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Agenda for Town Council meeting to be held on 4th March 2024


28th February 2024


Dear Councillor,


You are summoned to a meeting of Mere Town Council to be held on Monday, 4th March 2024 at 7.00 pm in the Andy Young Pavilion, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.


Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email ( at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,



Lindsey Wood,

Town Clerk & RFO


Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).

Reports from local police representatives



  1. Apologies – To receive apologies for absence.


  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis


Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.


  1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 5th February 2024 be approved as a correct record. (attached)


  1. Matters Arising from Public Session


  1. Matters Arising from previous Meetings (not covered by other agenda items)

*a) Annual Town Meeting – suggestions for alternative structure and content of meeting (see Clerks Report)


  1. Reports & Consultations

*a) Community Governance Review – Public consultation meeting (see Clerks Report + 3 attachments)

  1. b) Report on SWW Area Board meeting held on Wednesday 28th February at Wilton Community Centre
  2. c) Report on LHFIG meeting held on Wednesday, 7th February
  3. d) Wiltshire Councillors Report

*e) Project Co-Ordinator’s Report (report attached)

*f) Martyn’s Law Martyn’s Law: standard tier consultation.  Terrorism (Protection of Premises) Bill – Standard Tier: Government consultation begins 5.2.24 and ends 18.3.24 (see Clerks Report) +

*g) Dorset & Wiltshire Fire & Rescue Authority – Consultation on draft Community Safety Plan 2024-28 (see Clerks Report)


  1. Planning
  2. a) Applications for consultation response:
Application No: PL/2024/01520
Application Type: Notification of proposed works to trees in a conservation area
Proposal: T1 Walnut – Shorten lateral spread of canopy in a westerly direction by 2.5-3m. Blend into upper and radial canopy.
Planning Register Link:



Application Type: Full planning permission
Proposal: Changes to design of building approved under PL/2022/03832, construction of access track and area of hardstanding with associated works (Retrospective)
Site Address: Land at Woodlands Road, Mere, Wilts, BA12 6JT
Planning Register Link:


Application Type: Full planning permission
Proposal: Changes in design of barn approved under PL/2022/03331, erection of a timber outbuilding for use in association with a mixed use of the land for agriculture and equestrian purposes with associated works (retrospective)
Site Address: Land at Wet Lane, Mere, BA12 6BA
Planning Register Link:


Application No: PL/2024/02044
Application Type: Notification of proposed works to trees in a conservation area
Proposal: T1 Ash- Fell and replant T2 Horse Chestnut – Crown lift westerly branches over doctors surgery and overhead cables. T3 Sugar Maple – Reduce height of westerly stem by four metres.
Planning Register Link:


  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.


  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
  2. a) Request to replace existing polytunnel with greenhouse (acrylic) 10ft X 6ft 6” on Wellhead allotments

*b) Update on licence agreement with Econetiq for EV chargers in Salisbury Street Car Park (see Clerks Report)


  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (schedule attached)

*b) To note the reconciliations for January 2024; the Chairman to sign and verify against the bank statements seen

  1. c) Grant for Defibrillator for Walnut Road/Woodlands Road area


  1. General Items

*Briefing Note 24-02: Septic Tank Upgrade Communications Campaign – Revamp Your Tank (attached)

*Briefing Note 24-03: Community Governance Review (attached)

*Briefing Note 24-04: Development of Cultural Strategy for Wiltshire (attached)


  1. Future meetings and events
  2. a) Activities In Mere (AIM) event planned for August 2024 – planning and funding.

*b) Police Drop-In surgery at Mere Police Station – Saturday, 9th March 2024 between 18:00-19:30 (see Clerks Report).


  1. Future agenda items


  1. Exempt information

Staffing matters


Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.




*Further information on these items enclosed/attached