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Agenda for Town Council meeting to be held on Monday, 5th July 2021

Mere Town Council

Town Clerk – Mrs. L. C. Wood

Duchy Manor,
Springfield Road,
BA12 6EW
Phone: 01747 860701


30th June 2021


Dear Councillor,


You are summoned to a meeting of Mere Town Council at Duchy Manor, Springfield Road, Mere on Monday, 5th July 2021 at 7.00 pm.  The meeting will consider the items set out below.


Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email ( at least 24 hours before the meeting so that every effort may be made to provide access.

We will be holding the meeting in the foyer at Duchy Manor and have carried out a Risk Assessment to determine the numbers of people that can be sat, socially distanced, along with other requirements.  The main doors will be left open to provide ventilation but this will, inevitably, lead to a chilly evening so please wrap up warm.  We will also be providing each councillor with a Perspex visor to wear during the meeting, hand sanitiser is provided and there is also a track & trace QR code available for the venue.  Please wear a mask to the building and then we will hand out the visors to each councillor.


Due to COVID-19 restrictions our Risk Assessment has determined that the room’s safe capacity is 20 people and therefore if we have a full council (15 members) + Town Clerk it will only leave room for 4 members of the public inside the room at any one time and it may therefore be necessary to allocate time slots or move agenda items around depending on interest received from members of the public.  We would therefore request that members of the public contact the Clerk prior to the meeting if they wish to attend.


Lindsey Wood,

Town Clerk & RFO



Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).



  1. Apologies – To receive apologies for absence.
  2. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.
      1. To receive Declarations of Interest relating to matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
      2. To receive written requests for new DPI dispensations.

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.


      1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 7th June 2021 be approved as a correct record. (attached)
        1. Matters Arising from Public Session
        1.  Thank You Day
        1. Matters Arising from previous Meetings
        1. Public Toilets – to consider the current opening arrangements for public toilets in car park. (Minute Ref: 191a)
        1. Reports & Consultations
    1. * Wiltshire Council’s Briefing Note No. 21-08 – Enhancement of Bus Services
    2. * Wiltshire Council’s Briefing Noter No. 21-09 – Temporary Pavement Licencest: 80px;”>
    3.  Report on SWW Area Board meeting held on 30th June


        1. Planning
        1.  Applications for consultation response – (All applications can be viewed on Wiltshire Council’s Planning & Building Control Public Register – – type in the relevant application number)


Application No: PL/2021/04420
Application Type: Full planning permission
Proposal: Construction of 25 X 45m manege
Site Address: Ashwell Nursery, Limpers Hill North C303 to A303 Burton Junction, Burton, Mere.  BA12 6BR


Application No: PL/2021/05380
Application Type: Full planning permission
Proposal: Notification for Prior Approval under Class Q for One Agricultural Building to be Converted into one Residential Dwelling (Use Class C3) and associated operational development
Site Address: Breaches Barn, Barrow Street, Mere.  BA12 6AB


Application No: PL/2021/04928
Application Type: Listed building consent (Alt/Ext)
Proposal: Replacement of existing dormer window with a hardwood, double glazed unit.
Site Address: The Cottage, Pettridge Lane, Mere.  BA12 6DG


Application No: PL/2021/05775
Application Type: Consent under Tree Preservation Orders
Proposal: T1 – Plane – Prune sub-branches away from utility cabling to provide 1 – 1.5 m clearance.
Site Address: The Vicarage, Angel Lane, Mere.  BA12 6DH


Application No: PL/2021/05359
Application Type: Householder Planning permission
Proposal: Demolish existing brick shed and construct single storey side lean-to extension.
Site Address: 60 Manor Road, Mere.  BA12 6HS


      1. b) Beaumont Business Park Outline Planning Application (Ref: 20/07469/OUT) – letter from Savills Planning
      2. c) Notice and confirmation of Tree Preservation Order – 2021/00003/ND at Fives Court, Angel Lane, Mere. BA12 6DH


      1. Highways, Rivers, Footpaths, Traffic & Transport
      2. a) Highways Act 1980 – Application to stop up highway – Highway adjacent to 2 New Cottages, Shaftesbury Road, Mere.
      3. b) Report on Community Area Transport Group meeting


      1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
      2. a) Request for Carnival Fun Day on 18th September 2021 in Duchy Manor Sports Field or Recreation Ground – Cllr. John Jordan

*b) Report on Working Group meeting held to discuss replacement Youth Development building in Recreation Ground

      1. c) Report on meeting with school and Wiltshire Council officers to discuss school expansion proposals
      2. d) Cemetery – update and progress report on cemetery extension proposals
      3. e) Use of Duchy Manor for Mere Foodbank
      4. f) Requirement for external decoration of Andy Young Pavilion


      1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

*b) Notice of “Places Called Home” grant funding programme


      1. General Items
      2. a) The Queens Platinum Jubilee Celebrations
      3. b) How does the Town Council see the future for the Mere Resilience Forum (Community Support Group) developing? – Cllr. Rachael Hansford


      1. Future meetings and events

Events –  The Future of High Streets & Town Centres – Online event Wednesday, 29th September between 12 – 1.15 pm  (Cost to Council is £30 per delegate)


      1. Future agenda items


Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


*Further information on these items enclosed/attached










Registered Charity No. 1093497


For Trustees to consider the following:


      1. a) Request for Carnival Fun Day on 18th September 2021 in Duchy Manor Sports Field or Recreation Ground – Cllr. John Jordan
      2. b) Report on Working Group meeting held to discuss replacement Youth Development building in Recreation Ground