Skip to content Skip to left sidebar Skip to right sidebar Skip to footer

Agenda for Town Council meeting to be held on Monday, 1st June 2026

 

27th May 2026

 

Dear Councillor,

 

You are summoned to a meeting of Mere Town Council to be held on Monday, 1st June 2026 at 7.00 pm at Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.

 

Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email (lindseywood@merewilts.org) at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,

 

 

Lindsey Wood,

Town Clerk & RFO

 

 

Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).

Reports from local police representatives

 

AGENDA

  1. Apologies – To receive apologies for absence.

 

  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis

 

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.

 

  1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 13th May 2026 be approved as a correct record. (attached)

 

  1. Matters Arising from Public Session

 

  1. Matters Arising from previous Meetings (not covered by other agenda items)
  2. a) The Old Nursery Site at Burton – The CPRE has passed on our request for advice to the appropriate person but at the time of writing this agenda we have not received that advice and so a draft formal complaint has not yet been written.
  3. b) Proposed Fire Station Closures
  4. c) Superfast Broadband provision
  5. d) Update on IT & Software review/provision

 

 

  1. Reports & Consultations
  2. a) Wiltshire Councillors Report
  3. b) Project Co-Ordinator’s Report (zip folder attached)
  4. c) Report on Mere-athon weekend

 

  1. Planning
  2. a) Applications for consultation response:

 

Application No: PL/2026/02689
Application Type: Full planning permission
Proposal: Proposed Conversion of a Single Dwelling into Two Apartments
Site Address: Newport House, Salisbury Street, Mere, Warminster, BA12 6HE
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000LBwuD

 

 

Application No: PL/2026/02961
Application Type: Prior approval Part 3 Class Q: Agricultural buildings to dwellinghouses
Proposal: Application for prior approval under Class Q of the GPDO 2015 as amended for change of use of agricultural building into a single residential dwellinghouse (Class C3) with associated operational development.
Site Address: Barrow Street Farm, Barrow Street, Mere, Warminster, BA12 6AB
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000LQ84H.

 

Application No: PL/2026/03103
Application Type: Notification of proposed works to trees in a conservation area
Proposal: T1 Yew – Reduce crown height by up to 3-3.5 meters. Shorten radial spread of canopy, extending due east over garden boundary, by up to 1-1.5m. Cutting back to boundary. All other lateral growth will remain the same.
Site Address: STEPPING STONES, WATERSIDE, MERE, WARMINSTER, BA12 6EE
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000LaQ37

 

 

Application No: PL/2026/01605
Application Type: Full planning permission
Proposal: Installation of four temporarily portable cabins (including security, office, welfare and rest rooms units) ranging in size from 4.8m to 12m in length to support essential site operations
Site Address: Charnage Quarry, Mere, Warminster, BA12 6AP
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000K5uE9

 

 

  1. b) Notice of Withdrawal of Wiltshire Local Plan Pre-Submission Draft 2020-2038 (Regulation 19)

 

  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward and MyWiltshire reports.
  3. b) LHFIG Meeting 10.6.26

 

  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
  2. a) North Chapel – Grant application

 

  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

*b) To note the reconciliations for April 2026; the Chairman to sign and verify against the bank statements seen

*c) Internal Controls for Review  (all policy documents for review/adoption in Zip folder attached)

  1. To approve Statement of Internal Control
  2. Annual Investment Strategy 2026/27
  3. Reserves Policy 2026/27
  4. Health & Safety Policy
  5. Risk Management Strategy
  6. Financial Risk Assessment
  7. Publication Scheme under FOI
  8. Freedom of Information Policy
  9. Data Protection/GDPR Policy
  10. Business Continuity Plan
  11. Privacy Statement/Privacy Notice 2026
  12. d) Insurance Renewal – to consider Insurance Renewal (report attached)
  13. e) To note and approve the End of Year Budget/Expenditure report and associated financial summary documents (attached)
  14. f) SSEN funding application
  15. g) Audit & Annual Governance and Accountability Return 2025/26

*a) Annual Governance and Accountability Return 2024/25

  1. To receive and note the Annual Internal Audit Report –
  2. To approve the Annual Governance Statement (Section 1)
  • To approve the Accounting Statements (Section 2) [attached] –
  1. To set the commencement date for the exercise of public rights
  2. To note other information to be sent to the External Auditor and required by External Auditor as part of Intermediate Review 2024/25

 

 

 

  1. General Items

Briefing Notes

Wiltshire Faith Communities Network (Briefing Note attached)

 

  1. Future meetings and events

Invitation to Mere & District Link Scheme AGM Friday, 5.6.26 in The Grove Building, Mere at 7 pm

 

  1. Future agenda items

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

 

*Further information on these items enclosed/attached

 

 

 

 

MERE PEACE MEMORIAL SPORTS AND RECREATION GROUND

Registered Charity No. 1093497

 

For Trustees to consider the following:

 

To approve payment to Mere Town Council for maintenance charges                       £15469.52

as per Recreation Ground Summary in End of Year Budget/Exp report

 

Attachments