to obtaining estimates for major works such as the website.

 

113. General Items
114. a) Wiltshire Council’s cabinet to consider future waste and recycling options Further information in Clerks Report

Discussion

• Members discussed Wiltshire Council proposals for three-weekly residual waste collections.
• Concerns raised regarding clarity of consultation process and potential increase in misuse of town litter bins.

Resolved: Clerk to seek clarification on consultation details and report back.

 

 

1. b) Notice of Casual Vacancy Further information in Clerks Report

Discussion

• Noted resignation of Councillor Allan Mead.
• Notice of vacancy issued; election will be required if requested by ten electors by 29 January 2026.

Resolved: If no election requested, Council to proceed with co-option, likely at March meeting.

 

1. WALC Environment Network Further information in Clerks

• Report noted and accepted by Members

114. Future meetings and events

 

Cranborne Chase National Landscape Annual Forum – Tuesday, 27^th January 2026 9.30am-4.00pm at Dinton Village Hall, Bratch Lane, Dinton, SP35EB ///plea.piglets.prove

• Jordan said that he would attend this event.

115. 115. Christmas Lights Competition

 

Discussion

• Results of the 2025 Christmas Lights competition were reported.
• Steven Pester and his family were thanked for judging the lights.

Winners noted as:

1st Prize: The Philpott family, Marketplace House, Ball Street

2nd Prize: Neil Maitland & Claire Turner, 26 Castle Hill Crescent

3rd Prize: Michael & Emily Jeans, Lambrook Cottage, Shaftesbury Road

Special Mention: Denes Avenue residents

Meeting closed: 9.08 pm

Action Schedule

Minute Ref:	Action	By whom
106	Signage/guidance to clarify TC stance on using Clock Tower Island	Clerk & Chair
108a)	Write to Wiltshire Council pressing for progress on pedestrian safety improvements at Gillingham Corner	Clerk & Chair
109a)	Submit planning application consultation responses	Clerk
110a)	Submit request to Parish Steward to widen footpath at The Meads	Clerk
110c)	Contact National Highways to request a site meeting re A303 flooding Gather evidence (photos/video) of blocked ditch and drainage issues	Chair & Councilors
111a)	Liaise with school and LEA to resolve utility issues for use of Duchy Manor Admin Suite	Clerk
111b)	Mark out exact temporary croquet location at Duchy Sports Field	Clerk
112a)	Submit authorised payments	Clerk/RFO
112c)	Proceed with replacement fire alarm elements, as quoted	Clerk
112d)	Proceed with IT support, equipment upgrades and obtain cost estimate for website	Clerk
113a)	Seek clarification from Wiltshire Council on waste and recycling options consultation	Clerk
11b)	Manage casual vacancy process and potential co-option	Clerk
114	Attend event	Cllr. John Jordan

 

MERE PEACE MEMORIAL SPORTS AND RECREATION GROUND

Registered Charity No. 1093497

 

 

For Trustees to consider the following:

 

Submission of Annual Return for Mere Peace Memorial Sports & Recreation Ground Charity for Financial Year End 31.3.25

Discussion

Clerk advised that the annual return to the Charity Commission is required, using figures already approved at year end.

Resolved: Approval given for submission of the annual return.

Top of Form

 

Bottom of Form

 

Mere Town Council

Town Clerk – Mrs. L. C. Wood

 

Minutes of a meeting of Mere Town Council held on Monday, 1^st December 2025 at 7.00 pm in the Andy Young Pavilion, Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW. 

 

Note: Meeting recorded for minute-taking purposes

 

Present:  Councillors Sandra Catley (Chair), Rachael Hansford (Vice-Chair), Aubrey Colman, Rodney Coward, Sam Dean, Clive Hazzard, Raymond Hill, George Jeans, John Jordan & Steven Pester.

5+ members of public.

Public Participation Session

With reference to the planning application PL/2025/08412 for Elmsleigh, Pettridge Lane – residents raised concerns about traffic and safety on Pettridge Lane. Historical planning refusals from the 1990s referenced.  Another resident raised the concern that a number of the windows of the proposed new dwelling would overlook his garden.

