Mere Town Council

Town Clerk – Mrs. L. C. Wood

Minutes of a meeting of Mere Town Council held on Monday, 13^th April 2026 at 7.00 pm in the Andy Young Pavilion, Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW.

Note: Meeting recorded for minute-taking purposes

Present: Councillors Rachael Hansford (Vice-Chair), Aubrey Colman, Philip Coward, Rodney Coward, Sam Dean, Clive Hazzard, Raymond Hill, George Jeans & John Jordan.

8 members of public.

In the absence of Cllr. Sandra Catley, the Vice-Chair, Cllr. Rachael Hansford in the Chair.

 

Public Participation Session (15 minutes)

Water supply for allotments at Jack Paul Close:

Residents/allotment holders objected to removal of a standpipe/tap and replacement with a water tank. They argued: (i) tenants are willing to pay the full water cost; (ii) water butts are unreliable in dry summers; (iii) a tap supports inclusivity (older/less able users) and usability (tank requires lifting from above); (iv) lack of prior notification/consultation was a significant concern. They requested the tap be reinstated quickly due to the planting season. Additional speakers reinforced concerns about no notification, questioned how the tap removal had been agreed previously without consulting plot holders.

Planning application for Elmsleigh, Pettridge Lane

Applicant/representative outlined revised plans designed by an architect, with attention to neighbour impact and guidance from councils. They referenced historic land given for safer pedestrian access and proposed adjusting driveway/access in consultation with highways, stating highways had no objection.

Carnival update:

Organisers reported progress, including replacement of a resigning treasurer, bank account signatories updated, and a £2,000 donation from Castle Grove. A bingo fundraiser was planned, with a committee meeting scheduled and new volunteers expected.

146. Apologies for Absence

Apologies received from Debbie Beale, Nick Beale, Sandra Catley and Glen Ings.

Decision: Apologies were accepted.

147. Declarations of Interest

• Clive Hazzard & George Jeans declared a pecuniary interest in Minute No. 156a) Finance, Payments
• George Jeans declared a personal interest in Minute No. 155b) LEVI (chargers in Salisbury Street Car Park.
• Rachael Hansford declared a personal interest in the planning application PL/2026/01352 for Elmsleigh
• Hill declared a pecuniary interest in the planning application PL/2026/01352 for Elmsleigh
• Jordan declared a pecuniary interest in Minute No. 150

 

148. Minutes of the Previous Meeting

RESOLVED: That the minutes of the meeting held on 2nd March 2026 be approved and signed as a correct record of proceedings.

 

 

149. Co-Option to fill Casual Vacancy (personal statements attached) & for new councillor (if present) to sign Declaration of Acceptance of Office.

Two applicants were considered: Steve Porter and Linden Stone.  Steve Porter was present at the meeting and introduced himself but members had received a personal statement from each candidate prior to the meeting.  With no other nominations having been received members voted by secret ballot in accordance with the Town Council’s standing orders.

RESOLVED to appoint Steve Porter following a majority vote.

NB  Steve Porter had to leave the meeting but said he would complete his Declaration of Acceptance of Office before the next meeting.

 

150. Allotment water supply at Jack Paul Close – please see report attached. [Agenda item 10a) brought forward]

 

Concerns raised: Potential cost implications and environmental considerations, plus fairness/precedent for other allotment sites if one site is allowed a different arrangement.

Benefits argued: Improved accessibility—reduces the need to carry heavy water (important for older plot holders or those with back problems).

How costs could be handled: Use the existing meter readings and divide charges among allotment holders, provided they agree to pay. Responsibility for deciding/overseeing payment arrangements delegated to  Chair, Vice-Chair and Clerk.

Additional note: A separate issue was mentioned about an unauthorised replacement/repair of a case/structure; members noted it had not been approved in advance, though it was not treated as a major issue.

Behavioural impact: Charging for water might encourage less-active plot holders to work their plots more or consider giving them up to someone who will use them.

 

RESOLVED to reinstate the standpipe as soon as possible.

151. Matters Arising from previous Meetings (not covered by other agenda items)

 

1. a) Report on meeting held between Town Council representatives and National Highways representatives regarding drainage works for A303: Rodney Coward confirmed that he and the Chair had met with representatives from National Highways:

Current problems identified: A roadside ditch has not been cleaned for a long time and is now blocked; a large pipe/culvert under the road is silted/blocked, preventing proper drainage and causing water to run onto the carriageway.

North-side complication: Runoff is directed into a soakaway that does not soak away; it fills quickly (around 10 minutes) and backs water up onto the road.

Historic/local knowledge: A previously existing garden/drainage arrangement appears to have been altered/removed; a 6-inch drain pipe under the road was discovered and is believed to have been an older drain serving that area.

Proposed solution: National Highways agreed a likely need for an additional/updated culvert under the road on the north side to improve drainage.

Timing and priority: Work was described as hoped to be completed within the next 12 months and treated as a priority, reportedly influenced by recent fatalities at the location.

Immediate actions observed: Contractors were already on site clearing the ditch, with expectation of further clearance/excavation to restore capacity.

 

152. Reports & Consultations

 

1. a) Wiltshire Councillors Report

Key points raised

Fire and Rescue consultation: The proposed closure of the local fire station is highlighted as the most pressing issue; Cllr. Jeans encouraged residents to engage with the consultation because local response capacity could be affected.

Roads/highways priorities: Roads are described as a major recurring concern (though currently secondary to fire services). Discussion references work proposals and how funding/repair priorities may be applied to key junctions/crossroads and less-used roads.

Road mapping update: A Southwest Roads/transport-related map/report is expected to be available electronically before late June, with communication to follow so people can review impacts in their area.

Community/local support: The SWW Area Board has set up a Dementia Friendly Group with Castle Lodge Care Home providing strong backing.

Energy/solar PV: A brief note references SSEN and PV panels, with a suggestion that the council consider making an effort to install solar panels.

 

 

*b) Project Co-Ordinator’s Report (attached)

The Council’s Project Co-ordinator, Roger Pipe, was at the meeting and explained the consultation and scoping work progress on refurbishment proposals for the play area in the Recreation Ground and the MUGA. The scope of what can be delivered is primarily determined by budget: the committee previously committed all Section 106 funds, about £100,000 for each project.  To understand what is achievable within budget, Roger asked four companies (two for the MUGA, two for the recreation ground/playground) to propose ideas and options on a pro bono basis. At this meeting, only a playground option was available to view (displayed on the window), showing a central proposal with side options for equipment. Members are invited to review the displayed proposal and leave comments (via post-its) or contact Roger with feedback.

Procurement approach: while it was previously assumed the project would need to go on Contract Finder (national tender), advice indicates this is not required; procurement rules can be followed by seeking tenders from selected companies instead.

