Agenda for Town Council meeting to be held on Monday, 1st December 2025

Mere Town Council

Town Clerk – Mrs. L. C. Wood

26^th November2025

Dear Councillor,

You are summoned to a meeting of Mere Town Council to be held on Monday, 1^st December 2025 at 7.00 pm in the Andy Young Pavilion, Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.

Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email (lindseywood@merewilts.org) at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,

Lindsey Wood,

Town Clerk & RFO

Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).

Reports from local police representatives

AGENDA

1. Apologies – To receive apologies for absence.

2. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.

3. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 3^rd November 2025 be approved as a correct record. (attached) For Budget Committee to approve Minutes of Annual Budget Meeting held on Wednesday, 19^th November 2025.

4. Matters Arising from Public Session

5. Matters Arising from previous Meetings (not covered by other agenda items)
6. a) The Old Nursery site off A303 at Burton (Minute Ref: 82a)
7. b) Report on Wiltshire Council Parking Plan engagement sessions

6. Reports & Consultations
7. a) Wiltshire Councillors Report
8. b) Project Co-Ordinator’s Report Report attached

7. Planning
8. a) Applications for consultation response:

1. b) Does the Town Council wish to ‘”call in” any planning application consultation responses?

8. Highways, Rivers, Footpaths, Traffic & Transport
9. a) To identify jobs for the Parish Steward and MyWiltshire reports.

9. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
10. a) For Chair & Vice-Chair to sign lease for Duchy Manor (office & old Children’s Centre)
11. b) CCTV for Duchy Manor
12. c) Feedback on firework event at Duchy Manor and request for 2026 date
13. d) Residents’ concerns about the management of Kingsmere Open Space Further information in Clerks Report
14. e) To consider requests for Banners to go on the Clock Tower for 2026 Further information in Clerks Report

10. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (Schedule of payments attached)

*b) To note the reconciliations for September & October 2025; the Chairman to sign and verify against the bank statements seen

1. c) Order of priority for next round of S.106 expenditure – are you happy for Project Co-ordinator to work on these three projects: (Please see Project Co-Ordinator’s scoping report requiring decisions) Scoping report attached

• MUGA refurb
• Recreation Ground Play Area
• Calisthenics area adjacent to pétanque

1. d) To adopt recommendations made by Budget Committee at Annual Budget Meeting including staff review proposals (as per Minutes). Minutes and reports attached – NB Some of this information is Private & ConfidentiaL

11. General Items
12. a) Xmas Light competition – judging etc.
13. b) Town of Culture Competition/funding Further information in Clerks Report

12. Future meetings and events

13. Future agenda items

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

*Further information on these items enclosed/attached