Carnival Committee held successful quiz night and arranging Xmas Lights switch on with Father Xmas in the Grotto which should be a good event for the town and businesses staying open.  Thanks to the Town Council for erecting the lights.

New Year New Bottom walk to take place on New Year’s Day.

Reports from police representatives

• None

Apologies for absence

• Apologies for absence received from Cllrs. Debbie Beale, Nick Neale, Philip Coward & Alan Mead.

91. Declarations of Interests

Cllr. Raymond Hill declared a pecuniary interest in Planning Application PL/2025/08412 and a non-pecuniary interest in the Minutes of the Budget Meeting

Cllr. John Jordan declared a personal interest in planning application   PL/2025/09007 and a pecuniary interest in the payments Minute No. 99a (recipient)

Cllr. Rachael Hansford declared a personal interest in planning application PL/2025/08412

92. Minutes

RESOLVED that the minutes of the Town Council meeting held on Monday, 3^rd November 2025 be approved as a correct record and the Budget Committee approved the Minutes of Annual Budget Meeting held on Wednesday, 19^th November 2025

93.  Matters Arising from Public Session

None

94.  Matters Arising from previous Meetings (not covered by other agenda items)

a) The Old Nursery site off A303 at Burton (Minute Ref: 82a)

Discussion:

• Clerk confirmed that a letter had been sent to multiple authorities but was disappointed at the limited responses that had been received.
• Jeans provided an explanation regarding Core Policy 47 and enforcement limitations

Decision:

• Continue following up.

Action:

• Clerk to chase Wiltshire Council and others.

 

b) Report on Wiltshire Council Parking Plan engagement sessions

Deferred

95.  Reports & Consultations

a) Wiltshire Councillors Report

Discussion:

• Jeans reported on local fundraising events, library warm spaces and highway maintenance updates. He also mentioned the issue of dog fouling and the need for people to pick up their dog mess.

Decision:

• Report noted.

Action:

• Warm space info to be publicised.

 

b) Project Co-Ordinator’s Report (Report attached)

Discussion:

• Colman asked about the colour change of the door strips for the new exterior doors. Cllr. Jordan said the refurbishment project had made a huge improvement to the toilets and Cllr. Jeans thanked the Project Co-Ordinator for his work on this.

Decision:

• Present white door strips to remain

Action:

• None

96.  Planning

a) Applications for consultation response:

Application No:	PL/2025/09007
Application Type:	Notification of proposed works to trees in a conservation area
Proposal:	T1 Small Apple tree nearest house – Thin crown by 10%. T2 Apple tree – Thin crown by 30% and reduce the long branch tips by 2 metres where needed. T3 Apple tree – Thin crown by 30% and reduce the long branch tips by 2 metres where needed. T4 Small Apple tree growing against the rear fence – Fell.
Site Address:	GIFFEN, CASTLE STREET, MERE, WARMINSTER, BA12 6JF
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000HqdoH

RESOLVED to recommend the above application for approval.  Cllr. Jordan, having declared a personal interest in the above application, abstained from voting.

Application No:	PL/2025/08412 – Full planning permission
Site Location:	Elmsleigh. Pettridge Lane. Mere, Warminster, BA12 6DG
Proposal:	Demolish outbuildings and lean-to, form new vehicular access and erect two storey dwelling
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000HNJL7IAP/pl202508412

RESOLVED to object to the above application for reasons of 1) Highway Safety and 2) Overlooking, Loss of Privacy and Loss of Residential Amenity.  Cllr. Hill, having declared a pecuniary interest in this planning application, left the room whilst the item was considered and took no part in discussion or voting.  Cllr. Rachael Hansford, having declared a personal interest in this planning application, refrained from discussion and abstained from voting.  [In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

b) Does the Town Council wish to ‘”call in” any planning application consultation responses?

RESOLVED to ask Cllr. Jeans to ‘call in’ the planning application PL/2025/08412 if, upon investigation, it seems that the planning officer is minded to recommend approval of the application.

97.  Highways, Rivers, Footpaths, Traffic & Transport

a) To identify jobs for the Parish Steward and MyWiltshire reports.

