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Agenda for Town Council meeting to be held on Monday, 7th February 2022

Mere Town Council

Town Clerk – Mrs. L. C. Wood

Duchy Manor,

Springfield Road,




BA12 6EW

Phone: 01747 860701


2nd February 2022


Dear Councillor,


You are summoned to a meeting of Mere Town Council to be held at Duchy Manor, Springfield Road, Mere, Wiltshire BA12 6EW at 7.00 pm on Monday, 7th February 2022.  The meeting will consider the items set out below.


Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email ( at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,



Lindsey Wood,

Town Clerk & RFO



Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).



  1. Apologies – To receive apologies for absence.


  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.
  • To receive Declarations of Interest relating to matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
  • To receive written requests for new DPI dispensations.

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.


  1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 10th January 2022 be approved as a correct record. (attached)


  1. Matters Arising from Public Session

*a) Concerns raised by residents relating to ‘Options’ put forward by Wiltshire Council for the future of Sheltered Housing at Lynch Close (Clerk’s report attached)


  1. Matters Arising from previous Meetings
  2. a) Climate Change Strategy – suggestions for community survey & also Town Council strategy document – Cllr. Debbie Beale
  3. b) Update on Platinum Jubilee Celebration preparations and application for Scheduled Ancient Monument Consent for brazier

*c) Mere School Expansion Project

  1. Planning Application – Certification of Ownership notification
  2. Report on pre-start meeting held on 31st January 2022 via Teams (report attached)
  3. d) What is the Town Council’s thoughts on taking on the freehold/leasehold of Mere Library and responsibility for running the facility?
  4. e) Cemetery Wall – Cllr. Hill


  1. Reports & Consultations
  2. a) Report from Wiltshire Councillor


  1. Planning
  2. a) Applications for consultation response – (All applications can be viewed on Wiltshire Council’s Planning & Building Control Public Register – – type in the relevant


Application No: PL/2022/00291
Application Type: Full planning permission
Proposal: Formation of field access (retrospective)
Site Address: Land at Wet Lane, Wet Lane, Mere, BA12 6BA
Planning & Building Control Public Register Link:




  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports


  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
  2. a) Suggestion for a dog ban (Public Spaces Protection Order) for Mere Peace Memorial Sports & Recreation Ground – Cllr. Rachael Hansford

*b) Rebuilding of Mere Youth Centre – report on meeting held at Mere Youth Centre on 18th January 2022

  1. c) Environmental Stewardship Agreement Extension 2022
  2. d) Mere Electric Car Club Survey – update and reminder to complete survey by 25.2.22


  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

  1. b) To set date, membership, venue & agenda for Working Group meeting to review and assess the effectiveness of internal control measures.

*c) ‘Specification’ to form job advertisement for Project Co-Ordinator for Mere Town Council (as recommended/approved at Budget Meeting) – Cllr. Jordan

  1. d) To consider setting a Draft Communications Policy – Cllr. Rachael Hansford


  1. General Items
  2. a) To set date, venue & agenda for Annual Town Meeting


  1. Future meetings and events

Mere Carnival Committee AGM – Monday, 7th March 2022 at 6.15 pm


  1. Future agenda items


Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


*Further information on these items enclosed/attached










Registered Charity No. 1093497


For Trustees to consider the following:


  1. a) Suggestion for a dog ban (Public Spaces Protection Order) for Mere Peace Memorial Sports & Recreation Ground – Cllr. Rachael Hansford
  2. b) Rebuilding of Mere Youth Centre – report on meeting held at Mere Youth Centre on 18th January 2022