Agenda for Town Council meeting to be held on Monday, 6th June 2022
Mere Town Council
Town Clerk – Mrs. L. C. Wood
Phone: 01747 860701
1st June 2022
You are summoned to a meeting of Mere Town Council at The Andy Young Pavilion, Springfield Road, Mere, Wiltshire. BA12 6EW on Monday, 6th June 2022 at 7.00 pm. The meeting will consider the items set out below.
Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council. Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting. Members of the public are asked to restrict their comments, and/or questions to three minutes.
Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes. The meeting may also be recorded by the press or members of the public. Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.
Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email (email@example.com) at least 24 hours before the meeting so that every effort may be made to provide access.
Town Clerk & RFO
Public Participation Session
Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).
1. Apologies – To receive apologies for absence.
2. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.
(a) To receive Declarations of Interest relating to matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
(b) To receive written requests for new DPI dispensations.
Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011. The disclosure must include the nature of the interest. If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it. Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.
3. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 9th May 2022 be approved as a correct record. (attached) To resolve that the Minutes of the extra Town Council meeting held on Monday, 23rd May 2022 be approved as a correct record. (attached)
4. Matters Arising from Public Session
5. Notice of Vacancies for Town Councillor
6. Matters Arising from previous Meetings
a) Platinum Jubilee Celebrations – summary report of proceedings (Minute ref: 157a)
b) Provision/installation of conduits/ducts for street lights and battery powered EV chargers at Duchy Manor (Minute Ref: 131d) –
c) Accessibility issues relating to footpaths and dropped kerbs (Minute ref: 160b)
7. Reports & Consultations
a) Wiltshire Councillors Report
a) Applications for consultation response:
Application No: PL/2022/03231
Application Type: Householder planning permission
Proposal: Ground floor pocket extensions to side and rear of property Extension of existing porch Alteration of rear roof pitch to accommodate additional bedroom
Site Address: RHEOLA, PETTRIDGE LANE, MERE, WARMINSTER, BA12 6DG
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z0000184BBi
Application No: PL/2022/03331
Application Type: Full planning permission
Proposal: Erection of agricultural storage and livestock building
Site Address: Land at Wet Lane Wet Lane Mere BA12 6BA
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z0000184gZb
Application No: PL/2022/03947
Application Type: Householder planning permission
Proposal: Single Storey Rear Extension
Site Address: 17 WALNUT ROAD, MERE, WARMINSTER, BA12 6FG
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000018GJrr
b) To report on site meeting and Southern Area planning meeting held on 1st June to discuss planning application PL/2022/01547 – erection of new 2-bedroom dwelling in Castle Hill Lane/Castle Street.
*c)Briefing Note No. 22-09 – 5-Year Housing Land Supply and Housing Delivery Test (attached)
9. Highways, Rivers, Footpaths, Traffic & Transport
a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.
b) Highway closure – Please see the link to an urgent closure notice for Edge Bridge (part), Mill Lane (part), Mere commencing 20th June 2022. https://api-gb.one.network/downloads/tm/1142/ttrn-edge-bridge-part-mill-lane-par_128884066_3443597_f07a6dc4fe.pdf The closure can also be found on one.network here: https://one.network/?tm=128884066
c) To consider additional parking restrictions for Mere Town Centre – Cllr. Jeans
10. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
a) Car Park Sponsorship
b) Communication from Mere Croquet & Boules Club relating to membership/accounts and rental.
c) To clarify understanding in relation to changes to leases for Duchy Manor/Mere School Car Park following the construction work etc.
11. Finance, Policy & Resources
*a) Payments – To review and authorise schedule of payments (attached)
b) Clarification on the purchase of tractor:
i) Is it the Town Council’s preference to purchase the tractor outright?
ii) Is the Town Council happy that it has followed Financial Regulations and Procurement procedures?
*c) To approve and adopt Mere Town Council Investment Policy
*d) To review Mere Town Council Reserves Policy: To review reserves and authorise transfer of funds to National Savings Account
*e) To approve the Accounting Statements for the year ending 31st March 2022 as prepared by the Town Clerk & RFO
*f) Annual Governance and Accountability Return 2021/22
I. To receive and note the Annual Internal Audit Report
II. II. To approve the Annual Governance Statement (Section 1)
III. To approve the Accounting Statements (Section 2) Attached
IV. For the Chairman and Clerk to sign the Annual Governance Statement and the Chairman to sign the Accounting Statements
V. To set the commencement date for the exercise of public rights
VI. To note other information to be sent to the External Auditor and required by External Auditor as part of Intermediate Review 2021/22
h) Appointment of internal auditor for 2022/23 financial year.
i) Replacement Defibrillator
12. General Items
a) To consider draft Communications Policy – Cllr. Rachael Hansford
*b) Wiltshire Council Briefing Note 22-11 – Solar Together Wiltshire
*c) Wiltshire Council Briefing Note 22-13 – Area Board Arrangements
13. Future meetings and events
14. Future agenda items
Note: Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.
*Further information on these items enclosed/attached
15. EXCLUSION OF THE PRESS AND PUBLIC. To consider exclusion of the press and public from the meeting, in accordance with the Public Bodies (Admission to Meetings) Act 1960, section 1(2), to transact business for which publicity would be prejudicial to the public interest by reason of its confidential nature (staffing matters & contracts (?)
a) Staffing issues – Proposals from Octopus Personnel.
b) Wiltshire Towns programme