• Request that Parish Steward fills pothole by kissing gate entrance into FP 51/10 at the bottom of Angel Lane.

98. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

a) For Chair & Vice-Chair to sign lease for Duchy Manor (office & old Children’s Centre)

RESOLVED that Chair & Vice-Chair should sign the lease for Duchy Manor Admin suite.

b) CCTV for Duchy Manor

The Clerk explained that the school had recently installed a CCTV system which is monitored from their office.  The company that installed it have said that they would be happy to install some extra cameras for us on our part of the building with the footage being viewed on the school’s monitoring system.  The Clerk wanted to know if the Council wanted her to make further investigations on the installation and costs.

RESOLVED to provide more details for the next Town Council meeting.

c) Feedback on firework event at Duchy Manor and request for 2026 date

The Clerk reported that the firework event had raised over £12,500 for the school children and that the Friends of Mere School would like to organise the 2026 event for Saturday, 7^th November with the Town Council’s permission.

Decision

• Agreed to grant permission and to congratulate the organisers for their hard work and efforts that has gone into making the evening such a success.

 

d) Residents’ concerns about the management of Kingsmere Open Space  Further information in Clerks Report

Members noted the concerns of the residents but acknowledged  that it was very difficult to keep everyone happy and acknowledged that the work we do sometimes pleases some residents but upsets others and that cost savings and risk mitigation are also factors for consideration.

 

e) To consider requests for Banners to go on the Clock Tower for 2026  Further information in Clerks Report

RESOLVED that the four applicants for advertising banners for the Clock Tower for 2026 be granted permission:

• Michaels Church – Church Event to be held 12^th – 14^th June 2026
• Mere Carnival Committee – 2026 Carnival – 12^th September 2026
• Mere Literary Festival – Date to be confirmed
• Mere Carnival Committee – Xmas Light Switch On & Father Xmas Grotto – 4^th December 2026

99. Finance, Policy & Resources

*a)  Payments (Schedule of payments attached)

Having declared a pecuniary interest in this item, Cllr. Jordan left the room and took no part in discussion or voting.

RESOLVED to authorize the payments as listed in the schedule of payments

 

*b) To note the reconciliations for September & October 2025; the Chairman to sign and verify against the bank statements seen

The Chair confirmed that she had verified that the bank statements accord with the reconciliation for September and October 2025 and had signed the reconciliations accordingly.

 

1. c) Order of priority for next round of S.106 expenditure – are you happy for Project Co-ordinator to work on these three projects: (Please see Project Co-Ordinator’s scoping report requiring decisions) Scoping report attached

• MUGA refurb
• Recreation Ground Play Area
• Calisthenics area adjacent to pétanque

Project Co-Ordinator, Roger Pipe, reported – “Our MUGA is almost double the size of some of the ones we have seen and our MUGA has the potential to be split into two – this and choosing the right surface will allow us to offer the most diverse range of activities.  There is currently £227k section 106 monies remaining. Whilst it may be possible to get up to £20k grant support for the MUGA.”

Cllr. Colman expressed his concern about spending the remainder of the S.106 funds in one hit pointing out that it may be a couple of years before we get any more S.106 funding but the Clerk pointed out that it was likely to take that time to see these projects completed.  Members felt that splitting the MUGA into two was an extremely good idea.  It was agreed that paths for disabled access and trees to provide shade within the Children’s Play Area would be welcomed and the Chair suggested that the size should be extended.  Agreed to prioritise the MUGA and Children’s Play Area and to ask the Project Co-Ordinator to get designs and quotations utilizing the remaining S.106 funds.  Any future work on Calisthenics should only take place following a consultation exercise to ensure that it is wanted and would be used by the community.  Cllr. Hazzard said that the Council was very lucky to have Roger Pipe as Project Co-Ordinator to carry forward these projects.

 

1. d) To adopt recommendations made by Budget Committee at Annual Budget Meeting including staff review proposals (as per Minutes). Minutes and reports attached – NB Some of this information is Private & Confidential.