Roger expects to return at the next/main meeting with a consultation summary, options available, and recommendations on procurement.

 

Questions & Feedback Raised

Engagement with young people/parents: A member asked whether the plans would be taken to schools, youth clubs, and young mums’ groups to get opinions (noting councillors may not be the best proxy for children’s preferences). Roger said he had spoken individually with groups such as childminders and toddler groups and planned to take it to the town meeting the following week. Also received 75 responses to an online survey questionnaire.

Staying within budget: Clarification was sought on whether selecting between options would affect cost. Roger confirmed the playground proposal options would still be within budget, and the MUGA companies have also been asked to design within budget.

Sports club input: A question was raised about contacting football/sporting organisations. Roger said he emailed the football club but received no response despite trying a couple of times.

Learning from past installations: A member suggested reviewing how popular and well-used previous playground equipment has been (e.g., Walnut Tree and Castle Hill Lane) to inform choices; an example was given of a wooden structure that proved very popular.

 

1. c) Proposed fire station closures:

• Report on public meetings, meeting with MP and meeting with Union reps.
• Report on working group meeting and future community engagement

Recent Developments

Official Support: The Town Council formally endorsed the working group strategy last month and approved funding of up to £1,000 to help with public consultation and engagement.

MP Involvement: Dr Andrew Murrison raised the issue during Prime Minister’s Questions (PMQs) on 11 March.

Government Action: The Prime Minister committed to an urgent ministerial meeting to discuss a rescue plan for the 8 at-risk stations.

New Stakeholders: National Highways and the National Trust are now engaged, ensuring the impact on major infrastructure (like the A303) and heritage sites is considered.

Key Meetings & Logistics

Fact-Finding: Council Chair Sandra Catley, Cllr Philip Coward, and the Chief Fire Officer met to pinpoint the exact funding gap needed to prevent closure.

Public Voice: Two public meetings were held on 4 and 5 March to gather community feedback.

Local Unity: Communication is active between Mere and neighbouring parish councils to create a united front.

 

Way forward:  Encourage everyone to complete the questionnaire.  Use the funding to print and deliver flyer to all households in Mere with QR code to questionnaire – Delegate to Chair, Vice-Chair and Cllr. Jeans to organise this..

 

 

1. d) Report on Great British Spring Clean – Litter Pick event held 29^th March

Cllr Jordan reported that a small group undertook the litter-pick in cold and windy conditions. Thanks were recorded to Sonya (office) for publicity and organising the event to Cllr. Jordan for co-ordinating the event and to Ideverde for providing equipment. Members noted concerns about an additional litter-pick group being scheduled by Wiltshire Council shortly beforehand, causing duplication.

 

1. e) Report on Community Safety Event held on Friday, 13 March – deferred due to absence of Cllr. Catley

 

1. f) Report on visit to Warminster CCTV control room – deferred due to absence of Cllr. Catley

 

*g) Planning Committee Reforms: statutory consultation on draft regulations and guidance (see information in Clerks Report)

Members discussed the consultation document circulated in advance. Concerns were raised that proposals could reduce local democratic oversight by increasing delegation to officers and limiting local planning committee involvement. A contrary view was expressed that strategic determination could reduce delays for larger developments.

Resolved: To submit a Town Council response to the consultation supporting the retention of local planning committees (alongside any strategic planning arrangements).

 

153. Planning
154. a) Applications for consultation response:

Cllr. John Jordan in The Chair

Application No:	PL/2026/01352
Application Type:	Full planning permission
Proposal:	Demolish outbuildings and lean-to, form new vehicular access and erect two storey dwelling
Site Address:	Elmsleigh, Pettridge Lane, Mere, Warminster, BA12 6DG
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000JsQKL

The Council considered the application and noted the Council’s previous objection to a similar proposal, including concerns about highway safety (additional vehicular crossings over a narrow footway) and overlooking/loss of residential amenity. Members noted that aspects of the design appeared amended and that highways comments were similar to the previous submission.

RESOLVED: To support/raise no objection to the application.  Cllr. Hill, having declared a pecuniary interest, left the building whilst this application was considered.  Cllr. Rachael Hansford, having declared a personal interest in the above application, refrained from discussion and voting on this application. [In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

 

Application No:	PL/2026/01587
Application Type:	Notification of proposed works to trees in a conservation area
Proposal:	T1 – Beech tree – reduce branches overhanging roof to give a clearnace of 1m-2m T2 – Variegated Holly tree – reduce height to 2m T3 – Liquid Amber tree – reduce over extended limbs by 1m T4 – Sumac tree – remove lower limb T5 – Cedar tree (dead) – fell T6 – Mulberrry tree – reduce crown by 1m-2m to rebalance T7 – Cut Leaf Beech tree – reduce branches overhanging roof to give clearance of 1m-2m T8 – Horse Chestnut tree – reduce branches growing into Cut Leaf Beech tree by 2m T9 – Unspecified tree – fell T10 – Judas tree – remove deadwood and damaged branches
Site Address:	THE OLD RECTORY, CHURCH STREET, MERE, WARMINSTER, BA12 6DS
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000K5NID

Members considered the proposed tree works (including removal of one dead tree and crown reductions/limb removals). No objections were raised.

RESOLVED: To support the application.

 

Application No:	PL/2026/01781
Application Type:	Full planning permission
Proposal:	Convert barn to single dwelling and workshop.
Site Address:	Land at Burton, Mere, Warminster, Wiltshire BA12 6BR
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000KIUKH

 

Members noted the existing Class Q approval for conversion to three dwellings and discussed the merits of a single dwelling with a workshop, including the practicality of enforcing any planning conditions. Members considered that one dwelling plus workshop could be preferable to three dwellings in terms of activity and associated impacts.

RESOLVED: To support the proposal subject to conditions/restrictions including (as discussed): workshop use restricted to repair/restoration of classic cars by the occupier; maximum six vehicles stored/worked on at any time; no external storage of vehicles/parts (other than operator’s private vehicles and customers’ drop-off/collection); workshop insulation to limit noise; no paint spraying; foul/surface water drainage details to be agreed; access road improvements as per Class Q approval.   [In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

 

*b) New streets and numbering application for Beaumont Business Park, Mere.  (Please see Clerks Report and Form A attached)

Members agreed to submit four suggested street names with a consistent theme relating to the site history:

Beaumont Road, Gallery Avenue, Chimney Road & Metalworkers Way.  Beaumont Road and Gallery Avenue being preferred choices for the 2 new streets.  Members also stressed the importance of any housing facing Woodlands Road should be named/addressed as Woodlands Road as the previous development on the old Hill Brush Factory site has named the houses on Woodlands Road something else and this has caused considerable confusion for delivery drivers etc.

