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Agenda for Town Council meeting to be held on Monday, 5th February 2024

31st January 2024


Dear Councillor,


You are summoned to a meeting of Mere Town Council to be held on Monday, 5th February 2024 at 7.00 pm in The Andy Young Pavilion, Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.


Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email ( at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,



Lindsey Wood,

Town Clerk & RFO


Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).



  1. Apologies – To receive apologies for absence.


  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis


Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.


  1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 15th January 2024 be approved as a correct record. (attached)


  1. Matters Arising from Public Session


  1. Matters Arising from previous Meetings (not covered by other agenda items)


  1. Reports & Consultations
  2. a) Wiltshire Councillors Report
  3. b) Project Co-Ordinator’s Report (report attached)


  1. Planning
  2. a) Applications for consultation response:


Application No: PL/2024/00346
Application Type: Listed building consent (Alt/Ext)
Proposal: Create a doorway to Dining Room from Kitchen through partially opened Service Hatch to side of Range
Site Address: Deans Orchard, Church Street, Mere, Warminster, BA12 6DS
Planning Register Link:



Application No: PL/2024/00345
Application Type: Listed building consent (Alt/Ext)
Proposal: External and Internal Alterations; Works to Outbuilding
Site Address: Deans Orchard, Church Street, Mere, Warminster, BA12 6DS
Planning Register Link:



Application No: PL/2023/10288                              AMENDED PLANS/ADDITIONAL INFORMATION


Application Type: Full planning permission


Proposal: Erection of a timber studio for use in association with donkey sanctuary (retrospective)
Site Address: Land at Wet Lane, Mere, BA12 6BA


Planning Register Link:



Application No: PL/2024/00438
Application Type: Householder planning permission
Proposal: Erection of a timber single storey outbuilding.
Site Address: 3 Brockhurst Mews, White Road, Mere, Warminster, Wilts, BA12 6EX
Planning Register Link:
  1. b) Lynch Close, Sheltered Housing Review – update on recent meetings, newsletters and early consultation on draft plans for Fives Court refurbishment. (newsletter attached)
  2. Highways, Rivers, Footpaths, Traffic & Transport
  3. a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.
  4. b) Highways Improvement Request Form – see attached redacted copy.

*c) Road naming & road signs– Jupes Street/Lordsmead Lane (leading to Eric Mitchell Way fp)  No Through Road


  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
  2. a) Activities, recreation and sports in Mere – report from working group (see attached map & report)

*b) Petanque proposals for Duchy Manor

*c) D-Day 80

*d) B18131 Mere Stream Support Phase 2


  1. Finance, Policy & Resources
  2. a) Payments – To review and authorise schedule of payments (attached)
  3. b) To note the reconciliations for December 2023; the Chairman to sign and verify against the bank statements seen
  4. c) To approve recommendations relating to tenders for resurfacing work for footpaths 50 & 66 (recommendations attached)
  5. d) To approve recommendations relating to tenders for outsourcing Health & Safety (recommendations attached).
  6. d) To set date, venue and member make-up for Annual Assessment of Internal Controls


  1. General Items
  2. a) To consider date and venue & agenda for Annual Town Meeting 2024

Briefing Note 24-01: Revised NPPF (Briefing Note attached)


  1. Future meetings and events
  2. a) South West Wiltshire Area Board meeting, Wednesday, 28th February 2024 at 6.30 p.m. at Wilton Community Centre
  3. b) Local Highways & Footpath Improvement Group (LHFIG) meeting, Wednesday, 7th February 2024 at 2.00 pm at The Nadder Centre, Tisbury


  1. Future agenda items


Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


*Further information on these items enclosed/attached