The Clerk confirmed the precept increase of 3.89% rising by £6.47 from £166.60 to £173.07 per year for a Band D property.  RESOLVED to adopt the recommendations made by the Budget Committee without amendment.  on proposal made by Cllr. Jordan, seconded by Cllr. Hazzard and carried with a unanimous vote.  The Clerk was thanked for providing the spreadsheets and information for consideration.

 

956. e) To approve Precept on Wiltshire Council for 2026/27 – RESOLVED to approve a Precept of £223,956.47 for 2026/27 on proposal made by the Chairman, seconded by Cllr. A. Colman and carried with a unanimous vote. The Clerk was authorised to submit the signed precept form via email to Wiltshire Council.

100. General Items

1. a) Xmas Light competition – Steven Pester and his wife volunteered to carry out the judging and the Chair agreed to present the prizes. Clerk to record the winners in the January meeting Minutes.
2. b) Town of Culture Competition/funding – Further information in Clerks Report – Rachael Hansford said that she had read this information and felt that it looked like a lot of work and said she had forwarded it to someone who had been successful at grant applications to see if she might be interested in taking this forward. Roger Pipe said that there was £60k for towns to work up a bid and it would be great for Mere but it was felt that we should wait until we have got more information before we commit anyone or any group to consider bidding.  Agreed to register an interest with Wiltshire Council at this stage.

101.  Future meetings and events

2026. a) Next Town Council meeting date – Due to Xmas and New Year holidays it was agreed that the next meeting would be held on Monday, 12^th January 2026.
2027. b) South West Wiltshire Area Board meeting to be held on Wednesday, 10^th December at Wilton Community Centre.

 

The Clerk reminded members to book their place direct if they wanted to attend the opening of the Care Home.

 

102.  It was proposed, seconded and RESOLVED “That in view of the confidential nature of the business about to be considered (confidential staffing matters), the press and public are excluded from the Meeting, pursuant to section 1 of the Public Bodies (Admissions to Meetings) Act 1960”. [The Council entered into exempt business (confidential) in order to discuss staffing matters.]

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

Actions Summary

• Clerk to chase up responses to letters sent to multiple authorities regarding safety and environmental concerns at the old nursery site.
• Mere Library “warm spaces” information to be publicized.
• Submit planning consultation responses and request ‘call in’.
• Clerk to submit request to Parish Steward to fill pothole by kissing gate entrance into FP 51/10
• Clerk to submit signed lease to solicitor.
• Clerk to make further investigations on the installation and costs of extra cameras on our part of the building to add to school CCTV system.
• Clerk to write to Friends of Mere School regarding permission for 2026 Firework event and congratulate them for 2025 eevent.
• Clerk to inform organisations regarding advertising banner permissions for 2026.
• Project Co-Ordinator to commence project work on MUGA refurbishment and Recreation Ground Play Area improvements. 
• Clerk to submit Precept request to Wiltshire Council
• Register interest with Wiltshire Council for Town of Culture Competition
• Councillors to attend upcoming meetings and events as appropriate (SWW Area Board meeting).

 

Minutes of meeting approved at Town Council meeting held on Monday, 12^th January 2026

 

Signed …………………………………………………………………………Chair of meeting.

Mere Town Council

Town Clerk – Mrs. L. C. Wood

 

Minutes of a meeting of Mere Town Council held on Monday, 3^rd November 2025 at 7.00 pm in the Andy Young Pavilion, Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW. 

 

Note: Meeting recorded for minute-taking purposes

 

Present:  Councillors Sandra Catley (Chair), Rachael Hansford (Vice-Chair), Debbie Beale, Nick Beale, Aubrey Colman, Philip Coward, Rodney Coward, Sam Dean, Clive Hazzard, Raymond Hill, Glen Ings, George Jeans, John Jordan & Alan Mead.

 

 

16+ members of public.

Public Participation Session

Discussion

Members of the public raised concerns about:

• The revised planning application for the Red House in Pettridge Lane, noting no changes to the plans.
• The old nursery site at Burton and Wiltshire Council’s handling of gypsy and traveller site applications, enforcement notices, and planning conditions as well as safety concerns regarding access to the A303 and environmental risks.
• Issues at the old Beaumont industrial site, including delays to the determination of the planning application due to objections from highways and environmental departments.
• Speeding concerns on Castle Hill Lane.
• Appreciation for Halloween events and community efforts.