 

1. c) Notice of TPO for Walnut Tree in Manor Road

Members noted that the Tree Preservation Order process had been initiated and that notice had been served; no further action was required by the Council at this stage.

 

154. Highways, Rivers, Footpaths, Traffic & Transport

 

1. a) To identify jobs for the Parish Steward and MyWiltshire reports.

Members identified potential tasks, including scraping back encroaching grass along the tarmac path at The Meads to widen the path for pedestrians.

A loose utility cover was reported outside Hathways on Water Street; it was noted this should be reported via MyWiltshire and/or to the Parish Steward when next available.

Members discussed adding a clear link from the Town Council website to the MyWiltshire reporting page to encourage residents to report issues directly.

 

b)Report on LHFIG meeting held on 11^th March 2026 – deferred due to the absence of Cllr. Sandra Catley.

 

155. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

*b) Report on LEVI [Local Electric Vehicle Infrastructure] project meeting (Notes on Community Engagement meeting held on 3.3.26 and copy of Wiltshire Council’s presentation attached).

The Council received an update on discussions regarding EV charging provision. Members noted that preparatory work already completed (including agreement in principle relating to the parking space adjacent to the public toilets) placed the Council in a strong position. It was reported that a nearby substation is located behind the public toilets.

Members noted the scheme had gone out to tender (timing not confirmed) and that a further update is awaited. It was reported that the Council would not need to fund the installation (details to be confirmed).

 

1. c) Would the Town Council approve the Carnival funfair on the same basis as last year as a limited presence in Salisbury Street Car Park for the Saturday 19^th September (with Friday, 18^th September to set up)?

Proposal: To approve a small funfair in Salisbury Street car park on the same basis as agreed the previous year, with set-up on Friday 18th and operation on Saturday 19th September.

Conditions discussed: Liaison with the local doctors’ surgery to ensure there are no clashes with clinical units/events; confirmation of suitable surface protection/indemnity arrangements for car park surfacing vs heavy equipment (e.g., use of plates/mats) given the car park condition.

Resolved: Approved, subject to the above conditions and the submitted plan.

 

 

1. d) Digital Information Board outside public toilets.

The Council discussed installing a vandal-resistant, weatherproof digital information screen outside the public toilets to replace outdated static maps and provide community information (including for businesses, community groups, and Council information). A screen size in the range 32–40 inches was discussed, with content updates possible via USB and/or remotely (depending on specification/cost).

Resolved: To investigate further and obtain firm quotations and examples for consideration.

 

 

1. e) Public Toilets – Grant award for accessible flooring improvements in the disabled toilets.

The Council noted that a grant of £3,000 had been awarded by the Mere Lecture Hall Trust to replace the disabled toilet flooring. Quotations are being refreshed/confirmed. It was noted there is a possibility the toilet pan may need replacing if damaged during works, which could require a small additional budget approval.  Cllr. Rachael Hansford was thanked for applying for the grant.

Action: Bring final quotations and any additional funding request back to Council for decision.

 

156. Finance, Policy & Resources

 

*a) Payments –  The Council reviewed and authorised scheduled payments.  Having declared a pecuniary interest in this item, Cllr. Jeans & Cllr. Hazzards left the building whilst this matter was discussed.

 

 

1. b) To note the reconciliations for January & February 2026; The Clerk confirmed that the Chair had signed and verified these bank reconciliations against the bank statements.

 

*c) SSEN Communities Fund (see guidance for funding applications attached) [NB I have signed up to webinar 21.4.26]

 

The Council noted a forthcoming webinar relating to the SSEN funding stream. It was reported that the purpose was to investigate costs and options for solar panels on the Duchy Manor building offices and foyer with flat roof. Members noted that a prior written grant application exists and may be reused/adapted. Battery storage options were also mentioned for consideration.

Action: Attend the webinar and report back with costs/options and eligibility information.

 

1. d) IT provision & website updates

The Council received a written/verbal update that the broadband router had been upgraded; three new PCs with monitors/keyboards had been installed and set up with Microsoft 365 Business Premium; and a new domain had been registered and set up: meretowncouncil.gov.uk. Members noted the new machines had been set up at the end of the previous week and data transfer would follow, with the website work to be undertaken as a second phase.

 

 

157. General Items

*a) Are you interested in hosting StarFest 2027? (see Clerks Report)

The Council discussed whether to express interest in hosting StarFest 2027. Members noted the value as a community and PR opportunity, with potential involvement from the local school.

Resolved: To contact the school to explore participation and suitability, and to progress an expression of interest as appropriate.

 

1. b) Gigabit Voucher Scheme – Cllr. Jeans

The Council received an update on local fibre broadband provision and the gigabit voucher scheme. Members discussed apparent constraints where a commercial provider has already indicated provision, which may prevent voucher use. Various avenues were proposed to identify the relevant commercial provider and to escalate enquiries (including approaches via Wiltshire Council, Openreach/BT contacts, Wessex, and the local MP).

Actions: (1) Seek clarification from the relevant government scheme contact (“BDUK” referenced) on the named commercial provider; (2) Cllr. Philip Coward to liaise with Wessex Internet regarding what they know and potential next steps; (3) Consider writing to the local MP to request support/escalation; (4) Explore whether Openreach/BT can confirm the intended provider for the area.

 

1. c) Briefing Notes:

Briefing Note 26-02 Revamp Your Tank

Members discussed a briefing note about septic tank upgrade grants to improve river water quality (River Avon catchment referenced). The Council understood the role for councillors is to raise awareness to residents (details to be confirmed).

 

Briefing Note 26-03 Service Devolution & Asset Transfer Policy – revision

Members discussed policy changes and the implications of service transfers without building asset transfer (public toilets referenced). The consultation deadline had been extended to 1 May. Members agreed it would be beneficial to respond, noting Council investment into the public toilets and requesting a review of the approach to transferring building assets.

 

158. Future meetings and events
159. a) Annual Town Meeting – Wednesday, 22^nd April 2026 – members were asked to help publicise the meeting using printed agendas/posters.

 

*b) Cranborne Chase National Landscape – Annual Planning & Landscape Forum 2026 to be held on 1^st June 2026 9.30 – 16.00 at New Remembrance Hall, Charlton SP7 0PL (tickets £48); Whilst no members wanted to attend this event, Cllr. Jordan volunteered to act as a local parish contact/representative and seek benefits/support for the town, while aiming to avoid unnecessary attendance at large meetings.

 

*c) WALC/Wiltshire Council & Police & Crime Commissioner collaboration Road Safety Seminar at County Hall, Trowbridge on Friday, May 15^th between 13.30 and 16.00 – no members able to attend.

