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Agenda for Town Council meeting to be held on Monday, 10th January 2022

 Mere Town Council

Town Clerk – Mrs. L. C. Wood

Duchy Manor,

Springfield Road,




BA12 6EW

Phone: 01747 860701


5th January 2022

Dear Councillor,


You are summoned to a meeting of Mere Town Council to be held at Duchy Manor, Springfield Road, Mere, BA12 6EW on Monday, 10th January 2022 at 7.00 pm.  The meeting will consider the items set out below.


Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email ( at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,



Lindsey Wood,

Town Clerk & RFO



Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).



  1. Apologies – To receive apologies for absence.


  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.
  • To receive Declarations of Interest relating to matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
  • To receive written requests for new DPI dispensations.

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.


  1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 6th December 2021 be approved as a correct record. (attached)


  1. Matters Arising from Public Session


  1. Matters Arising from previous Meetings


  1. Reports & Consultations
  2. a) County Councillors Report
  3. b) Chairman’s Report on remote Introductory Meeting with the Leader and Chief Executive of Wiltshire Council


  1. Planning
  2. a) Applications for consultation response – (All applications can be viewed on Wiltshire Council’s Planning & Building Control Public Register – – type in the relevant


Application No: PL/2021/11336
Application Type: Full planning permission
Proposal: Replacement of antennas on existing monopole telecommunications mast, addition of 1 no. ground based equipment cabinet and ancillary development.
Site Address: Pitching Piece Farm, Charnage Mere, Warminster, Wiltshire , BA12 6AP
Planning Register link:




Application No: PL/2021/11369
Application Type: Full planning permission
Proposal: Erection of a single storey wash bay extension to an existing workshop
Site Address: F J Chalke Ltd, Salisbury Street, Mere, BA12 6HE
Planning Register Link:



Application No: PL/2021/11281
Application Type: Householder planning permission
Proposal: (PART RETROSPECTIVE) Construction of single storey side extension and single storey outbuildings following demolition of existing single storey outbuilding and swimming pool within raised terrace
Planning Register Link:




Application No: PL/2021/11278
Application Type: Full planning permission
Proposal: Hardstanding for use of caravan and parking of two cars Polytunnel Green House & Wooden Shed (Solar panels on roof and mains electric connection. Agricultural water supply complemented with large water butts. A small compostable toilet bathroom with sink that drains to grey water reedbed system) Creation of three ponds
Site Address: Land at the Old Nursery Burton Mere BA12 6AU
Planning Register Link:



Application No: PL/2021/11280
Application Type: Full planning permission
Proposal: Proposed Bunds
Site Address: Land at the Old Nursery Burton Mere BA12 6AU
Planninng Register Link:


  1. b) PLANNING APPEAL DECISION – PL/2021/03847 – Highbrook, Mere BA12 6EA – APP/Y3940/D/21/3280158

*c) Report + Q&A on CPRE’s Neighbourhood Planning Webinar held on 9th November – Cllr. Rachael Hansford (report attached)


  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward, Sparkle Team and MyWltshire reports


  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries


  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

*b)  To approve and adopt Draft Document Retention Policy (attached)

*c) To approve and adopt draft Complaints Policy (attached)

  1. d) Is the Council happy for Cllr. Hazzard to investigate purchase and payment options for replacement tractor & implements?


  1. General Items
  2. a) Flood Plan for Mere – Cllr. George Jeans
  3. b) Briefing Note No. 21-27 COVID-19 Update (attached)


  1. Future meetings and events
  2. a) CATG meeting Wednesday, 23rd February


  1. Future agenda items


Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


*Further information on these items enclosed/attached