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Agenda for Town Council meeting to be held on Monday, 3rd July 2023

Mere Town Council

Town Clerk – Mrs. L. C. Wood

Phone: 01747 860701


28th June 2023

Dear Councillor,


You are summoned to a meeting of Mere Town Council to be held on Monday, 3rd July 2023 at 7.00 pm at Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.


Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email ( at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,



Lindsey Wood,

Town Clerk & RFO



Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).



  1. Apologies – To receive apologies for absence.


  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis


Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.


  1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 5th June 2023 be approved as a correct record. (attached)


  1. Matters Arising from Public Session


  1. Matters Arising from previous Meetings (not covered by other agenda items)
  2. a) Comment on style of Minutes (Minute Ref: 249 and 278 b)

*b) Review of football provision and facilities in view of new proposals for extra football fixtures/team (Minute Ref: 269a) & 278 d) – Notes of meeting held on 26.6.23 + Statement for members to consider/vote upon attached.


  1. Reports & Consultations
  2. a) Wiltshire Councillors Report

*b) Project Co-Ordinators Report (report and plan attached)


  1. Planning
  2. a) Applications for consultation response:


Application No: PL/2023/04313
Application Type: Householder planning permission
Proposal: Single Storey Side Extension
Site Address: Yew Tree Cottage, North Road, Mere, Warminster, BA12 6HP
Planning Register Link:


Application No: PL/2023/04118
Application Type: Full planning permission
Proposal: Modern steel frame, portal frame barn enclosed on three sides with concrete panels and ventilation boards under a cement fibre roof.
Site Address: Field to the east of Lyemarsh Farm and north of Wet Lane, Mere, Wiltshire, BA12 6BA
Planning Register Link:


Application No: PL/2023/04372
Application Type: Householder planning permission
Proposal: Construct single storey rear extension to form new kitchen / dining area.
Planning Register Link:


  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.

*b) Highways Improvement Request Form for the installation of a ‘No Through Road’ sign at junction of The Fields/Hazzards Hill (form attached)

*c) Highways Improvement Request Form for 20mph speed limit and central white line at Junction of Manor Road & Castle Street (form attached)


  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

*a) Proposals for a Community Garden

  1. b) Fencing on Long Hill

*c) Yew Trees in Cemetery – response from Forest Research via Astill Treecare

  1. d) Pest control at Duchy Manor


  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

*b) Wiltshire Towns Programme 2022-23

  1. c) Wiltshire Towns Programme 2023-24


  1. General Items

*a) Community Governance Review – Confirmation that Mere Town Council still wishes to proceed with the request as submitted in 2019 (see attached request).

  1. b) South Operational Flood Working Group Hybrid meeting 5.7.23 (see email link attached)
  2. c) Digital Inclusion pilot project for older and vulnerable adults in South West Wiltshire (see email link attached)


  1. Briefing Notes

*Briefing Note no. 23-17 – Launch of the second Solar Together scheme in Wiltshire & Swindon

*Briefing Note no. 23-18 Explore Wiltshire Heritage App


  1. Future meetings and events
  2. a) Inspector Kevin Harmsworth, Wiltshire Police will be holding Facebook Live Event July 11th between 5.30 – 7.00 pm. Are there any specific questions you would like to submit?


  1. Future agenda items


Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


*Further information on these items enclosed/attached











Registered Charity No. 1093497


For Trustees to consider the following:


*a) To approve Town Council recommendation made at last meeting: 

Minute 279b) RESOLVED to recommend that the Trustee of the Charity should grant a 50-year lease on proposal made by Cllr. Debbie Beale, seconded by Cllr. G. Ings and carried with a vote of 11 for, 0 against and 1 abstention.