 

159. Future agenda items

Requests were made for updates on: (a) Fives Court and the status of a revised planning application; and (b) The Old Nursery Field at Burton and anticipated planning application with associated highways impact assessment work. It was reported there is no legal time limit for submitting the application; a further multi-agency meeting may be planned.

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

*Further information on these items enclosed/attached

The Chair closed the meeting at 9.05 pm

Action Schedule

Minute Ref:	Action	By whom
150	Reinstate standpipe to Jack Paul Close allotment site	Clerk
150	Agree method for payment arrangements for water	Chair, Vice-Chair & Clerk
152c)	Re:  Fire Station Review – print and arrange delivery of flyers to all households in Mere with QR code to consultation questionnaire	Chair, Vice-Chair & Cllr. Jeans
152g)	Planning Committee Reforms: Submit Town Council response supporting retention of local planning committees	Clerk
153a)	Planning Applications:  Submit consultation responses on Planning Register	Clerk
153b)	New Streets & Numbering for Beaumont Business Park – submit suggested street names	Clerk
154	Submit jobs to Parish Steward.  Add link on TC website to the MyWiltshire reporting page	Clerk
155c)	Carnival Funfair – liaise with doctors surgery , obtain confirmation of suitable surface protection/indemnity	Clerk
155d)	Digital Information Board – Investigate examples and obtain quotations	Vice-Chair
155e)	Public toilets – flooring improvements.  Refresh & confirm quotations and initiate works.	Vice-Chair, Project co-ordinator & Clerk
156a)	Submit payments to suppliers	Clerk/RFO
156c)	SSEN Communities Fund – investigate costs of solar panels on Duchy Manor building, attend seminar and report back	Clerk/RFO
157a)	StarFest 2027 – contact school and express interest.	Vice-Chair
157b)	Gigabit Voucher Scheme – seek clarification on named commercial provider, liaise with Wessex Internet, write to local MP, seek info from BT Openreach.	Cllr. Jeans, Cllr. P. Coward & Clerk
157c)	Briefing Note 26-03 – respond	Clerk

Signed: ……………………………………………. (Chair) Date: …………………………………………….

 

 

 

 

 

MERE PEACE MEMORIAL SPORTS AND RECREATION GROUND

Registered Charity No. 1093497

 

For Trustees to consider the following:

 

Lease of Mere Youth Building to Seeds4Success

Final documentation received

Following closure of the Council meeting, the Chair opened the Trustees meeting for the Mere Peace Memorial Sports and Recreation Ground.

• The Council noted that the lease is finalised and ready for signature by the Chair and Vice-Chair.
• Resolved: That the Chair and Vice-Chair are authorised to sign the lease.

 

 

 

 

 

 

 

 

 

 

 

 

 

Mere Town Council

Town Clerk – Mrs. L. C. Wood

Minutes of a meeting of Mere Town Council held on Monday, 2^nd March 2026 at 7.00 pm in the Andy Young Pavilion, Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW. 

Note: Meeting recorded for minute-taking purposes

Present: Councillors Sandra Catley (Chair), Rachael Hansford (Vice-Chair), Aubrey Colman, Philip Coward, Rodney Coward, Sam Dean, Clive Hazzard, Raymond Hill, Glen Ings, George Jeans & John Jordan.

4 members of public.

 

Public Participation Session (15 minutes)

 

Proposed Closure of Mere Fire Station

A member of the public expressed serious concern regarding the potential closure of the fire station in Mere. The speaker highlighted the importance of local emergency response times, noting that delays of 10 minutes or more from neighbouring stations could have critical consequences for life, property, and fire spread.
The Chair noted the concerns raised and explained that the matter would be discussed tonight Agenda Item 7 (Proposed Fire Station Closures).

 

Volunteer work

Cllr. Ings asked for thanks to be minuted to Jack Coate-Hector for the work that he does in cutting back grass and sweeping up leaves on the grass area at the bottom of Castle Hill Crescent.

130. Police Report (February 2026)

The Council received a written report from Wiltshire Police covering February 2026.

The report outlined:

• Increase in reported shoplifting in Mere
• 3 incidents of antisocial behaviour
• 2 burglaries (under investigation)
• 3 reported assaults (no wider public risk identified)
• 7 thefts (including shoplifting and thefts from motor vehicles linked to burglaries)
• 2 public order offences
• 1 dangerous dog concern
• 7 road traffic incidents
• Focused patrols at Mere School & Town Centre during weeks 16^th & 23^rd Feb
• Retail crime, youth ASB, and rural crime identified as current priorities

131. Apologies for Absence

Apologies for absence were received from Cllrs Debbie Beale, Nick Beale & Steven Pester.

Decision
Apologies were accepted.

132. Declarations of Interest

• Cllr Hill declared a non-pecuniary interest in Minute Ref: 145

133. Minutes of the Previous Meeting

To approve the Minutes of the Town Council Meeting held on 2 February 2026:  An amendment was noted to record that Cllr Debbie Beale had attended and had declared an interest in relation to the Old Nursery Site.

Decision
Resolved: With this amendment, the Minutes of 2 February 2026 were approved as a correct record (proposed Cllr Hansford; seconded Cllr Colman; carried unanimously).

134. Matters Arising from the public session

Matters relating to the fire service would be considered under Agenda Item 7.

 

135. Matters Arising from previous Meetings (not covered by other agenda items)
136. a) The Old Nursery site of A303 at Burton (Minute Ref: 120) – current issues relating to fly tipping & dogs not kept under proper control

The Chair said that she had met with Sgt. Lyndsey Smith who has been investigating the dog issue which has been passed on to the dog warden for further review.  Wiltshire Council is responsible for dealing with fly tipping and they are aware of reports in the area and will take proactive action against offenders.  Therefore, any further incidents should be reported directly to Wiltshire Council.  The Clerk reinforced the importance of reporting fly tipping to Wiltshire Council and if possible, back up the report with a photograph.

 

1. b) Town of Culture Programme (Minute Ref: 100b) – report on meeting held to explore interest in making an application.

Cllr. Rachael Hansford said that a group of interested people had met to discuss this but agreed that with the fire station consultation underway at the moment there were insufficient time resources and people resources this year but would watch, with interest, how others get on this year with a view to doing it another year.

 

136. Reports & Consultations
137. a) Wiltshire Councillors Report

• The planning inspectors have rejected Wiltshire Council’s draft Local Plan after nearly a decade of work.
• Inspectors examining the plan raised significant concerns about its soundness, presenting the council with two options: withdraw the plan or continue knowing it is likely to be found unsound. Jeans confirmed that this will be a decision for the Full Council to make.
• Wiltshire Council opted to go for the maximum increase allowed by government before referendum i.e. 4.99%. This provides for a 2.99% general tax increase, plus a 2% Adult Social Care levy.
• Three weekly waste collection although they will be introducing weekly food waste collections in 2027
• There are also plans to increase charges for parking on Sundays, with a consultation set to take place soon
• PEAS (Parish Emergency Assistance Scheme) – there is going to be a consultation on whether or not this scheme will end.
• The new care Home has made a financial contribution towards pedestrian highway improvements on the Gillingham Corner and it looks as though this work will be going ahead.
• P. Coward asked about the co-ordination of planned highway resurfacing works and the utility companies that work on the highways.

 

1. b) Project Co-Ordinator’s Report – Report attached

Report noted.

 

1. c) Proposed fire station closures –

 

1. i) Report on Working Group meeting attached and DRAFT Strategy Document attached.

The Council considered documentation prepared by the Fire Station Working Group, including meeting notes and a draft engagement strategy.

Discussion
Members reviewed the strategy document aimed at responding factually and constructively to proposals to consult on closure of eight stations, including Mere.

Decision
Resolved: The Council formally endorsed the Working Group Strategy (unanimous).

 

1. ii) Funding for Consultation and Engagement

Discussion
The Council considered a request for funding to support consultation activity, publicity, printing, and public meetings.

Decision
Resolved: Approval of expenditure of up to £1,000 to support consultation and engagement activity (proposed Cllr Colman; seconded Cllr P. Coward; carried).

 

iii) MP Engagement

Discussion
The Chairman reported attending meetings at County Hall and Fire Headquarters. It was noted that attendance by elected representatives at earlier meetings had been limited. The Chairman proposed formally seeking a meeting involving the local MP and the Chief Fire Officer.

Decision
Resolved: The Chairman was authorised to seek a meeting between the MP, the Chief Fire Officer, and the Chairman.

 

1. iv) Public Meetings

Members were reminded of scheduled public meetings being convened by the Fire Authority and held in The Lecture Hall.   (Wednesday, 4^th March 6–8 pm and Thursday, 5^th March 10:30–12:30).  The Chair encouraged all councillors to attend the meetings.

Decision
Noted.

137. Planning
138. a) Applications for consultation response:

 

Application No:	PL/2026/01254
Application Type:	Notification of proposed works to trees in a conservation area
Proposal:	T1 – Eucalyptus tree – reduce by 4m and re-shape the crown
Site Address:	LITTLE SHOTLEY, ANGEL LANE, MERE, WARMINSTER, BA12 6DH
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000JnIC9

 

Decision
Resolved: To approve the proposed tree works.

 

1. b) Emergency Item – Protection for Walnut Tree in Manor Road

Discussion
A request had been received to consider seeking protection for a walnut tree at the former Southill Vets site. Members noted uncertainty regarding ownership and exact siting.

Decision
Resolved: The matter to be placed on the next agenda pending clarification of location and status.

 

10. c) National Planning Policy Framework – Government Consultation closes 10.3.26 – Further information in Clerks Report

The Council considered whether to respond to consultation proposals, including reference to guidance from Campaign to Protect Rural England.

Discussion
Members discussed implications for development control and greenfield land. It was noted that CPRE guidance had previously been effective in planning representations.

Decision
Resolved: The Council will submit a response to the NPPF consultation, drawing upon CPRE guidance (proposed Cllr Jordan, seconded Cllr Ings; carried).

 

138. Highways, Rivers, Footpaths, Traffic & Transport

 

1. a) To identify jobs for the Parish Steward and MyWiltshire reports-

Discussion
Members noted continued focus on pothole repairs. It was reiterated that potholes must be reported via the MyWiltshire App to be addressed.

 

1. b) Invitation to join Wiltshire’s Bus Enhanced Partnership – Further information in Clerks Report

Discussion

No Councillors were available to attend the Partnership meeting.

 

1. c) Questions from Senior Traffic Engineer regarding LHFIG requests submitted – Further information in Clerks Report

 

Disabled Parking Bay – Town Centre

Discussion
Following prior discussions, Members reaffirmed preference for a disabled parking bay outside The George Inn. Proposed hours: Blue Badge holders only, 3-hour limit, no return within 3 hours, Monday–Saturday 9am–6pm.

Decision
Resolved: To proceed with the location outside The George Inn and accept officer-recommended hours (proposed Cllr Jordan; seconded Cllr Ings; carried).

 

White Road / Hazards Hill Parking Restrictions

Discussion
Members expressed concern that revised proposals did not reflect earlier agreed arrangements for three parking spaces outside the three cottages on Hazzards Hill.

Decision
Resolved: To request amendment to provide three designated parking spaces as originally agreed and proceed to Traffic Regulation Order consultation (proposed Cllr Jordan; seconded Cllr Ings; carried).

 

Double Yellow Lines – Lecture Hall

Discussion
Options considered included retention, amendment, or conversion to loading bay. Concerns were raised regarding traffic flow and pedestrian safety.

Decision
Resolved: To retain double yellow lines but amend Traffic Regulation Order wording to improve enforceability and operational clarity (proposed Cllr Ings; seconded Cllr Hazzard; carried).

139. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

 

1. a) Utilities & Fire RA for Duchy Manor Admin Suite – update following report with Headteacher of Mere School

Discussion

The Clerk reported on a meeting with the Head of Mere School regarding utilities for the admin suite and possible installation of solar panels and the need to ensure adequate arrangements for the administrative suite. A recent Fire Risk Assessment identified the requirement for 30-minute fire doors along the corridor (excluding toilets). Costs and potential suppliers will be investigated. Members also discussed arranging fire extinguisher training for all building users.

Decision

The Clerk will obtain further information on:

• Costs and requirements for fire doors.
• Fire extinguisher training arrangements.

Resolution: Noted.

 

1. b) CCTV for Duchy Manor Admin Suite – quotation received

The Council considered a quotation from Partnership Security for CCTV installation linked to the school’s monitoring system.

Discussion
Proposal for four cameras on the main building covering the MUGA, front entrance, and rear areas.
Cost: £2,345 + VAT.
Members considered future improvements to the MUGA and safeguarding implications.  Members noted that integration with the school’s system would allow monitoring without the Council needing to manage data protection responsibilities independently.

Decision
Resolved: To approve installation of four CCTV cameras at a cost of £2,345 + VAT (proposed Cllr Hazzard; seconded Cllr Jordan; carried unanimously).

 

1. c) Thoughts on uses for old Croquet Club in Steep Street

Discussion

Members considered potential uses for the former Croquet Club site on Castle Street.

Suggestions included:

1. Relocation of youth groups (such as Cubs and Scouts)
2. A community repair shed
3. A small community facility

It was noted that the site currently lacks electricity and drainage, though an electricity pole is located nearby. A neighbouring resident has also offered a dismantled structure that could potentially be reused.

