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Agenda for Annual Town Council meeting to be held on Monday, 13th May 2024

Mere Town Council

Town Clerk – Mrs. L. C. Wood

 

 

e-mail: lindseywood@merewilts.org

www.merewilts.org

8th May 2024

 

Dear Councillor,

 

You are summoned to the ANNUAL meeting of Mere Town Council to be held on Monday, 13th May 2024 at 7.00 pm at Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.

 

Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email (lindseywood@merewilts.org) at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,

 

 

Lindsey Wood,

Town Clerk & RFO

 

Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).

 

Reports from local police representatives

AGENDA

 

  1. To elect Chairman of Mere Town Council for 2024/25 and to receive the Chairman’s Declaration of Acceptance of Office

 

  1. To elect Vice-Chairman of Mere Town Council for 2024/25 and to receive the Vice-Chairman’s Declaration of Acceptance of Office.

 

  1. Apologies – To receive apologies for absence.

 

  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.
  • To receive declarations of interest from councillors on items on the agenda
  • To receive written requests for dispensations for disclosable pecuniary interests (if any)
  • To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis

 

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.

 

  1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 8th April 2024 be approved as a correct record. (attached)

 

*6.  To review and adopt the Standing Orders & Financial Regulations for Mere Town Council (both attached)

 

  1. Internal Audit

To appoint/re-appoint an Internal Auditor

 

  1. To review Committee Structures and appointment of any committees in accordance with standing order 4 and, if appointing committees, to consider terms of reference etc.

 

  1. To appoint members, including Convenors, to serve on Working Groups as required.

 

  1. To appoint members, including the Chairman, to serve on the Staffing Panel

 

  1. To appoint members, including the Chairman, to serve on the Appeals Committee

 

  1. To appoint/re-appoint Trustees for Forest Charities

 

  1. a) Review of representation on or work with external bodies and arrangements for reporting back:

 

Organisation 2023/24 Representative 2024/25 Representative
Youth Club, Seeds4Success, CAYPIG (Community Area Young People) Cllrs. S. Catley, A. Colman & G. Ings.
Cricket Club Cllr. Ings
Health & Community Care Cllr. Hill
Tennis Club Cllr. Jeans
Football Club Cllr. S. Catley
Public Transport & CATG Cllr. John Jordan
Mere & District Linkscheme Mrs. Adrienne Howell
Museum Committee Cllr. Jeans
Footpaths & Rights of Way Cllr. Jordan
Chamber of Trade Chairman & Cllr. Hazzard
Friends of Mere Museum Cllr. Jordan
School Governor Cllr. Ings & Cllr. S. Catley (Chair to talk to school to clarify)
Mere Bowling Club Cllr. Ings
Carnival Committee Cllr. Jordan
Area Board & LHFIG Chairman & Vice-Chairman
Mere Film Shows Mrs. Rosie Jordan-Barr
Rivers Group Cllr. R. Coward, Cllr. Debbie Beale & Cllr. Symonds
Mere Parochial Church Council Cllr. A. Colman
Trustees for Mere Forest Charity As Minute 277a)

 

*14.  Review of delegation arrangements to committees, sub-committees, staff and other local authorities; (Scheme of Delegation attached)

 

  1. To review the Council’s banking and signatory arrangements and mandate for direct debits.

 

*16.  To review the Council’s asset register (asset register attached)

 

*17.  Confirmation of arrangements for insurance cover in respect of all insurable risks (renewal insurance schedule attached – see also, agenda item 25d)

 

  1. To fix the dates and times of ordinary meetings of the Council and Committees for the ensuing year.

 

  1. Matters Arising from Public Session

 

  1. Matters Arising from previous Meetings (not covered by other agenda items)

*a) Feedback on Annual Town Meeting and responses to questions raised (Minutes attached + Questions & suggested responses in Clerks Report)

 

  1. Reports & Consultations
  2. a) Wiltshire Councillors Report

*b) Project Co-Ordinator’s Report (attached)

  1. c) Report on LHFIG meeting held on 8th May 2024

 

  1. Planning
  2. a) Applications for consultation response:
Application No: PL/2024/03572
Application Type: Householder planning permission
Proposal: Single storey flat roofed extension
Site Address: Green Ridge, Barrow Street, Mere, Warminster, BA12 6AB
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ3000005VV1S

 

 

Application No: PL/2024/03421
Application Type: Householder planning permission
Proposal: Remove existing conservatory and pre-fabricated garage. Construction of garden room, utility and boot room with car port, with internal alterations. Reposition vehicular access and re-grade driveway, with associated hard and soft landscaping.
Site Address: Sandells, Water Street, Mere, Warminster, BA12 6DY
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ3000005LWtF

 

 

 

 

Application No: PL/2024/03855
Application Type: Listed building consent (Alt/Ext)
Proposal: Alterations to facilitate change of use from office to 1no. dwelling. Raise wall to increase pitch of rear extension and installation of 2no. rooflights
Site Address: Stone Cottage, Salisbury Street, Mere, BA12 6HE
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ3000005hBWn

 

 

Application No: PL/2024/02356
Application Type: Full planning permission
Proposal: Alterations to facilitate change of use from office to 1no. dwelling. Raise wall to increase pitch of rear extension and installation of 2no. rooflights
Site Address: Stone Cottage, Salisbury Street, Mere, BA12 6HE
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ3000004ZNkD

 

 

  1. 23. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.

 

  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
  2. a) Suggestion to amend cemetery regulations to permit interment of cremated remains only in Mere Cemetery – Cllr. R. Coward

 

  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

  1. b) To confirm approval for S.137 payments for 2024/25 financial year (as listed in payment schedule)
  2. c) To note the reconciliations for March 2024; the Chairman to sign and verify against the bank statements seen

*d) To consider quotation for insurance renewal (attached)

*e) To review and approve end of year Budget/Expenditure Report including revisions to reserves and to discuss debtors/creditors and End of Year Summaries (report attached)

*f) Request from Grove Building Mere for financial assistance and support of their funding application to South West Wiltshire Area Board in order to upgrade the audio-visual facilities in the building. (report attached)

 

  1. General Items
  2. a) Concerns about security of old Beaumonts building/site in Woodlands Road

 

Briefing Notes:

*Briefing Note 24-08, Draft Licensing Policy 2024-2029 consultation (Briefing Note attached)

 

  1. Future meetings and events
  • 22nd May at 11 am – South West Wiltshire Area Board Health & Wellbeing Group Meeting
  • 29th May at 6.30 pm – South West Wiltshire Area Board meeting at The Grove Building, Church Street, Mere.
  • 6th June 2024 – 11 am – Wreath laying service and Last Post at Mere War Memorial in commemoration of 80th Anniversary of D-Day Normandy Landings.

 

  1. Future agenda items

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

 

*Further information on these items enclosed/attached

 

 

 

 

 

 

 

 

MERE PEACE MEMORIAL SPORTS AND RECREATION GROUND

Registered Charity No. 1093497

 

For Trustees to consider the following:

 

Payment from Mere Peace Memorial Sports & Recreation Ground Charity to Mere Town Council for maintenance charges for 2023/24