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Agenda for Town Council meeting to be held on Monday, 10th June 2024

23rd May 2024


Dear Councillor,


You are summoned to a meeting of Mere Town Council to be held on Monday, 10th June 2024 at 7.00 pm at Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.


Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email ( at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,



Lindsey Wood,

Town Clerk & RFO



Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).

Reports from local police representatives



  1. Apologies – To receive apologies for absence.


  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis


Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.


  1. Minutes – To resolve that the minutes of the Annual Town Council meeting held on Monday, 13th May 2024 be approved as a correct record.


  1. Matters Arising from Public Session


  1. Matters Arising from previous Meetings (not covered by other agenda items)
  2. a) Result of Wiltshire Council’s decision on Community Governance Review parish boundary change for Mere/Zeals


  1. Reports & Consultations
  2. a) Wiltshire Councillors Report

*b) Project Co-Ordinator’s Report

  1. c) Report on South West Wiltshire Area Board meeting held on 29th


  1. Planning
  2. a) Applications for consultation response:


Application No: PL/2024/04569
Application Type: Notification of proposed works to trees in a conservation area
Proposal: HG1 Cypress – Fell close to ground level (approx. 50mm) (conifer). T1 Spruce – Fell close to ground level (approx. 50mm) (conifer). T3 Cypress – Fell close to ground level (approx. 50mm) (conifer).
Planning Register Link:




Application No: PL/2024/03498
Application Type: Householder planning permission
Proposal: erect single storey porch
Site Address: 3. The Bartletts, Mere, Warminster, BA12 6DX.
Planning Register Link:



Application No: PL/2024/04076
Application Type: Householder planning permission
Proposal: Single Storey North Gable End Extension
Site Address: 10 Southbrook Gardens, Mere, Warminster, BA12 6BE.
Planning Register Link:


*b) Invitation to Planning Service Stakeholder meeting – Tuesday, 25th June at County Hall, Trowbridge (in Clerks Report)

  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.


  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
  2. a) Approval to appoint structural engineer to assess suspected movement in North Chapel
  3. b) Preliminary proposals for Pluscharge to provide EV charger in Salisbury Street Car Park.

*c) Quotation for new glassfibre 12m flagpole, installation and old flagpole removal from Hampshire Flag Company (attached)

*d) Request from Mere Carnival to use the Recreation Ground to hold the Carnival Funfair in September 2024 (attached)


  1. Finance, Policy & Resources
  2. a) Payments – To review and authorise schedule of payments
  3. b) To note the reconciliations for May 2024; the Chairman to sign and verify against the bank statements

*c) To review Mere Town Council Reserves Policy (attached)

*c) To approve the Accounting Statements for the year ending 31st March 2024 as prepared by the Town Clerk & RFO  (AGAR attached)

*d) Annual Governance and Accountability Return 2023/24

  1. To receive and note the Annual Internal Audit Report (attached)
  2. To approve the Annual Governance Statement (Section 1)
  • To approve the Accounting Statements (Section 2) Attached
  1. For the Chairman and Clerk to sign the Annual Governance Statement and the Chairman to sign the Accounting Statements
  2. To set the commencement date for the exercise of public rights
  3. To note other information to be sent to the External Auditor and required by External Auditor as part of Intermediate Review 2023/24


  1. General Items
  2. a) To authorise the Town Clerk to spend time in investigating constitution/governing documents and sorting out/organising a way for the Forest Dear Leazes to continue operating.

Briefing Notes

*Briefing Note 24-09, Defra Simpler Recycling Update (attached)

*Briefing Note 24-10, Local Development Order consultation- Revamp Your Tank scheme (attached)


  1. Future meetings and events

Invitation to The Campaign to Protect Rural England – Wiltshire’s AGM, on the 16th July at19.00 at Malmesbury Town Hall – Our speaker is The Chief Executive Officer of CPRE – Roger Mortlock – Speaking on Solar and the Rooftop Revolution!


  1. Future agenda items


Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


*Further information on these items enclosed/attached









Registered Charity No. 1093497


For Trustees to consider the following:


Request from Mere Carnival to use the Recreation Ground to hold the Carnival Funfair in September 2024