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Agenda for Town Council meeting to be held on Monday, 4th September 2023

Mere Town Council


30th August 2023


Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email ( at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,



Lindsey Wood,

Town Clerk & RFO



Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).



  1. Apologies – To receive apologies for absence.

Agreement to waive S. 85 LGA 1972 for reason to be approved by the Town Council see:


  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis


Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.


  1. Minutes – To resolve that the minutes of the Town Council meeting held on 3rd July 2023 & Delegated Decision Report dated 1.8.23 be approved as a correct record. (attached)


  1. Matters Arising from Public Session


  1. Matters Arising from previous Meetings (not covered by other agenda items)

*a) Minute Reference 268b) Traffic Management in Mere –  Report from Working Group (in Clerks Report)

  1. b) Minute Reference 296b) Highway Improvement Request Forms
  2. c) Minute Reference 298 b) – Wiltshire Towns Programme 2022-23
  3. d) Minute Reference 298 c) Wiltshire Towns Programme 2023-24
  4. e) Minute Reference 265a) Lease for EV charger in Salisbury Street Car Park
  5. f) Minute Reference 276c) Lease for Salisbury Street Car Park
  6. g) Minute Reference 276d) Lease for Castle Street Car Park


  1. Reports & Consultations
  2. a) Wiltshire Councillors Report

*b) Project Co-Ordinator’s Report (two attachments)


  1. Planning
  2. a) Applications for consultation response:


Application No: PL/2023/06092
Application Type: Full planning permission
Proposal: Conversion of redundant butchers’ shop into a two bedroom studio apartment
Planning Register Link:



Application No: PL/2023/04023
Application Type: Householder planning permission
Proposal: Two Storey Extension to provide additional accommodation
Planning Register Link:



Application No: PL/2023/06825
Application Type: Householder planning permission
Proposal: removal of the existing roof, increase pitch and form new roof with dormers
Planning Register Link:



Application No: PL/2023/06930
Application Type: Full planning permission
Proposal: Proposed Single Storey Replacement Dwelling
Site Address: Forgurls, Mill Lane, Mere, Warminster, BA12 6DA
Planning Register Link:



Application No: PL/2023/07176
Application Type: Hedgerow removal notice
Proposal: Wessex Water are carrying out the installation of a new water pipeline to support water levels in the Shreen Water in Mere, Wiltshire. The temporary removal of sections of hedgerow (1 x 6m section (H2) is required in order to facilitate these works – provide access to the working area for construction vehicles. These hedgerow sections will replanted as per STD 836.
Site Address:
Planning Register Link:




*b)  Planning Inspectorate appeal decision & costs decision for PL/2022/06387 – Breaches Barn, Barrow Street, Mere.  BA12 6AB (2 attachments)

*c) Wiltshire Council Local Plan Consultation – in-person and online events.  (Clerks Report)

*d) DLUHC Consultation on Local Plans (attached)


  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.


  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries

*a) Petanque proposals for the old swimming pool site (attached)


  1. Finance, Policy & Resources

*a)  Payments – To review and authorise schedule of payments (schedule attached)

*b) To note the reconciliations for June & July 2023; the Chairman to sign and verify against the bank statements seen

*c) To consider and approve Budget/Expenditure report @ 31.7.23 (report attached)

  1. d) To consider quotation to provide internal audit for 2023/24 accounting period

*e) LHFIG Funding Model and suggestion for parishes to contribute more, contributions to be means tested and/or larger parishes to contribute more than smaller parishes (Clerks Report)

*e) Review of council’s complaints procedure (attached)


  1. General Items
  2. a) To amend standing orders in relation to recording minutes and to set a defined period for keeping recorded minutes


Briefing Notes:

*Briefing Note 23-20 – Air Quality Action Plan and Air Quality Supplementary Planning Document (SPD) consultations (attached)

*Briefing Note no. 23-22 Wiltshire & Swindon Tree Warden Scheme (attached)

*Briefing Note No. 23-23: Waste Sorting at Wiltshire’s Household Recycling Centres (attached)


  1. Future meetings and events
  2. a) Invitation to The Tower Stories Launch Party – Friday, 8th September in St. Michael’s Church at 7.00 pm – 8.30 pm


  1. Future agenda items


Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


*Further information on these items either in Clerks Report or attached.



Registered Charity No. 1093497


For Trustees to consider the following

  1. Request from Mere Youth Football Club to re-erect fixed goals on the second pitch on Mere Recreation Ground.
  2. Request from Wessex Internet to lay fibre to Seeds4Success building