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Agenda for Town Council meeting to be held on Monday, 8th April 2024

Mere Town Council

Town Clerk – Mrs. L. C. Wood


3rd April 2024




Dear Councillor,


You are summoned to a meeting of Mere Town Council to be held on Monday, 8th April 2024 at 7.00 pm at Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.


Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email ( at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,



Lindsey Wood,

Town Clerk & RFO


Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).

Reports from local police representatives



  1. Apologies – To receive apologies for absence.


  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis


Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.


  1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 4th March 2024 be approved as a correct record. For working group to approve Minutes of working group meeting held to review & assess the effectiveness of Internal Control Measures held on Thursday, 21st March 2024 (attached)


  1. Matters Arising from Public Session


  1. Matters Arising from previous Meetings (not covered by other agenda items)

*a) Annual Town Meeting (Minute Ref. 382a) – suggested agenda (Draft agenda attached)

*b) Update on licence agreement with Econetiq for EV chargers in Salisbury Street Car Park (Minute Ref: 386b) [see Clerks Report]


  1. Reports & Consultations
  2. a) Wiltshire Councillors Report

*b) Project Co-Ordinator’s Report (report attached)

  1. c) Community Governance Review – to report on public consultation meeting held on 18th March 2024


  1. Planning
  2. a) Applications for consultation response:
Application No: PL/2024/02765
Application Type: Notification of proposed works to trees in a conservation area
Proposal: T1 – Apple tree – reduce main branch by 5m and reduce remainder of tree back to previous pruning points and balance and shape
Planning Register Link:



Application No: PL/2024/02080
Application Type: Removal/variation of conditions
Proposal: Variation of condition 2 of PL/2023/00624 (approved plans) in order to substitute the use of stone in lieu of buff bricks on certain elevations
Site Address: Land Adjacent to Quarryfield Industrial Estate, Castle Street, Mere, BA12 6LA
Planning Register Link:



  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.

*b) Highway Improvement Request Form for review and provision of additional lighting in Pettridge Lane – (Form attached)


  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

*a) To consider appointing a QS to provide an estimate and specification for the Public Toilet project (report attached & layout plan attached)

  1. b) Update on clock chiming repair
  2. c) Community Garden Proposals for Fennel Road


  1. Finance, Policy & Resources

*a) Payments – To review and authorise schedule of payments (attached)

  1. b) To note the reconciliations for February 2024; the Chairman to sign and verify against the bank statements seen

*c) To adopt recommendations of working group as outlined in Minutes of Working group meeting held to review & assess the effectiveness of Internal Control Measures held on Thursday, 21st March 2024 (Minutes attached) and to approve and sign the Statement of Internal Control 2023/24 (draft attached) and approve the Annual Investment Strategy (draft attached) + approval of Fixed Asset Register 2023/24 (attached) and approval of Asset Management Policy (draft attached).

*d) To report on allotment rent audit (in Clerks Report)

  1. e) 2023/24 Annual Governance & Accountability Return external auditor instructions
  2. f) To sign the Grant Agreement for the Provision of the Wiltshire Towns Programme – Activity Generation Allocation Funding 2023-2024
  3. g) Cleaning of office/Andy Young Pavilion

*h) CCLA – to make formal resolution to invest £100,000 into the CCLA Public Sector Deposit Fund and to authorise signatories and account operators.


  1. General Items
  2. a) Briefing Note 25-06 – Management of Council business and publicity during the pre-election period (attached)
  3. b) To change date of June 2024 meeting
  4. c) Blue Plaques for Mere – potential signs and sites


  1. Future meetings and events
  • Annual Town Meeting to be held on Wednesday, 24th April 2024 at Duchy Manor
  • Cranborne Chase National Landscape Annual Forum – Tuesday, 16th April 2024 – 9.30 am – 4.00 pm. Dinton Village Hall (booking required)


  1. Future agenda items

NB – Please note that the next Town Council meeting will be the Annual Town Council meeting and will be held on Monday, 13th May 2024


Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


*Further information on these items enclosed/attached