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Agenda for Town Council meeting to be held on Monday, 16th January 2023

 

You are summoned to a meeting of Mere Town Council to be held on Monday, 16th January 2023 at 7.00 pm at the Andy Young Pavilion, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.

 

Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email (lindseywood@merewilts.org) at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,

 

 

Lindsey Wood,

Town Clerk & RFO

 

 

Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).

 

AGENDA

  1. Apologies – To receive apologies for absence.

 

  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis

 

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.

 

  1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday 5th December 2022 be approved as a correct record (attached). For the Annual Budget Committee to approve the Minutes of the Annual Budget Meeting held on Wednesday, 23rd November 2022 (attached). For the Staffing Working Group to approve the report of the Staffing Working Group meeting held on Thursday, 1st December 2022 (attached).

 

  1. Matters Arising from Public Session

 

  1. Matters Arising from previous Meetings (not covered by other agenda items)
  2. a) Minute Ref: 241 a) Wiltshire Towns Programme – to approve Action Plan & Action Plan Funding (2 documents attached)
  3. b) Minute Ref: 228d) Leases for Car Parks
  4. c) Minute Ref: 228e) Lease/licence for Car Club

 

  1. Reports & Consultations
  2. a) Wiltshire Councillors Report

*b) Report from Mere Town Council’s Project Co-Ordinator – & for Town Council to confirm that they are happy to accept the letter from C. G. Fry & Son as confirming permission to deviate from S.106 agreement in lieu of Deed of Variation (info in Clerks Report + letter from C. G. Fry attached)

  1. c) Report on SWW Area Board Meeting held on Wednesday, 14th December

 

  1. Planning
  2. a) Applications for consultation response:

 

Application No: PL/2022/09374
Application Type: Notification of proposed works to trees in a conservation area
Proposal: T(1-11) as shown on the sketch map are Lime trees. We propose to pollard them down to 6m. This work needs to be carried out as they are encroaching to far out into the road and getting to large for where they are. They have previously been pollarded and we propose to take them to the previous points. T12 as shown on the sketch plan – Prunus. We propose to reduce the whole tree by 1m. We propose to do this to control the size of the tree. T13 as shown on the sketch plan – Copper Beech. We propose to reduce the whole tree by 1-2m. We propose to do this to maintain it as a small tree as it is close to buildings and walls. T14 as shown on the sketch plan – Yew bush. We propose to reduce the height by 1m. We propose to do this to make the bush more maintainable in the years to come.
Site Address: LINDEN HOUSE, CASTLE STREET, MERE, WARMINSTER, BA12 6JH
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000019AzIx

 

 

Application No: PL/2022/09365
Application Type: Full planning permission
Proposal: New employment building (Use Class B2) with associated offices, access, car parking, service space, landscaping and associated development infrastructure.
Site Address: Land adjacent to Quarryfield Industrial Estate, Castle Street, Mere, BA12 6LA
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000019AweX

 

 

Application No: PL/2023/00039
Application Type: Listed building consent (Alt/Ext)
Proposal: Removal of stairs and new stairs to attic with new partitions, formation of bedroom and bathroom
Site Address: THE HOUSE, SALISBURY STREET, MERE, BA12 6HE
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000019oDhO

 

Application No: PL/2022/09693
Application Type: Listed building consent (Alt/Ext)
Proposal: Replacement of 4No. windows to dormers in second floor of Front (South) elevation.
Site Address: The Boardroom, The Square, Mere, BA12 6DL
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000019Bgdv

 

Application No: PL/2022/09675
Application Type: Full planning permission
Proposal: Erection of detached self contained annex
Site Address: 1 Lordsmead Road, Mere, Warminster, Wilts, BA12 6BZ
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000019BgFO

 

Application No: PL/2022/07937
Application Type: Full planning permission
Proposal: Conversion of two barns into two dwellings and the replacement of a modern barn into a single dwelling.
Site Address: West Swainsford Farm, Woodlands Road, Mere, Warminster, Wilts, BA12 6JT
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000019853U
  1. b) Update on Enforcement Issues and further developments at The Old Nursery Site at Burton – Cllr. Debbie Beale
  2. Highways, Rivers, Footpaths, Traffic & Transport
  3. a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.
  4. b) Report on Teams Meeting with representatives from Options 24/7 to discuss bus improvements – Cllr. Debbie Beale

 

  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
  2. a) Dead and dying trees in Mere Cemetery – report from Cllr. Sandra Catley
  3. b) Damage to back wall at Castle Street Car Park

 

  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

  1. b) To sign off latest bank reconciliation

*c) Matters Arising from External Auditor’s report 2021/22

  1. d) Confirmation of insurance policy adjustments

*e) Notice from Wiltshire Council that it will seek to recover Election costs from May 2025

*f) To adopt recommendations made by Staffing Working Group meeting as shown in Report of Staffing Working Group meeting held on Thursday, 1st December 2022 (Report attached)

*g) To adopt recommendations made by Budget Meeting, as shown in Minutes of Budget Meeting held on Monday, 23rd November 2022 (Minutes attached).

  1. h) To approve Precept on Wiltshire Council for 2023/24
  2. i) Authorisation for grounds staff to convert mobile floodlight to mobile generator
  3. j) Report on interim Internal Audit

 

  1. General Items
  2. a) Communication with local police

b)Judging of Xmas Lights

 

  1. Future meetings and events

 

  1. Future agenda items
  2. a) Protocol for dealing with Planning Enforcement issues
  3. b) Suggestions for Town Council priority strategy

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

 

*Further information on these items enclosed/attached

 

 

 

 

 

 

MERE PEACE MEMORIAL SPORTS AND RECREATION GROUND

Registered Charity No. 1093497

 

For Trustees to consider the following:

 

*a) Questions relating to new lease for youth club building

 

Submission of Annual Return for Mere Peace Memorial Sports & Recreation Ground for Financial Year End 31.3.22

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments