Agenda for Town Council meeting to be held on Monday, 3rd February 2025
Mere Town Council
Town Clerk – Mrs. L. C. Wood
29th January 2025
Dear Councillor,
You are summoned to a meeting of Mere Town Council to be held on Monday, 3rd February 2025 at 7.00 pm in the Andy Young Pavilion, Duchy Manor, Springfield Road, Mere, Wiltshire. BA12 6EW. The meeting will consider the items set out below.
Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council. Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting. Members of the public are asked to restrict their comments, and/or questions to three minutes.
Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes. The meeting may also be recorded by the press or members of the public. Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.
Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email (lindseywood@merewilts.org) at least 24 hours before the meeting so that every effort may be made to provide access.
Yours sincerely,
Lindsey Wood,
Town Clerk & RFO
Public Participation Session
Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).
Reports from local police representatives
AGENDA
- Apologies – To receive apologies for absence.
- To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.
2.1 To receive declarations of interest from councillors on items on the agenda
2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)
2.3 To grant any requests for dispensation as appropriate
A request for dispensation must be made on an individual basis
Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011. The disclosure must include the nature of the interest. If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it. Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.
- Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 13th January 2025 be approved as a correct record. (attached)
- Matters Arising from Public Session
- Matters Arising from previous Meetings (not covered by other agenda items)
*a) Consideration of proposal for temporary art installation on Castle Hill – Solstice Beacon – (attached paper prepared by Elaine Stallard on behalf of the Tower Stories Community Group).
*b) Covenants/restrictions relating to the disposal of the land/property registered at St. Marys Church, Pettridge Lane, Mere – response from charity solicitor (response in Clerks Report)
*c) Public Toilets refurbishments – reports attached
*d) Communications Plan for Mere Town Council – Cllr. Rachael Hansford (Draft plan attached)
- Reports & Consultations
- a) Wiltshire Councillors Report
- Planning
- a) Applications for consultation response:
Application No: | PL/2025/00254 |
Application Type: | Full planning permission |
Proposal: | Erect 2no detached dwellings |
Site Address: | Land off Downside Close Adjacent to 1 Old Hollow, Mere |
Planning Register Link: | https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000BrJB3
|
- Highways, Rivers, Footpaths, Traffic & Transport
- a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.
*b) To note the Town Council’s response to Wiltshire Council’s LTP4 Consultation (response attached)
- Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
- a) To consider quotations for Tree Inspection, written reports, survey schedules etc.
- Finance, Policy & Resources
*a) Payments – To review and authorise schedule of payments (attached)
- b) To note the reconciliations for December 2024; the Chairman to sign and verify against the bank statements seen
- c) To authorise signature of the Grant Agreement for the Provision of the Wiltshire Towns Programme – Activity Generation Allocation Funding for Y3 2024/25 and Y4 2025/26
*d) Review of Mere Town Football Club’s fees & request for reduction in lieu of work carried out in the changing rooms. (information in Clerks Report)
- General Items
- a) To set date, time, venue and format for Annual Town Meeting
*b) Briefing Note 25-01 Electric Refuse Collection Vehicle (eRCV) trial (Briefing Note attached)
- Future meetings and events
- a) LHFIG meeting, Wednesday, 5th February 2025 14:—15.50 at Nadder Centre, Tisbury, SP3 6HJ
- b) South West Wiltshire Area Board meeting – Wednesday, 19th February at 6.30 pm at Wilton Community Centre, west Street, Wilton SP2 0DG
*c) Town & Parish Council Planning Forum – Wednesday, 5th March 6pm – 8 pm online (see Clerks Report)
- Future agenda items
Note: Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.
*Further information on these items enclosed/attached