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Agenda for Town Council meeting to be held on Monday, 2nd June 2025

Mere Town Council

Town Clerk – Mrs. L. C. Wood

Duchy Manor,

Springfield Road,

Mere

Warminster,

Wiltshire

BA12 6EW

Phone: 01747 860701

e-mail: lindseywood@merewilts.org

www.merewilts.org

28th May 2025

 

Dear Councillor,

 

You are summoned to a meeting of Mere Town Council to be held on Monday, 2nd June 2025 at 7.00 pm at Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.

 

Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email (lindseywood@merewilts.org) at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,

 

 

Lindsey Wood,

Town Clerk & RFO

 

Public Participation Session

 

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).

Reports from local police representatives

 

AGENDA

  1. Apologies – To receive apologies for absence.
  2. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis

 

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.

 

  1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 12th May 2025 be approved as a correct record. (attached)

 

  1. Matters Arising from Public Session

 

  1. Matters Arising from previous Meetings (not covered by other agenda items)

*a) Mere Cemetery Ancestry & Heritage Project and potential funding opportunity :The Heritage Revival Fund has been created to help communities across England rescue and repurpose neglected historic buildings.  (Project brief prepared by the Clerk in 2016 attached)

 

  1. Reports & Consultations
  2. a) Wiltshire Councillors Report

*b) Project Co-Ordinator’s Report (attached)

 

  1. Planning
  2. a) Applications for consultation response:

 

Application No: PL/2025/04535
Application Type: Prior notification: Development by telecoms operators
Proposal: The removal of existing 20m monopole, 3 no. antennas and 3 no. dish. Proposed replacement with 22.50m monopole, 3 no. antennas, existing 3 no dish to be re-supported on replacement monopole and ancillary development thereto including existing equipment cabin upgrade.
Site Address: Land adjacent to Charnage Quarry, Off the A303, Charnage, Warminster, BA12 6AP
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000EJNqT

 

Application No: PL/2025/04320
Application Type: Lawful development: Existing use
Proposal: The erection of a dwellinghouse and the use of outbuildings and land for purposes ancillary to the residential use. Change of use of a building to a dwellinghouse (The Bungalow) and the use of land for the stationing of a caravan for permanent residential occupation independently of Three Oaks Farm.
Site Address: Three Oaks Farm, Gillingham Road, Mere, BA12 6LH
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000E8x1K

 

Application No: PL/2025/04203
Application Type: Full planning permission
Proposal: Construction of an outdoor equestrian arena/manage with pedestrian access
Site Address: Burton Grange, Burton, Mere, Warminster, BA12 6BR
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000E4xxV

 

 

  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward and MyWiltshire reports.
  3. b) Manor Road & Angel Lane priorities for Highway Maintenance for Mere? – Cllr. Jeans

 

  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
  2. a) Re-location of Town Council’s Honours Boards
  3. b) Castle Hill & Long Hill
  • Environmental Stewardship Scheme & scrub management
  • Replacement/repair fencing
  • Grazing
  1. d) Car Park Sponsorship update (see Minutes December meeting)

*e) Proposed works on adult football pitch to be carried out by Mere Town Football Club (see Clerks Report)

 

  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

  1. b) To note the reconciliations for April 2025; the Chairman to sign and verify against the bank statements seen
  2. c) To report on delegated decision on insurance quotation assessment.

*d) To note and approve the End of Year Budget/Expenditure report and associated financial summary documents (attached)

*e) To approve the Town Council’s Reserves Policy 2025/26 (attached)

*f) To approve the Town Council’s Investment Strategy 2025/26 (attached)

  1. To approve the transfer of £75,000 from our National Savings Account into our Lloyds Bank general account
  2. To approve the transfer of £50,000 from the Lloyds Bank general account into our CCLA Public Sector Deposit Fund Account

*g) To approve DRAFT Vexatious Complaints Policy (attached)

*h) Wiltshire Towns Programme – Action Plan for 24/25 and 25/26 (attached)

*i) SSEN funding (see Clerk’s Report) & PCC Community Action Fund 2025 (see Clerks Report)

 

  1. Audit and Annual Governance and Accountability Return 2024/25

*a) Annual Governance and Accountability Return 2023/24

  1. To receive and note the Annual Internal Audit Report (attachment pending)
  2. To approve the Annual Governance Statement (Section 1)
  • To approve the Accounting Statements (Section 2) [attached]
  1. For the Chairman and Clerk to sign the Annual Governance Statement and the Chairman to sign the Accounting Statements
  2. To set the commencement date for the exercise of public rights
  3. To note other information to be sent to the External Auditor and required by External Auditor as part of Intermediate Review 2023/24

 

  1. General Items
  2. a) VJ Day in 2025 will be observed on Friday, August 15th. This marks the 80th anniversary of Japan’s surrender to the Allies, effectively ending World War II

 

  1. Future meetings and events

*a) Invitation to attend Safer Together: Strengthening Community Safety Through Partnership & Anonymity (virtual briefing hosted by Crimestoppers) – 12th June 2025 at 17.30 Online  (see Clerks Report)

 

 

  1. Future agenda items

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

 

*Further information on these items enclosed/attached

 

 

 

 

 

 

 

 

MERE PEACE MEMORIAL SPORTS AND RECREATION GROUND

Registered Charity No. 1093497

 

For Trustees to consider the following:

 

To approve payment to Mere Town Council for maintenance charges                    £16752.34

As per Recreation Ground Summary in End of Year Budget/Exp report

 

 

 

 

 

 

 

 

 

 

Attachments