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Agenda for Town Council meeting to be held on 5th September 2022

Mere Town Council

Town Clerk – Mrs. L. C. Wood

Duchy Manor,

Springfield Road,




BA12 6EW

Phone: 01747 860701


31st August 2022


Dear Councillor,


You are summoned to a meeting of Mere Town Council to be held on Monday, 5th September 2022 at 7.00 pm in the Andy Young Pavilion, Springfield Road, Mere, BA12 6EW.  The meeting will consider the items set out below.


Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email ( at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,



Lindsey Wood,

Town Clerk & RFO



Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).



  1. Apologies – To receive apologies for absence.


  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.
  • To receive Declarations of Interest relating to matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
  • To receive written requests for new DPI dispensations.

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.


  1. Minutes – To resolve that the minutes of the Town Council meeting held on 4th July 2022 be approved as a correct record. (attached)


*4.  Casual Vacancies – To receive written applications for the office of Town Councillor and to consider the suitability of the candidate/s to fill the existing vacancy.  (Personal Statements attached)


  1. Matters Arising from Public Session


  1. Matters Arising from previous Meetings
  2. a) Wiltshire Towns Programme (Minute 185b)
  3. b) Wheelchair friendly footpath adjacent to Castle Hill Play Area – Minute No. 188b)


  1. Reports & Consultations
  2. a) Wiltshire Councillors Report

*b) Report from Mere Town Council’s Project Co-Ordinator, Roger Pipe (report attached)

  1. c) Report on meeting of South West Wiltshire Community Safety Partnership and South West Wiltshire LHFIG – 31/08/22
  2. d) Report on meetings held by Parking Working Group


  1. Planning
  2. a) Applications for consultation response:


Application No: PL/2022/05520
Application Type: Householder planning permission
Proposal: Replacement Porch
Planning Register Link:



Application No: PL/2022/05531


Householder planning permission
Proposal: To Install a 4.8kw Ground Mounted Solar Panel Array and Battery Storage System in garden
Site Address: The Old Dairy, Wet Lane, Mere, Warminster, BA12 6BA
Planning Register Link:


Application No: PL/2022/06236
Application Type: Householder planning permission
Proposal: erect ground floor extension, form new dormer and enlarge one dormer
Planning Register Link:


 Application No: PL/2022/05864
Application Type: Full planning permission
Proposal: Erection of new horticultural building, erection of a new fence, retention of two existing stone surfaced areas and formation of two ponds.
Site Address: Plot H, Land at The Old Nurseries, Burton, Mere, BA12 6FH
Planning Register Link:


Application No: PL/2022/06387
Application Type: Prior approval Part 3 Class Q: Agricultural buildings to dwellinghouses
Proposal: Notification for Prior Approval under Class Q – Conversion of Existing Building to Create 1 Dwelling and associated operational development
Planning Register Link: Planning Application: PL/2022/06387 (


Application No: PL/2022/06597
Application Type: Listed building consent
Proposal: Replacement Roof with Internal and External Alterations.
Planning Register Link:


Application No: PL/2022/06299
Application Type: Householder planning permission
Proposal: Replacement Roof with Internal and External Alterations.
Planning Register Link:


Application No: PL/2022/05966
Application Type: Full planning permission
Proposal: Erection of shed and stock fencing for agricultural use (part retrospective)
Site Address: Plot 2 The Workshop, The Old Nursery, Burton Fields, Mere, BA12 6BR
Planning Register Link:


  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.

*b) Request for consideration of road safety improvement signage for Chetcombe Road to be submitted to Wiltshire Council’s LHFIG (Local Highways & Footpath Improvement Group) for support/funding.

c)Highways Improvement Request form for White Line marking in Church Street

  1. d) Request for speed limit review along Warminster Hollow


  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

*a) Leases

  • Lease report for Lease of Salisbury Street Car Park
  • Lease report for Lease of Castle Street Car Park
  • Lease report for Lease of Public Toilets in Salisbury Street Car Park

*b) Car Club – Grant Agreement and Leases for Mere Car Club

  1. c) Wiltshire Council’s Tree works adjacent to Castle Hill
  2. d) Should the Town Council replace the new public toilet signs?
  3. e) Rabbit damage to cricket wicket and outfield & Town Council’s responsibility to control rabbit numbers


  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

  1. b) To approve and sign off bank reconciliation
  2. c) Option to opt out of the SAAA central external auditor appointment arrangements
  3. d) Quotations for Internal Audit Service


  1. General Items
  2. a) Suggestion for ACV Strategy for Mere

*b) Cross-border collaboration between Wiltshire Police and Dorset Policy – enquiry from Sedgehill & Semley Parish Council

  1. c) Should the Town Council initiate a Warm Spaces Scheme for Mere
  2. d) Wiltshire Council’s Electric Vehicle Charging Points webinar – September 14th at 5.30 pm on Teams


  1. Briefing Notes:

*Briefing Note No. 22-16 – Wiltshire Council’s Streetscene Contract

*Briefing Note No. 22-18 – Community Governance Review

*Briefing Note No. 22-19 – Community Governance Review – Consultation


  1. Future meetings and events


  1. Future agenda items


Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


*Further information on these items enclosed/attached