Decision

• Noted public concerns and appreciation.
• Agreed to forward concerns about the old nursery site and enforcement to relevant authorities.

Actions

• Council to draft and send letters to National Highways, Wiltshire Highways, Wiltshire Environmental, Wessex Water, emergency services, and the local MP (Andrew Murrison).
• Press to be informed about the safety and environmental issues.
• Request for a site meeting with the MP.
• Include Debbie’s note in correspondence to the MP.

Reports from police representatives

• None

Apologies for absence

• Apologies for absence received from Cllr. Steven Pester

79. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

·         Cllr. Jeans declared an interest in Finance (recipient)

• Hazzard declared an interest in Finance (recipient)
• Rodney Coward declared a personal interest in planning application PL/2025/07929
• Rachael Hansford and Cllr. Raymond Hill declared personal interests in Planning Application PL/2025/08646
• Raymond Hill declared a personal interest in Planning Application PL/2025/06080

80. Minutes

RESOLVED that the minutes of the Town Council meeting held on Monday, 6^th October 2025 [with the amendment that Cllr. Philip Coward was present and Cllr. Rodney Coward was not present] and the Minutes of the Town Council meeting held on Monday, 13^th October 2025 be approved as a correct record of proceedings.

81.  Matters Arising from Public Session

• None

82.  Matters Arising from previous Meetings (not covered by other agenda items)

a) The Old Nursery site off A303 at Burton (Minute Ref: 86a) Further information in Clerks Report

Discussion

• Emphasis on requesting enforcement action on highway safety and environmental issues.
• Discussion on timing and approach for objections regarding the old nursery site.
• Noted that the MP is already aware and involved.

Decision

• Agreed to write letters requesting enforcement based on safety and environmental grounds.

Actions

• Write letters to National Highways, MP, Chief officers and elected members at Wiltshire Council as well as Wessex Water and Duchy of Cornwall.
• Prepare to involve the press if necessary.

 

83.  Reports & Consultations

a) Wiltshire Councillors Report

Discussion

• Cllr. Jeans confirmed that parking for all Blue Badge holders in Wiltshire Council-operated car parks will be free once again, following a vote at the Full Council meeting held on Tuesday, 21^st October.

 

b) Project Co-Ordinator’s Report Report attached

Discussion

• Congratulate TC staff on clearing up following vandalism in the public toilets
• Stone cleaning was carried out under delegated authority and within budget
• Issues with cleaning and maintenance of public toilets.
• Grant received for solar panels on public toilets.

Decision

• Agreed to allocate additional funds for solar panels if needed.

Actions

• Proceed with solar panel installation, choosing the side that avoids planning delays

 

c) Wiltshire Towns Programme Activities update

Discussion

• Halloween event was extremely successful
• Thank you to everyone that helped

Decision

• Agreed to hold another Halloween event next year. (Wookey Hole Witch already booked)
• Chair, Vice-Chair, Clerk & Cllr. Jordan to meet to discuss next event to take place in Wiltshire Towns Programme Activity Programme i.e. Walking Festival, and the appointment of administrator to publicise and manage the event.

 

d) Wiltshire Council Parking Plan engagement sessions Further information in Clerks Report

Decision

• Agreed that councillors would book themselves on sessions in locations and on dates that they are able to attend.

84.  Planning

a) Applications for consultation response:

Application No:	PL/2025/06080
Application Type:	Full planning permission – Amended Plans/Additional Information  **Re-start Application**
Proposal:	Erection of 2 no. new dwellings with associated vehicular entrance, car parking and landscaping
Site Address:	Red House, Pettridge Lane, Mere, Warminster, BA12 6DG
Planning Register:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000FVWCf

 

Discussion

• It was explained that this is a ‘re-start application’ on the basis that the wrong owner of the site had been declared in the original application form. It was confirmed that all the previous comments of objection and/or support that have been submitted will still be taken into consideration.