Decision

Members agreed that the Clerk should explore the feasibility and cost of providing electricity, water, foul drainage, planning permission and insurance to the site before further proposals are considered.

 

140. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

Discussion

Members reviewed the schedule of payments for approval.

Decision

Payments were proposed and approved.

 

*b) To note the reconciliations for January 2026; the Chairman to sign and verify against the bank statements seen

Discussion

The Clerk reported that the January reconciliation had not yet been completed due to discrepancies that require further investigation.

Decision

Members noted the update. The Clerk will continue efforts to reconcile the accounts.

 

1. c) Interim Internal Audit Report (attached)

Discussion

Members reviewed the interim internal audit report.

Decision

The report was received and noted, and the Clerk was thanked for the work undertaken.

 

1. d) IT provision and website updates – The Clerk to provide and update on progress

Discussion

The Clerk reported that:

• New computers have been purchased.
• A new router has been received.
• Approval has been granted for a .gov.uk domain for the Council.
• The website will remain in place with updates to ensure accessibility compliance.

Decision

Members noted the progress.

141. General Items
142. a) Report on South West Wiltshire Area Board Meeting held on Wednesday, 4^th February

Discussion

Members received a report on the recent Area Board meeting.

Updates included:

• The local PCSO Stewart Hunt has been medically discharged.
• Temporary policing coverage is being provided by PCSO Alice Moore.
• Members stressed the importance of reporting crime via 101 or online so that crime statistics accurately reflect local issues.
• Dorset Council intends to charge non-residents for use of Shaftesbury recycling centre, which may affect local residents.

142. Casual Vacancy

Discussion

• Two expressions of interest have been received following the declaration of a casual vacancy.
• Co-option will take place at the April Council meeting.

143. Future meetings and events
144. a) Great British Spring Clean – Litter Pick 29^th March

Discussion

Members discussed participation in the Great British Spring Clean on 29 March.

Volunteers will be encouraged to participate.

 

15. b) LHFIG meeting, 11^th March 2026 14:00-15.50 at Nadder Centre, Weaveland Road, Tisbury SP3 6HJ

The Chair confirmed that she would be attending this meeting.

 

4. c) Community Safety Event, Friday, 13^th March in the Lecture Hall from 4.00 pm

Discussion

• The Council is organising a community safety drop-in event involving:
• Police
• Crimestoppers
• Fearless
• The Bobby Van Trust
• Fire service representatives
• The event will demonstrate how residents can report crime and access safety support.

Decision

Members encouraged attendance and agreed to promote the event.

 

1. d) Annual Town meeting – 22^nd April 2026 – Agenda items (last year’s agenda attached)

Discussion

Members discussed potential agenda items for the upcoming Annual Town Meeting, including:

• A display on the refurbishment of public toilets
• Possible representation from the fire service to answer public questions

Decision

Suggestions were noted for inclusion in planning the meeting.

144. Future agenda items

NB  Date for next Town Council meeting will be held on Monday, 13^th April due to the Easter Bank Holiday weekend.

Items proposed for future meetings included:

• Digital information board outside public toilets.

 

 

145. Confidential Business

RESOLVED that pursuant to the Public Bodies (Admission to Meetings) Act 1960 and in accordance with Schedule 12A of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item(s) of business on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted, namely staff matters.

1. Coward proposed, G. Ings seconded

 

Staff Matters – to consider recommendations made by Staffing Panel Committee at meeting held on 17^TH February 2026 – PRIVATE & CONFIDENTIAL Minutes attached

 

RESOLVED to take forward the recommendations on proposal made by Cllr. Jordan seconded by Cllr. P. Coward

Action Schedule

Minute Ref:	Action	By whom
136c)	Implement consultation engagement plan (fire station)	Working Group
136c) iii	Seek meeting with MP and Chief Fire Officer	Chair
137b)	Clarify ownership/location of walnut tree in Manor Road and report back	Clerk
137c)	Prepare NPPF consultation response via CPRE guidance	Clerk
138c)	Progress TRO for disabled bay outside The George Inn	Clerk
138c)	Request amendment to Hazzards Hill/ White Road scheme (3 parking spaces)	Clerk
138c)	Confirm wording changes to Traffic Regulation Order for lecture hall area	Clerk
139a)	Investigate costs for installation of 30-minute fire doors at Duchy Manor	Clerk
139a)	Arrange fire extinguisher training for building users	Clerk
139b)	Commission installation of 4 CCTV cameras at Duchy Manor	Clerk
139c)	Investigate feasibility and cost of electricity, water and drainage at former Croquet Club site	Clerk/Project co-ordinator
140a)	Submit payments to suppliers	Clerk/RFO
140b)	Complete bank reconciliation investigation	Clerk/RFO
140d)	Finalise .gov.uk domain setup and IT installation	Clerk/IT contractor
143a)	Promote & co-ordinate volunteers & equipment for Great British Spring Clean	Clerk’s Assistant/Cllr. Jordan
143b)	Attend LHFIG meeting on 11th March	Chair
143c)	Promote community safety drop-in event	Council
143d)	Prepare agenda items for Annual Town Meeting	Clerk/Council

Signed: ……………………………………………. (Chair) Date: …………………………………………….

 

Minutes of a meeting of Mere Town Council held on Monday, 2^nd February 2026 at 7.00 pm in the Andy Young Pavilion, Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW. 

Note: Meeting recorded for minute-taking purposes

Present: Councillors Sandra Catley (Chair), Rachael Hansford (Vice-Chair), Nick Beale, Aubrey Colman, Philip Coward, Rodney Coward, Sam Dean, Clive Hazzard, Raymond Hill, George Jeans, John Jordan & Steven Pester.

5+ members of public.

 

Public Participation Session (15 minutes)

Town Culture and Heritage Project
Mr David Hytch addressed the Council in support of the proposed town culture project. He emphasised that local culture extends beyond arts and literature to include the town’s social, industrial and economic history over many centuries, including former industries such as silk production and the influence of inward migration. He highlighted the importance of recognising contributions from all sections of the community and supported the use of digital methods to collect, store and make cultural material accessible to all ages and abilities. Mr Hytch encouraged the Council to support the project as a means of sustaining the town’s vitality.

Public Rights of Way Signage (Monarch’s Way)
A resident of Blanchflower House, Castle Street, reported missing and damaged way‑marker signage on the Monarch’s Way and queried whether signage could be renewed. Members noted that public rights of way signage is the responsibility of Wiltshire Council, but agreed the matter should be raised with the relevant officers.

The Chair thanked members of the public for their contributions. No formal decisions were required at this stage.

