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Agenda for Mere Town Council meeting to be held on Monday, 6th March 2023


1st March 2023


Dear Councillor,


You are summoned to a meeting of Mere Town Council to be held on Monday, 6th March 2023 at 7.00 pm in the Andy Young Pavilion, Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.


Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email ( at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,



Lindsey Wood,

Town Clerk & RFO



Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).



  1. Apologies – To receive apologies for absence.


  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis


Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.


  1. Minutes – To resolve that the minutes of the Town Council meeting held on 6th February 2023 and for Staffing Panel to approve Minutes of Staffing Panel meeting held on Thursday, 16th February 2023 as a correct record. (attached)


  1. Matters Arising from Public Session


  1. Matters Arising from previous Meetings (not covered by other agenda items)

*a) Minute Ref: 264a) Wiltshire Towns Programme

*b) Minute Ref: 264b) Lease/Licence for Car Club

  1. c) Minute Ref: 252b) Lease for Salisbury Street Car Park
  2. d) Minute Ref: 252b) Lease for Castle Street Car Park


  1. Reports & Consultations
  2. a) Wiltshire Councillors Report

*b) Report from Project Co-Ordinator (report attached)


  1. Planning
  2. a) Applications for consultation response:


Application No: PL/2023/00771
Application Type: Householder planning permission
Proposal: Proposed two storey extension to enlarge kitchen and provide upstairs bathroom
Site Address: 2 Barnes Place, Mere, Warminster, Wilts, BA12 6DN
Planning Register Link:



 Application No: PL/2023/01198
Application Type: Full planning permission
Proposal: Proposed new dwelling within garden land of Green Pastures
Planning Register Link:



Application No: PL/2023/01312
Application Type: Notification of proposed works to trees in a conservation area
Proposal: T1 – Copper Beech tree – crown raise slightly and crown reduce to redline (around 2m)
Planning Register Link:



Application No: PL/2023/01206
Application Type: Full planning permission
Proposal: Temporary permission (3 years), for the use of land for the stationing of a mobile home for agricultural workers.
Site Address: Plots P and Q, The Old Nursery, Burton, Mere, Warminster, BA12 6FH
Planning Register Link:



Application No: PL/2023/01595
Application Type: Notification of proposed works to trees in a conservation area
Proposal: G1 Holm Oak & Yew – Crown raise over road to 6 metres. T1 Holm Oak – Crown raise to 6 metres and reduce extended limb by 3 metres.
Planning Register Link:



Application No: PL/2023/00624
Application Type: Removal/variation of conditions
Proposal: Variation of condition 2 (approved plans) on 20/11079/FUL (70 bed care home with associated access, parking, sprinkler tank, bin store and landscaping) to allow for internal alterations, minor external revisions, alterations to sprinkler tank, VRM enclosure and PV panels to the flat roof.
Site Address: Land adjacent Quarryfield Industrial Estate, Castle Street, Mere, BA12 6LA
Applicant: Country Court Care Ltd
Planning Register Link:



  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.

*b) LHFIG Issue No: 14-21-10 Mere TC Request for speed limit assessment along Shaftesbury Road – update & indication of support for recommendations

  1. c) Update on MyWilts reports including direction signage at both Salisbury Street & Castle Street Car Parks + white line give-way markings at Gillingham Corner junction.


  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

*a) Main terms for Lease of Duchy Manor (Old Children’s Centre)

  1. b) Yew Trees in Cemetery


  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

  1. b) To sign off latest bank reconciliation
  2. c) To agree staffing panel recommendations as outlined in Minutes of staffing panel meeting held on Thursday, 16th
  3. d) Actions from Interim Internal Audit Report
  4. i) To review Standing Orders
  5. ii) Specialist advice on requirement for VAT Registration
  6. e)Mowers – thoughts, ideas, suggestions, prices and quotations for the provision of mowers for the grounds staff (see Minutes of Budget meeting held on 23rd November 2022)

*f) Suggestions for Town Council Priority Strategy

  1. g) King’s Coronation celebrations, events

*h) CCTV – report on meeting with officer from Warminster Town Council relating to CCTV


  1. General Items & Briefing Notes
  2. a) Report on special WALC meeting – Cllr. Sandra Catley
  3. b) Lynch Close Sheltered Housing – report on informal consultation meeting held on 23.2.23 on options for refurbishment/redevelopment

*c)  Briefing Note 23-06 – Wiltshire School Places Strategy 2023-2027 (Briefing Note attached)


  1. Future meetings and events
  2. a) Annual Town Meeting to be held on Wednesday, 26th April 2023 at the Mere URC– agenda items
  3. b) South West Wiltshire Area Board meeting to be held on Wednesday, 15th March 2023 at 6.30 pm at Wilton Community Centre, Wilton.
  4. c) Big Green Week –
  5. d) Climate Action Planning Workshop, 27th March 2023, 10am – 4pm online
  6. e) Mere Rivers Group meeting, 16th March in the Andy Young Pavilion


  1. Future agenda items


Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


*Further information on these items attached/enclo