Decision

• RESOLVED to reiterate the Town Council’s previous objection on the grounds that it is overdevelopment of the site and that the vehicular access is in an unsuitable location and inappropriate.  [In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]  Furthermore, it was RESOLVED to ask Wiltshire Councillor Jeans to call this planning application into committee for consideration if the planning authority is included to recommend approval.
• Hill, having declared a personal interest, refrained from discussion and abstained from voting.

Action

• Submit response to planning authority.
• Request Cllr. Jeans to “call in” application as agreed.

 

Application No:	PL/2025/06960
Application Type:	Removal/variation of conditions
Proposal:	Variation of condition 2 of PL/2022/07937 to replace two approved car parks with single garage and carport
Site Address:	West Swainsford Farm, Woodlands Road, Mere, Warminster, BA12 6JT
Planning Register:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000GGClZ

 

Decision

• RESOLVED to support the above Variation of condition. [In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

Action

• Submit response to planning authority.

 

Application No:	PL/2025/07929
Application Type:	Full planning permission
Proposal:	The construction of an agricultural dirty water above ground store (covered) and an extension to an existing agricultural building to be used for general storage use.
Site Address:	Manor Farm, Mere, BA12 6HR
Planning Register:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000GzDDd

 

Decision:

• RESOLVED to recommend approval of the above planning application. [In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.] Rodney Coward, having declared a personal interest, refrained from discussion and abstained from voting.

Action

• Submit response to planning authority.

 

Application No:	PL/2025/08646
Application Type:	Notification of proposed works to trees in a conservation area
Proposal:	T1 Birch – One third reduction, shaping and target pruning.
Site Address:	THE HURDLES, WATER STREET, MERE, WARMINSTER, BA12 6DZ
Planning Register:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000HXvFR

 

Decision

• RESOLVED to recommend approval of the above application. Rachael Hansford & Raymond Hill, having declared a personal interest in this application, refrained from discussion and abstained from voting.

Action

• Submit response to planning authority.

85.  Highways, Rivers, Footpaths, Traffic & Transport

a) To identify jobs for the Parish Steward (PS) and MyWiltshire reports

Decision – ask Parish Steward to carry out the following

• Cutting back to widen footpath along Castle Street from bus stop to Gillingham Corner. Also cut back bits of hedge that have overgrown causing an obstruction along this route.
• Sweep leaves from any blocked drains, paying particular attention to Downside Close, Castle Street (opposite Bramley Hill), and Queens Road
• Maintenance issues raised, including blocked drains, overgrown hedges, and potholes.
• Reports of muddy footpaths and missing signage.

Action

• Issues to be reported to the parish steward and via “My Wiltshire” app.
• Follow up on missing signage and offer from local craftsman.

86. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

a) Solar panels for public toilets – grant funding, costings and elevation proposals – Cllr. Rachael Hansford

Discussion

• Grant of £2250 received via Mere Chamber of Trade but this leaves us with £500 additional funding to find in order to meet the quotation received of £2750 to do the whole array of panels which would save approx. £600 pa in electricity costs. Installing the panels on the elevation facing the car park would require planning consent as it is in a Conservation Area but there is no difference as to the effectiveness of the panels if they are installed on the other elevation, facing Jeans’s building. (Cllr. Jeans stated that he was not going to vote or speak on this matter but wanted members of the Council to be aware that he was not against the proposal to install the panels facing his building.)

Decision

• Allocate extra funds and proceed with installation.

Actions

• Install panels on the side facing Jeans building to avoid planning delays.

b) To set fee for card payment to use the toilet at night

Discussion

• Fee is currently set at 20p which was the default setting when they installed the machine. It was pointed out that anyone with a Radar Key can still use the disabled toilet free of charge during the night but others would have to use this toilet if they want to access a toilet at night and will have to pay to use it. Proposal to increase night access fee from 20p to 50p or £1.

Decision

• RESOLVED to set fee at £1.

Actions

• Update payment system accordingly.

 

c) Recent issues relating to vandalism and anti-social behaviour.

Discussion

• Consideration of installing external lighting and cameras whether real or dummy.
• GDPR implications of CCTV discussed.
• Clerk relayed information regarding recent vandalism and debit card information which was used to gain entry into the toilets and this, along with other intel gained from members of the public was passed to the police who agreed to reopen & investigate the case.