 

116. Reports from Local Police Representatives

Discussion:
The neighbourhood policing update was received, noting reported thefts, drug possession incidents, current policing priorities, and planned engagement and enforcement activities.

Members discussed concerns regarding under‑reporting of crime locally, difficulties experienced by residents when reporting incidents via 101 or online systems, and the impact this may have on official crime statistics and resource allocation.

RESOLVED: That the police report be noted.

 

117. Apologies for Absence

Apologies were received and accepted from Cllr. Glen Ings

118. Declarations of Interest

• Cllr Nick Beale declared a disclosable pecuniary interest in Agenda Item 5 [Minute No. 120].
• George Jeans declared a disclosable pecuniary interest in Agenda Item 10a) [Minute No. 126a)

119. Minutes of the Previous Meeting

RESOLVED: That the minutes of the meeting held on 12^th January 2026 be approved and signed as a correct record of proceedings.

120. Matters Arising

a) The Old Nursery site of A303 at Burton (Minute Ref: 107a)  – Multi‑Agency Meeting Update

Discussion

The Council received an update on the multi‑agency meeting held on 19 January 2026. Members noted:

• A lack of recent crime reports relating to the site and the importance of encouraging residents to report incidents via 101, online reporting or Crimestoppers.
• Difficulties encountered by SSE and other agencies in accessing the site.
• Concerns regarding potential environmental risks, particularly water contamination, and the need for involvement from the Environment Agency.
• Issues relating to large vehicle movements, access from the A303 and the limited powers of National Highways pending any planning application.
• Indications that a planning application may not be submitted until late February or March, with potential delays thereafter.

Further discussion highlighted the need to escalate concerns regarding barriers to crime reporting and the cumulative impact of under‑reporting.

Decision

It was RESOLVED that the Council write to the relevant authorities and elected representatives to raise concerns about the under‑reporting of crime and difficulties with current reporting mechanisms.

121. Wiltshire Councillor’s Report

Discussion

Updates were provided on:

• Public rights of way and Monarch’s Way signage, including liaison with local stewards.
• Orientation issues with maps recently installed by the Duchy of Cornwall on the Roman Road.
• Funding opportunities for tourism‑related signage.
• Proposed changes to parking policy in Salisbury and implications for residents.

Decision

The report was noted.

 

122.  Project Co-Ordinator’s Report

Discussion

Members noted progress on current projects, including confirmation that new bollards had been adopted by Wiltshire Council and receipt of a £2,800 refund from Southern Electric relating to a connection fee, to be returned to Section 106 funds.

 

123. Proposed fire station closures – further information in Clerks Report

Discussion

The Council considered recently published papers regarding proposed changes to fire station provision, including the potential closure of Mere Fire Station. Members expressed serious concern regarding:

• Reduced availability and response times, particularly for road traffic collisions and fires involving sleeping risk.
• The cumulative impact of previous service reductions, including ambulance response provision.
• The timing of public consultation and the need for clear, evidence‑based representations.

It was noted that a Fire Authority meeting would take place on 10 February 2026 to determine whether to proceed to public consultation.

Decision

It was AGREED that:

• No formal Council position would be finalised until after the Fire Authority meeting on 10 February 2026.
• Subject to the outcome, the Council would actively encourage public engagement in the consultation process and consider submitting a detailed response.

 

124. White Paper ‘From local to national: a new model for policing.’ – further information in Clerks Report

Members noted the information in the Clerks Report and the Clerk summarised that this paper proposed:

• Consolidating the current number of police forces to fewer regional police forces.
• Creating a new nationwide police force to tackle the most complex and serious crimes.
• New ministerial powers to ensure consistency of policing standards.
• Investment in technology, including the rollout of AI and live facial recognition to all forces.

125. Planning Applications

Application No:	PL/2025/10033
Application Type:	Full planning permission
Proposal:	Proposed Change of Use from Vets to Dwelling
Site Address:	Southill Vets, Manor Road, Mere, BA12 6HZ
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000IkEvG

Discussion:

Members noted that the premises currently operates for limited hours (three hours weekly). Concerns were raised regarding the absence of off-street parking and disagreement expressed with the Highways Officer’s assessment, given the proposed full-time residential occupation.

Members also discussed:

• Whether adequate attempts had been made to market the property for continued commercial use.
• The shortage of small commercial premises within the town.
• The potential impact on parking and neighbouring amenity.
• The possibility that the dwelling may not contribute to primary residential occupation (e.g., second home/holiday let).
• A tree adjacent to the property noted as a significant visual amenity.

RESOLVED to object to the application on the basis of:

• Inaccurate Highways & Parking Assessment
• Loss of Commercial Space & insufficient evidence that the property has been actively marketed for continued commercial use.
• Impact on Visual Amenity and Greenery

[In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

 

Application No:	PL/2025/10009  & PL/2026/00144
Application Type:	Full planning permission & Listed building consent (Alt/Ext)
Proposal:	Creation of a dedicated external trade area and refresh of internal trade area
Site Address:	The George Inn, The Square, Mere, Warminster, BA12 6DR
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000Ii0Er https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000IstgH

Discussion:

Members noted the proposals related to a listed building and considered the benefits of supporting viable town centre commercial premises and community vitality.

RESOLVED to support both the Full Planning Application and Listed Building Consent.

[In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

 

Application No:	PL/2026/00364
Application Type:	Householder planning permission
Proposal:	Single-storey side extension to form a porch and installation of a solar panel array.
Site Address:	26 Lordsmead Road, Mere, Warminster, BA12 6BZ
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000J4TWj

 

Discussion:

Members noted the modest scale of development and absence of adverse impact on neighbouring amenity.

RESOLVED to support the application.

[In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

 

 

 

Application No:	PL/2026/00562
Application Type:	Notification of proposed works to trees in a conservation area
Proposal:	T3 Cherry – Fell and treat stump with eco plugs (broadleaved). SG1 mixed species shrubs – Remove all vegetation within 3m of property.
Site Address:	MEREHAVEN, PETTRIDGE LANE, MERE, WARMINSTER, BA12 6DG
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000JDbEv

RESOLVED to support the above application.

Application No:	PL/2026/00563
Application Type:	Notification of proposed works to trees in a conservation area
Proposal:	T9 Ash – Fell and treat stump with eco plugs (broadleaved) – Large wound to main stem from ground level to 1.5m.
Site Address:	THE OLD HUNTING LODGE, BOAR STREET, MERE, WARMINSTER, BA12 6DD
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000JDbGX

 

RESOLVED to support the above application.

