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Agenda for Town Council meeting to be held on Monday, 3rd October 2022

Mere Town Council

Town Clerk – Mrs. L. C. Wood

Duchy Manor,

Springfield Road,




BA12 6EW

Phone: 01747 860701


28th September 2022


Dear Councillor,


You are summoned to a meeting of Mere Town Council to be held at Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW on Monday, 3rd October 2022 at 7.00 pm.  The meeting will consider the items set out below.


Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email ( at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,



Lindsey Wood,

Town Clerk & RFO



Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).



  1. Apologies – To receive apologies for absence.


  1. To receive Declarations of Acceptance of Office and Register of Interest forms from newly co-opted members of Mere Town Council.


  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.
  • To receive Declarations of Interest relating to matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
  • To receive written requests for new DPI dispensations.

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.


  1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 5th September 2022 be approved as a correct record. (attached)


  1. Death of HM The Queen, Succession and Change of Landlord


  1. Lynch Close/Fives Court
  2. a) Update from Wiltshire Council on work in relation to Lynch Close Sheltered Housing Option Appraisal and Fives Court site
  3. b) Representation from Lynch Close Residents Committee
  • Progress on Fives Court Development
  • How do proposals for Lynch Close fit in with local council views on the development and the impact on Water Street and The Lynch?
  • How do proposals for Lynch Close impact on the town of Mere with the possible displacement of the elderly?
  • What help and support can we expect from the Town Council for the ongoing plans for Lynch Close, 12 months down the line from September 2021?


  1. Matters Arising from Public Session


  1. Matters Arising from previous Meetings
  2. a) Wiltshire Towns Programme (Minute 198a)
  3. b) Leases

Lease of Salisbury Street Car Park

Lease of Castle Street Car Park

Lease of Public Toilets in Salisbury Street Car Park

  1. c) Car Club – Grant Agreement and Leases for Mere Car Club


  1. Reports & Consultations
  2. a) Wiltshire Councillors Report


  1. Planning
  2. a) Applications for consultation response:


Application No: PL/2022/07380
Proposal: Prior Approval under Class Q for a change of use of one agricultural building to 1 no. dwellinghouse and associated operational development
Planning Register Link:



Application No: PL/2022/07196
Application Type: Full planning permission
Proposal: Erect 50kw Solar Array
Site Address: Mere Fish Farm, Ivy Mead, Mere, Warminster, BA12 6EN
Planning Register Link:





Application No:

Application Type: Full planning permission
Proposal: Carry out alterations to access, erect 6 no semi-detached dwellings and 1 no detached dwelling with associated parking and access arrangements (demolish existing church).
Site Address: Land North of St Marys Catholic Church, Pettridge Lane, Mere, BA12 6DG
Planning Register Link:



Application No: PL/2022/06870
Application Type: Householder planning permission
Proposal: First Floor Rear Extension
Planning Register Link:



Application No: PL/2022/06854
Application Type: Full planning permission
Proposal: Construction of dwelling for agricultural worker, together with associated works (revision to 21/01808/FUL)
Site Address: Dews Pasture, Burton Farm, Mere, Warminster, Wilts, BA12 6BR
Planning Register Link:




  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.


  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries


  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (attached)

  1. b) To approve and sign off bank reconciliation
  2. c) Quotations for Internal Audit Service

*d) To adopt Dispensation Procedure Guide (Draft attached)

  1. e) To set date, venue, membership of Annual Budget Meeting


  1. General Items
  2. a) Report to the council on Mere Carnival 2022 – Cllr. John Jordan
  3. b) The Queen’s Green Canopy Initiative


  1. Future meetings and events
  2. a) Invitation to attend Community First AGM on Wednesday, 12th October 2022 at 6.00 pm at Devizes Town Hall.
  3. b) Invitation to attend WALC AGM on Monday, 10th October 2022 at 7.00 pm at The Clubhouse, Beckhampton Road, Avebury
  4. c) South West Wiltshire Area Board meeting to be held on Wednesday, 5th October at 6.30 pm at East Knoyle Village Hall.


  1. Future agenda items


Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


*Further information on these items enclosed/attached