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Agenda for Town Council meeting to be held on Monday, 4th November 2024

Mere Town Council

Town Clerk – Mrs. L. C. Wood

 

30th October 2024

 Dear Councillor,

 

You are summoned to a meeting of Mere Town Council to be held on Monday, 4th November 2024 at 7.00 pm in The Andy Young Pavilion, Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.

 

Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email (lindseywood@merewilts.org) at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,

 

 

Lindsey Wood,

Town Clerk & RFO

 

 

Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).

Reports from local police representatives

 

AGENDA

  1. Apologies – To receive apologies for absence.

 

  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis

 

Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.

 

  1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 7th October 2024 be approved as a correct record. (attached)

 

  1. Matters Arising from Public Session

 

  1. Matters Arising from previous Meetings (not covered by other agenda items)
  2. Minute Ref. 475b) Commemoration for Dr. David Longbourne
  3. IT Support

 

  1. Reports & Consultations
  2. Wiltshire Councillors Report
  3. Project Co-Ordinator’s Report (report attached)

 

  1. Planning
  2. Applications for consultation response:

 

Application No: PL/2024/07389
Application Type: Prior approval Part 3 Class Q: Agricultural buildings to dwellinghouses
Site Location: THE ACORNS, BARROW STREET, MERE, WARMINSTER, BA12 6AB
Proposal: Prior Approval Part 3 Class Q – Conversion of barn to residential dwelling
Planning Register Link: https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ3000008FLM5IAO/pl202407389

 

Application No: PL/2024/09486
Application Type: Notification of proposed works to trees in a conservation area
Proposal: Elder. Crown reduction and remove dead limb which is in contact with a garage. Blue arrow on photo. Bramley Apple. Crown reduction. Red arrow on photo.
Site Address: VOGUE COTTAGE, SALISBURY STREET, MERE, WARMINSTER, BA12 6HE
Planning Register Link:  https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ300000A4oDO

 

 

 

 

  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.
  3. LHFIG requests:
  4. To request the levelling of a 1.2m footpath width along the length of White Road from where it leaves the junction outside No. 18 to where it joins Footpath MERE20 otherwise known as Burton Path.
  5. To request 30mph speed limit sign be erected on the entrance to Woodlands Road

 

  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
  2. Draft lease for Town Council space at Duchy Manor (draft lease attached and other comments in separate report)
  3. To consider report, plans & costings for refurbishment of Public Toilets (report attached + copy of development appraisal and revised plans)

 

  1. Finance, Policy & Resources
  2. Payments – To review and authorise schedule of payments (attached)
  3. To authorise signatures for Direct Debits for Northover Energy and AllStar Fuel Card Account
  4. To note the reconciliations for September 2024; the Chairman to sign and verify against the bank statements seen

 

  1. General Items
  2. Briefing Note 24-19: Substantive Highways Scheme Fund 25-26 (Briefing Note attached)

 

  1. Future meetings and events
  2. Invitation for The Chair and 3 members of the Town Council to the licensing service of Michael Molano, our new vicar.
  3. LHFIG meeting to be held at 2.00 pm on Wednesday, 13th November at Nadder Centre, Tisbury SP3 6HJ & via Microsoft Teams
  4. South West Wiltshire Area Board Meeting to be held on Wednesday, 13th November at Wilton Community Centre, West Street, Wilton SP2 0DG from 6.00 pm
  5. Mere Town Council’s Annual Budget Meeting to be held at 7.00 pm on Wednesday, 20th November in the Andy Young Pavilion, Mere.
  6. Wiltshire Council’s consultation with Town Council and public to view proposals to redevelop Fives Court into Affordable Housing Independent Living apartments for people of 60 years and older to be held on Thursday, 21st November in the Andy Young Pavilion, Mere.

 

  1. Future agenda items

 

Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

 

 

 

 

 

 

 

 

 

MERE PEACE MEMORIAL SPORTS AND RECREATION GROUND

Registered Charity No. 1093497

 

For Trustees to consider the following:

  1. Water2Business (supply to the old Mere Cricket Club – standing charge only)

23.3.24 – 9.10.24                                                                                                                                                            £38.83

 

  1. Report on Seeds4Success AGM held on Thursday, 10th October 2024.

 

  1. To consider draft lease for Youth Club Building for Seeds4Success and appointment of surveyor (Draft lease & report from Project Co-Ordinator attached)