Agenda for Town Council meeting to be held on Monday, 4th August 2025

Mere Town Council

Town Clerk – Mrs. L. C. Wood

30^th July 2025

Dear Councillor,

You are summoned to a meeting of Mere Town Council to be held on Monday, 4^th August 2025 at 7.00 pm at Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.

Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email (lindseywood@merewilts.org) at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,

Lindsey Wood,

Town Clerk & RFO

Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).

AGENDA

1. Apologies – To receive apologies for absence.

2. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.

3. Planning
4. a) Applications for consultation response:

4. 4. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
5. a) Charitable & Community Lettings – Letters and terms of abatement from the Duchy of Cornwall reducing our rent for Castle Hill and Allotment Lands in Mere to one peppercorn [i.e. £nil]
6. b) To authorise signature of Lease of office suite at Duchy Manor + Landlord’s warning notice and declaration.

5. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

6. Future meetings and events
7. a) VJ Day – 15^th August
8. b) Health & Wellbeing Event Mere – from 12 pm on 25^th September in the Lecture Hall, Mere.