Decision

• Install external lighting; consideration of real and dummy cameras to be weighed up.

Actions

• Obtain quotes and proceed with lighting installation.

 

d) Summary of actions identified within recent Tree Inspection Report – Report attached

Discussion

• A lot of tree work to be carried out but some are covered by a Tree Preservation Order and some are in a Conservation Area so any proposed works will require prior consent from the planning authority and there is the added complication that the volume of work may trigger a requirement for Forestry Commission approval.

Decision

• Clerk to proceed with seeking approval where necessary and obtaining quotations for tree surgery work required.

Action

• Apply for TPO consent, Conservation Area Consent, consider whether Forestry Commission approval required.
• Obtain quotations from Tree Surgeons.

87. Finance, Policy & Resources

*a) Payments – To review and authorise schedule of payments (Schedule of payments attached)

Discussion

• Reviewed and authorised scheduled payments, including additional Halloween expenses and hedge cutting.
• Discussed cost of contested election.

Decision

• Payments approved.

Action

• Submit payments

 

b) To note the reconciliations for August 2025; the Chairman to sign and verify against the bank statements seen

Vice-Chair confirmed that she had verified that the bank statements accord with the reconciliation for August 2025 and had signed the reconciliation accordingly.

c) To consider and approve Budget Expenditure Report for Quarter ending 30.9.25 Report attached

Discussion

• The Clerk pointed out that the Budget/Expenditure Report for the quarter ending 30.9.25 revealed a shortfall of £20,629 but stated that this wasn’t really surprising since the Town Council had vired funds to the pubic toilet refurbishment project that hadn’t been allocated.

Decision

• Noted

Action

• None

d) To consider and adopt IT Policy for Mere Town Council (Draft attached)

Discussion

• Draft IT policy reviewed.

Decision

• Policy adopted.

Actions

• Implement policy as agreed.

 

e) Electricity contract for Clock Tower Further information in Clerks Report

Discussion

• Issues with unmetered supply and high tariffs.

Decision

• Seek new supply and meter installation.

Actions

• Request quotes and proceed as feasible.

88. General Items

Briefing Notes

Briefing Note No. 25-08 Gypsies & Travellers DPD – Update and Call for Sites Briefing Note attached

• Noted

89.  Future meetings and events

• LHFIG meeting – 26^th November 2025 2.00 pm at The Nadder Centre, Tisbury
• Remembrance Day Parade – Sunday 9^th November
• Budget Meeting – Wednesday, 19^th November

90.  Future agenda items

• None

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

 

Meeting closed at 8.30 pm

 

 

Actions Summary

• Draft and send letters to National Highways, MP, Chief Officers and elected members at Wiltshire Council as well as Wessex Water and Duchy of Cornwall regarding safety and environmental concerns at the old nursery site.
• Inform the press about the safety and environmental issues at the old nursery site.
• Request a site meeting with the MP to discuss local concerns.
• Public Toilets – Proceed with solar panel installation, choosing the side that avoids planning delays
• Update the toilet payment system to set the night access fee at £1.
• Obtain quotes and install external lighting at public toilets to deter vandalism; consider dummy cameras as an additional deterrent.
• Wiltshire Towns Programme – Chair, Vice-Chair, Clerk & Cllr. Jordan to meet to discuss next event to take place in Wiltshire Towns Programme Activity Programme i.e. Walking Festival
• Planning – Submit consultation submissions to planning authority and ask Cllr. Jeans to “call in” applications as agreed, ensuring committee scrutiny.
• Parish Steward & MyWilts reports – issues raised during the meeting to be reported to the parish steward and/or MyWiltshire app.
• Follow up on missing signage and coordinate with the local craftsman regarding a replacement.
• Trees – Apply for TPO Consent, Conservation Area Consent, consider whether Forestry Commission approval required.  Obtain quotations from Tree Surgeons.
• Implement the adopted IT policy for the council.
• Request quotes for a new electricity supply and meter for the clock tower and proceed as feasible.
• Councillors to attend upcoming meetings and events as appropriate (LHFIG meeting, Remembrance Day, budget meeting).