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Agenda for Town Council meeting to be held on Monday, 4th December 2023

 

Dear Councillor,

 

You are summoned to a meeting of Mere Town Council to be held on Monday, 4th December 2023 at 7.00 pm in the Andy Young Pavilion, Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.

 

Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email (lindseywood@merewilts.org) at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,

 

 

Lindsey Wood,

Town Clerk & RFO

 

 

Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).

 

AGENDA

  1. Apologies – To receive apologies for absence.

 

  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis

 

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.

 

  1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 6th November 2023 be approved as a correct record (attached). For the Annual Budget Committee to approve the Minutes of the Annual Budget Meeting held on Wednesday, 22nd November 2023 (attached).

 

  1. Matters Arising from Public Session

 

  1. Matters Arising from previous Meetings (not covered by other agenda items)
  2. a) Minute Ref: 330 a) – Update on proposals/suggestions for Community Garden location –
  3. b) Minute ref: 330c) Community Governance Review (CGR) – Pre-Consultation – Information Gathering Survey (in Clerks Report)

*c) Minute Ref 335c) Review of Council priority projects and issues (attached)

  1. d) Minute Ref: 335d) Expression of interest to enter into negotiations with Wiltshire Council for the purpose of either purchasing or renting the Mere Salt Depot –
  2. e) Minute Ref: 336 b) The future of Mere Chamber of Trade

 

  1. Reports & Consultations
  2. a) Wiltshire Councillors Report

*b) Project Co-Ordinator’s report (reports attached)

 

  1. Planning
  2. a) Applications for consultation response:
Application No: PL/2023/09341
Application Type: Householder planning permission
Proposal: Addition of single storey double garage.
Site Address: Mere Down House, Mere, Warminster, BA12 6AT
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z00001BtPu3

 

Application No: PL/2023/06825 – Amended Plans

 
Application Type: Householder planning permission

 
Proposal: Removal of the existing roof, increase pitch and form new roof with dormers

 
Site Address: WHITEHILL HOUSE, SWAINSFORD, MERE, WARMINSTER, BA12 6JU

 
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z00001BLYeT

 

 

Application No: PL/2023/09802
Application Type: Notification of proposed works to trees in a conservation area
Proposal: Beech tree – reduce height to 9.1m (30ft)
Site Address: LAWRENCES, OLD HOLLOW, MERE, WARMINSTER, BA12 6EG
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z00001BDqpY

 

  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.

 

  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

 

  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

  1. b) To note the reconciliations for October 2023; the Chairman to sign and verify against the bank statements seen

*c) To adopt recommendations made by Budget Meeting, as shown in Minutes of Budget Meeting held on Wednesday, 22nd November 2023 (Minutes attached)

  1. d) To approve Precept on Wiltshire Council for 2024/25
  2. e) CCLA (report on meeting held and make recommendations for investment)

 

  1. General Items

 

Briefing Notes: (All attached)

Briefing Note 23 – 32 Response to recent Council Climate Action Scorecards

Briefing Note 23-36, Coronation Living Heritage: Coronation Orchards

Briefing Note 23-37: Simpler Recycling for household and business recycling in England

Briefing Note 23-35, Christmas FUEL Programme Update

 

  1. Future meetings and events

 

  1. Future agenda items

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

 

*Further information on these items enclosed/attached