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Agenda for Town Council meeting to be held on Monday, 15th January 2024

Mere Town Council

Town Clerk – Mrs. L. C. Wood

10th January 2024


Dear Councillor,


You are summoned to a meeting of Mere Town Council to be held on Monday, 15th January 2024 at 7.00 pm in the Andy Young Pavilion, Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.


Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email ( at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,



Lindsey Wood,

Town Clerk & RFO


Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).



  1. Apologies – To receive apologies for absence.


  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis


Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.


  1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 4th December 2023 be approved as a correct record. (attached)


  1. Matters Arising from Public Session


  1. Matters Arising from previous Meetings (not covered by other agenda items)

*a)  Minute Ref: 344b) Community Governance Review (see Clerks Report)


  1. Reports & Consultations
  2. a) Wiltshire Councillors Report
  3. b) Project Co-Ordinator’s Report (report attached)


  1. Planning
  2. a) Applications for consultation response:


Application No: PL/2023/09919
Application Type: Full planning permission
Proposal: Erection of WC hut, construction of access track and area of hardstanding (Retrospective)
Site Address: Land at Woodlands Road, Mere, Wilts, BA12 6JT
Planning Register Link:


Application No: PL/2023/10288
Application Type: Full planning permission
Proposal: Erection of a timber studio for use in association with donkey sanctuary and to provide holiday accommodation (retrospective)
Site Address: Land at Wet Lane, Mere, BA12 6BA
Planning Register Link:


Application No: PL/2023/10700
Application Type: Listed building consent (Alt/Ext)
Proposal: Replace rotten kitchen window
Site Address: The House, Salisbury Street, Mere, Warminster, BA12 6HE
Planning Register Link:


Application No: PL/2023/10666
Application Type: Householder planning permission
Proposal: Demolition of store to rear of ground floor and construction of new extension at 1st floor over existing ground floor rooms.
Site Address: Beech Cottage, Chetcombe Road, Mere, BA12 6AX
Planning Register Link:


Application No: PL/2023/10999
Application Type: Notification of proposed works to trees in a conservation area
Proposal: T1 Horse Chestnut. Tree is close to the neighbouring property and has a large sub-dominant stem. Reduce height by 2-3 metres and reduce the lateral spread by 2-3 metres. General pruning to round over and balance the trees shape.
Planning Register Link:


Application No: PL/2023/10789
Application Type: Householder planning permission
Proposal: Single Storey Extension to East Elevation to Provide Family Room and Farm Office.
Site Address: Downs View Farm, Limpers Hill, Mere, Warminster, BA12 6BD
Planning Register Link:


Application No: PL/2023/11168
Application Type: Notification of proposed works to trees in a conservation area
Proposal: I propose to reduce 1 large Birch tree back to the previous (25% Reduction), to control the size and shape. I propose to reduce the height of 1 large Cotoneaster tree by approximately 6ft and shape the sides to keep the natural shape. I propose to reduce 1 Maple tree by 25% to control the size and shape.
Planning Register Link:


  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.


  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

*a) To approve wording and signage for Permissive Path through Duchy Manor (see Clerks Report)


  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

  1. b) To note the bank reconciliations for November 2023; the Chairman to sign and verify against the bank statements seen

*c) To consider amendment to Council Tax Base and the affect this has on approved precept (see Clerks Report)

  1. d) To consider interim Internal Audit report (report attached)
  2. e) To review Annual Investment Strategy (Strategy document attached)

*f) To consider investment in CCLA (see Clerks Report)

  1. g) To consider Biodiversity Duty and Draft Biodiversity Policy & Action Plan (draft attached)


  1. General Items


  1. Future meetings and events
  2. a) SW Wiltshire LHFIG meeting 7.2.24 at 2.00 pm at The Nadder Centre, Weaveland Road, Tisbury.
  3. b) Cranborne Chase National Landscape Annual Forum 2024 – Wednesday, 28th February 2024 between 10 am – 4 pm at Dinton Village Hall.
  4. c) The Great Panto Puzzle, United Reform Church, Mere. Monday, 22nd January at 2.00 pm


  1. Future agenda items


Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


*Further information on these items enclosed/attached














Registered Charity No. 1093497


For Trustees to consider the following:


Submission of Annual Return for Mere Peace Memorial Sports & Recreation Ground Charity for Financial Year End 31.3.23