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Agenda for Town Council meeting to be held on Monday, 5th June 2023

31st May 2023

Dear Councillor,


You are summoned to a meeting of Mere Town Council to be held on Monday, 5th June 2023 at 7.00 pm at Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW.  The meeting will consider the items set out below.


Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council.  Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting.  Members of the public are asked to restrict their comments, and/or questions to three minutes.

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email ( at least 24 hours before the meeting so that every effort may be made to provide access.

Yours sincerely,



Lindsey Wood,

Town Clerk & RFO

Public Participation Session

Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).



  1. Apologies – To receive apologies for absence.


  1. To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.

2.1 To receive declarations of interest from councillors on items on the agenda

2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)

2.3 To grant any requests for dispensation as appropriate

A request for dispensation must be made on an individual basis


Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011.  The disclosure must include the nature of the interest.  If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it.  Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.


  1. Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 15th May 2023 be approved as a correct record. (attached)


  1. Matters Arising from Public Session


  1. Matters Deferred from Previous meeting


  1. a) To appoint/re-appoint Trustees for Forest Charities


  1. b) Review of representation on or work with external bodies and arrangements for reporting back:


Organisation 2022/23 Representative 2023/24 Representative
Youth Club, Seeds4Success, CAYPIG (Community Area Young People) Cllrs. Hazzard, L. Bennett & R. Coward.
Cricket Club Cllr. Ings
Health & Community Care Cllr. Hill
Tennis Club Cllr. Jeans
Football Club Cllr. Bennett
Public Transport & CATG Cllr. Debbie Beale
Mere & District Linkscheme Mrs. Adrienne Howell
Museum Committee Cllr. Jeans
Footpaths & Rights of Way Cllr. Jordan
Chamber of Trade Chairman & Cllr. Colman
Friends of Mere Museum Cllr. Jordan
School Governor Cllr. Hansford
Mere Bowling Club Cllr. Ings
Carnival Committee Cllr. Jordan & Cllr. Nick Beale
Area Board & CATG Chairman & Vice-Chairman
Mere Film Shows Mrs. Rosie Jordan-Barr
Rivers Group Cllr. R. Coward, Cllr. Debbie Beale & Cllr. Symonds
Mere Parochial Church Council Cllr. Traves
Trustees for Mere Forest Charity Cllrs. R. Coward, E. Mitchell, G. Jeans + Mrs. Anne Rich


  1. Matters Arising from previous Meetings (not covered by other agenda items)
  2. a) Lynch Close Sheltered Housing Review – report on Housing Board meeting held on 31st May (Minute Ref: 265b)
  3. b) Comment on style of Minutes (Minute Ref: 249)
  4. c) Traffic Management in Mere – report from working group on Traffic Engineer’s comments (Minute Ref: 268b)
  5. d) Review of football provision and facilities in view of new proposals for extra football fixtures (Minute Ref: 269a)


  1. Reports & Consultations
  2. a) Wiltshire Councillors Report

*b) Project Co-Ordinator’s report (X2 reports attached)


  1. Planning
  2. a) Applications for consultation response:
Application No: PL/2023/04197
Application Type: Notification of proposed works to trees in a conservation area
Proposal: Apple Tree – Remove
Planning Register Link:


Application No: PL/2023/03389
Application Type: Full planning permission
Proposal: Construction of timber frame annex building to provide ancillary accommodation. (Timber clad with natural slate roof, single front door accessed from driveway, entrance/utility space, bathroom and open plan kitchen/dining/living space, single bedroom)
Site Address: Cedarstone, Limpers Hill, Mere, BA12 6BD
Planning Register Link:


  1. Highways, Rivers, Footpaths, Traffic & Transport
  2. a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.

*b) Extension of 30mph Speed Limit, Shaftesbury Road, Mere – Proposed Works and Cost Estimate (see Clerks Report + 4 attachments)

  1. c) Report on LHFIG meeting held 31.5.23


  1. Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
  2. a) Cemetery policy for non-residents
  3. b) Suggestion to reinstate clock tower hour-chime


  1. Finance, Policy & Resources

*a) Payments – To review and authorise schedule of payments (attached)

*b) To review Mere Town Council Reserves Policy & Investment Strategy: To review reserves and authorise transfer of funds to interest bearing account (see Clerks Report + 2 attachments)

*c) To approve the Accounting Statements for the year ending 31st March 2023 as prepared by the Town Clerk & RFO  (AGAR attached)

*d) Annual Governance and Accountability Return 2022/23

  1. To receive and note the Annual Internal Audit Report
  2. To approve the Annual Governance Statement (Section 1)
  • To approve the Accounting Statements (Section 2) Attached
  1. For the Chairman and Clerk to sign the Annual Governance Statement and the Chairman to sign the Accounting Statements
  2. To set the commencement date for the exercise of public rights
  3. To note other information to be sent to the External Auditor and required by External Auditor as part of Intermediate Review 2022/23


  1. General Items
  2. a) Vision for Mere

*b) Briefing Note No. 23-12 Update on Trowbridge leisure project (attached)

*c) Briefing Note 23-13 New kerbside collections of ‘small rechargeable electricals (attached)

*d)) Briefing Note 23-14 – Family Hubs (attached)

*e) Briefing Note 23-15 – Five-year Housing Land Supply and Housing Delivery Test


  1. Future meetings and events
  2. a) Invitation to attend CPRE Wiltshire’s AGM to be held on 13th July 2023 at 18:30 at The Corn Exchange, Devizes.


  1. Future agenda items


Note:  Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


*Further information on these items in Clerks Report or attached