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Agenda for Town Council meeting to be held on Monday, 7th April 2024

Mere Town Council

Town Clerk – Mrs. L. C. Wood

 

27th March 2025

 

Dear Councillor,

 

You are summoned to a meeting of Mere Town Council to be held on Monday, 7th April 2025 at 7.00 pm in The Andy Young Pavilion at Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.

 

Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email (lindseywood@merewilts.org) at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,

 

 

Lindsey Wood,

Town Clerk & RFO

 

Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).

Reports from local police representatives

 

AGENDA

  1. Apologies – To receive apologies for absence.

 

  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis

 

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.

 

  1. Minutes – To resolve that the minutes of the Town Council meeting held on 3rd March 2025 be approved as a correct record. For working group to approve Minutes of working group meeting held to review & assess the effectiveness of Internal Control Measures held on Tuesday, 25th March 2025. (attached)

 

  1. Matters Arising from Public Session

 

  1. Matters Arising from previous Meetings (not covered by other agenda items)

*a) Annual Town Meeting – draft agenda attached

 

  1. Reports & Consultations
  2. a) Wiltshire Councillors Report

 

  1. Planning
  2. a) Applications for consultation response:

 

Application No: PL/2025/01982
Application Type: Householder planning permission
Proposal: Single Storey Extension
Site Address: THE PAX, LIMPERS HILL, MERE, WARMINSTER, BA12 6BD
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000D7N8U

 

Application No: PL/2025/02086
Application Type: Full planning permission
Proposal: Self build bungalow
Site Address: The Acorns, Barrow Street, Mere, Warminster, BA12 6AB
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000D93Yf

 

Wiltshire Council Planning Consultation Response
Officer’s Name: Joe Richardson
Direct Line: 01722 434583
Application No: PL/2025/02348
Application Type: Full planning permission
Proposal: Demolition of an existing dwelling and barn and the proposed replacement dwelling comprising of a three bedroomed property
Site Address: Breaches Barn, Barrow Street, Mere, Warminster, Wiltshire, BA12 6AB
Planning Register Link:  

https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000DDSc6

 

Application No: PL/2025/02698
Application Type: Notification of proposed works to trees in a conservation area
Proposal: T1 Cherry, Remove lateral branch overhanging no 3 Castle Lane. Reduce lateral branch by 1.5m to leave at 1.5m
Site Address: THE MALT HOUSE, CASTLE STREET, MERE, WARMINSTER, BA12 6JE
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000DOGlh

 

Application No: PL/2022/09365 AMENDED PLANS/ADDITIONAL INFORMATION
Application Type: Full planning permission
Proposal: New employment building (Use Class B2) with associated offices, access, car parking, service space, landscaping and associated development infrastructure.
Site Address: Land adjacent to Quarryfield Industrial Estate, Castle Street, Mere, BA12 6LA
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0i3z000019AweX

 

Application No: PL/2025/01494 & PL/2025/01909
Application Type: Full planning permission & Listed Building Consent
Proposal: Replacement front and rear door, replacement kitchen windows, replacement dormer windows, new dormer roof with slate tiles and timber fascia to be painted
Site Address: The Stone Cottage, Salisbury Street, Mere, Warminster, Wilts, BA12 6HE
Planning Register Links: https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000CkzMX

https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000D5Md7

 

  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.

 

  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

*a) Request for the use of a part of Salisbury Street Car Park for Charles Coles Family Funfairs to have a small funfair for the Mere Carnival event on 13.9.25 (information in Clerks Report + attachment)

 

  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

  1. b) To note the reconciliations for February 2025; the Chairman to sign and verify against the bank statements seen

*c) To adopt recommendations of working group as outlined in Minutes of Working group meeting held to review & assess the effectiveness of Internal Control Measures held on Tuesday, 25th March 2025 (Minutes attached) and to approve and sign the Statement of Internal Control 2024/25 (draft attached)

*d) To report on allotment rent audit (see Clerks Report)

  1. e) 2023/24 Annual Governance & Accountability Return external auditor instructions

 

  1. General Items

 

Briefing Notes

  • Briefing Note no. 25-02 Management of Council business and publicity, during the pre-election period.
  • Briefing Note 25 -03 – Local Nature Recovery Strategy (LNRS) update

 

  1. Future meetings and events

Annual Town Meeting – Wednesday, 23rd April 2025

 

  1. Future agenda items

NB – Please note that the next Town Council meeting will be the Annual Town Council meeting and will be held on Monday, 12th May 2025

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

 

*Further information on these items enclosed/attached

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MERE PEACE MEMORIAL SPORTS AND RECREATION GROUND

Registered Charity No. 1093497

 

For the Trustee to consider the following:

 

  1. Lease between Mere Peace Charity and Seeds4Success – please see attached documents:
  • Project Co-Ordinator’s Report (attached)
  • Draft Lease prepared by Wellers Hedley (attached)
  • Rental Valuation report for Youth Centre Building (attached)
  • Schedule of Condition for Youth Centre Building (attached)

 

  1. Payment:

Water2Business – Standing Charge for water supply to old cricket shed                 £ 30.99

Wiltshire Council – Business Rates for Recreation Ground                                        £  0.00