Application No:	PL/2026/00678
Application Type:	Consent under Tree Preservation Orders
Proposal:	T1 Acacia – Reduce height of dog legged stem by up to four meters. Reduce radial spread of remaining branches extending due north over garden boundary cutting back by up to 4m, to suitable secondary growth point. Crown lift to four meters. T2 Beech – Reduce radial spread of canopy, due north, by up to five meters cutting back to suitable secondary growth point. T3 Pine – Radial reduction of canopy extending due north over garden by up to two meters.
Site Address:	GREENACRES, CASTLE STREET, MERE, WARMINSTER, BA12 6JW
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000JKKIz

Discussion:

Members noted works were limited to reduction and maintenance.

RESOLVED to raise no objection.  (Cllr. Hazzard abstained from voting or discussion.)

Application No:	PL/2025/06047
Application Type:	Approval of reserved matters
Proposal:	Reserved Matters Application for the Erection of 58 Residential Dwellings with Associated Amenities and Infrastructure Following Outline Planning Permission ref 20/07469/OUT
Site Address:	BEAUMONT BUSINESS CENTRE, WOODLANDS ROAD, MERE, WARMINSTER, BA12 6BT
Planning Register Link:	https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000FTaSU

Discussion:

Members considered recent amendments relating to landscaping, elevations, layout and storage.

RESOLVED to raise no objection.

[In order not to compromise his position as Wiltshire Councillor, Cllr. Jeans abstained from voting on this matter.]

126. Highways, Rivers, Footpaths, Traffic & Transport

 

1. a) To identify jobs for the Parish Steward and MyWiltshire reports- further information in Clerks Report

Discussion:

Members expressed concern regarding:

• Inflexibility in pothole repairs unless pre-listed via MyWiltshire.
• Apparent inefficiency in repair processes.
• Zebra crossing road markings in need of repainting.

Members agreed to pursue clarification on repair protocols and escalation routes.

RESOLVED that the Chair and Cllr Jeans write jointly to Wiltshire Council seeking clarification regarding pothole repair procedures and operational constraints of the Parish Steward scheme.

 

 

127. Finance, Policy & Resources

 

1. a) Payments – To review and authorise schedule of payments (attached)

Having declared a pecuniary interest in this item, Cllr. Jeans left the room whilst this item was under discussion and took no part in voting.

RESOLVED to authorise the payments as listed in the schedule of payments.

 

*b) To note the reconciliations for December 2025; the Chairman to sign and verify against the bank statements seen

 

The Chair confirmed that she had verified that the bank statements accord with the reconciliation for November 2025 and had signed the reconciliations accordingly.

 

1. c) Non-renewal of scribe subscription

It was agreed not to renew the subscription to Scribe.

 

1. d) Quotation to resurface an 85m long section (1.2m wide) footpath (Mere20/10) with from White Road to the start of Burton Path

Quotation received:

Discussion:

Members noted:

• The route is a private road.
• Safety concerns for schoolchildren.
• Need for long-term solution rather than short-term patch repair.
• Potential engagement with residents, school, club and Wiltshire Council.

RESOLVED to obtain three quotations, including:

• A specification for the narrow footpath section only; and
• A specification for full-width resurfacing to appropriate standard.

Further stakeholder engagement to follow once full costs are known.

 

1. e) IT Provision, website updates etc

Discussion:

Members received a report outlining a three-year IT and cyber security improvement programme. Estimated costs ranged between £4,843 and £9,859 over three years, within the allocated budget provision.  This programme will enable the Town Council to comply with Assertion 10 in the AGAR, the new requirement regarding digital and data compliance.

RESOLVED to authorise the Clerk to proceed with implementation of the IT upgrade programme within the approved budget.

 

127. General Items
128. a) Briefing Note No. 26-01 – Inviting participation in the Future Energy Landscapes (FEL) Project – attached

Information noted.

 

b) Local Nature Recovery Strategy – Webinars

Discussion:
Information on upcoming webinars was noted.

Decision:
RESOLVED: That councillors wishing to attend do so, with links to be circulated by the Town Clerk.

 

128. Future Meetings and Events
129. a) Great British Spring Clean

Discussion:
The Council discussed participation in the Great British Spring Clean.

Decision:
RESOLVED: To participate in the Great British Spring Clean on Sunday 29 March 2026 at 11.00 am, subject to confirmation of waste collection arrangements, and for the event to be publicised locally.

 

6. b) South West Wiltshire Area Board Meeting – Wednesday, 4^th February 2026 at 6.30 pm in The Grove Building, Church Street, Mere. BA12 6DS.

Discussion:
The Council noted its opportunity to raise local matters at the forthcoming Area Board meeting.

Decision:
RESOLVED: That the Chair and Town Clerk liaise to determine key issues to raise.

 

1. c) Invite to the 2026 Planning Town & Parish Council Forum – further information in Clerks Report

The Chair & Cllr. Nick Beale agreed to attend this event.

 

1. d) Date for Annual Town Meeting

It was RESOLVED to hold the Annual Town Meeting on Wednesday 22 April at Duchy Manor, following a broadly similar format to previous years, with minor refinements to structure.

 

1. e) Casual Vacancy

Discussion:
The Clerk advised that she had received notification from the Returning Officer that the Casual Vacancy can now be filled by co-option.  The vacancy would now be advertised asking those interested to submit an expression of interest.  Candidates would then be invited to submit an application form and personal statement and it is likely that the Town Council would be likely to co-opt at the April meeting.  Members asked that the Clerk send the advert to those candidates that missed being elected in May 2025.

 

Condolences

The Council recorded its condolences following the recent death of Adrienne Howell who was a former Town Councillor and made a huge contribution to the community of Mere in many ways. The Chair confirmed that correspondence had been sent and representation would be made at the funeral.

129. Future Agenda Items

• Consideration of inclusion within the National Landscape designation (AONB).

Closure of Meeting

The meeting closed at 9.35 pm.

Action Schedule

Minute Ref:	Action	By whom
120	Write to relevant authorities and elected representatives to raise concerns about the under-reporting of crime and difficulties with current reporting mechanisms.	Clerk & Chair
121	Assess signage for Monarchs Way	Footpath Group
125	Submit planning application consultation responses	Clerk
126	Draft and send letter to Wiltshire Council re pothole protocol	Clerk & Cllr. Jeans
126	Report Zebra Crossing repainting request via MyWiltshire	Clerk’s Assistant
127	Submit authorised payments	Clerk
127	Prepare specifications and obtain quotations for options on footpath and/or highway resurfacing and engage with residents, school, club and Wiltshire Council.	Clerk, Chair & Cllr. Jeans.
128	Confirm waste collection arrangements for Spring Clean, publicise event and seek volunteer participation	Clerk’s Assistant
128	Book Planning Forum places	Clerk

 

Signed: ……………………………………………. (Chair)
Date: …………………………………………….