Agenda for Town Council meeting to be held on Monday, 7th October 2024
2nd October 2024
Dear Councillor,
You are summoned to a meeting of Mere Town Council to be held on Monday, 7th October 2024 at 7.00 pm at The Andy Young Pavilion, Duchy Manor, Springfield Road, Mere, Wiltshire. BA12 6EW. The meeting will consider the items set out below.
Before the meeting there will be a public session to enable the people of Mere to ask questions of, and make comments, regarding the Town Council. Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting. Members of the public are asked to restrict their comments, and/or questions to three minutes.
Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes. The meeting may also be recorded by the press or members of the public. Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.
Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk by email (lindseywood@merewilts.org) at least 24 hours before the meeting so that every effort may be made to provide access.
Yours sincerely,
Lindsey Wood,
Town Clerk & RFO
Public Participation Session
Members of the public are invited to address the Council on any issue over which it has a power. This session will be limited to 15 minutes (3 minutes per speaker). The Chairman will convene the Town Council meeting after the public session (please note that once the meeting has been convened members of the public are no longer permitted to speak unless invited to do so by the Chairman).
Reports from local police representatives
AGENDA
- Apologies – To receive apologies for absence.
- To receive any declarations of disclosable pecuniary interests and other interests from Councillors on matters to be considered at the meeting.
2.1 To receive declarations of interest from councillors on items on the agenda
2.2 To receive written requests for dispensations for disclosable pecuniary interests (if any)
2.3 To grant any requests for dispensation as appropriate
A request for dispensation must be made on an individual basis
Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Mere Town Council Code of Conduct for Members and by the Localism Act 2011. The disclosure must include the nature of the interest. If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item, you must immediately disclose it. Whether you can remain in the meeting and the extent to which you can participate depends on the type of interest you have.
- Minutes – To resolve that the minutes of the Town Council meeting held on Monday, 2nd September 2024 be approved as a correct record. (attached)
- Matters Arising from Public Session
- Matters Arising from previous Meetings (not covered by other agenda items)
*a) Minute Ref. 464 b) Consultation on Proposed reforms to the National Planning Policy Framework (final submission attached)
*b) Minute Ref: 465b) Naming of footpath in memory of Dr David Longbourne – (see attached suggestions map)
- c) Minute Ref: 465 d) To report on LHFIG meeting held on 28.8.24 – complaint about lack of communication & progress.
- d) Minute Ref: 468 d) 24-hour cashpoint machine
- Reports & Consultations
- a) Wiltshire Councillors Report
- b) Project Co-Ordinator’s Report (attached).
- c) Report on South West Wiltshire Area Board Meeting held on Wednesday, 11th September 2024
*c) Wiltshire EV Charging Infrastructure Strategy (information in Clerks Report)
- Planning
- a) Applications for consultation response:
Application No: | PL/2024/08503 |
Application Type: | Householder planning permission |
Proposal: | Single storey side extension |
Site Address: | Burton Farmhouse, Burton, Mere, Warminster, BA12 6BR |
Planning Register Link: | https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ3000009EWYN |
Application No: | PL/2024/08663 |
Application Type: | Consent under Tree Preservation Orders |
Proposal: | T1 Walnut tree – Crown reduce canopy by 3 meters. |
Site Address: | 14 CLEMENTS LANE, MERE, WARMINSTER, BA12 6DF |
Planning Register Link: | https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ3000009LfFt |
Application No: | PL/2024/08659 |
Application Type: | Notification of proposed works to trees in a conservation area |
Proposal: | T1 Willow – Pollard, cutting back one meter beyond historic pollard points to preserve structure. |
Site Address: | WILLOW COTTAGE, WATERSIDE, MERE, WARMINSTER, BA12 6EE |
Planning Register Link: | https://development.wiltshire.gov.uk/pr/s/planning-application/a0iQ3000009LZdV |
*b) Wiltshire Council’s Draft Enforcement Policy (information in Clerks Report)
- Highways, Rivers, Footpaths, Traffic & Transport
- a) To identify jobs for the Parish Steward, Sparkle Team and MyWiltshire reports.
- Buildings, Open Spaces, Play Areas, Sports Grounds, Car Parks, Allotments & Cemeteries
- a) Use of Duchy Manor Sports Field and other facilities requested for the Friends of Mere School Fireworks event on Saturday, 9th November 2024
- b) Break in to chapel 13.9.24
- c) EV Charging Spaces at Salisbury Street Car Park – To sign Licence Agreement between Mere Town Council and Pluscharge Limited and note Operating Agreement between Wiltshire Council and Pluscharge Limited
- Finance, Policy & Resources
*a) Payments – To review and authorise schedule of payments (attached)
- b) To note the reconciliations for August 2024; the Chairman to sign and verify against the bank statements seen
- c) To report on the completion of the Annual Governance & Accountability Return (AGAR) Review for the Town Council for the year ended 31 March 2024 and consider the external auditor report and certificate and publish the Notice of Conclusion of Audit.
- d) Wiltshire Towns Programme – Year 3 (24/25) & Year 4 (25/26) (information attached)
- e) Do we want to renew VisitWiltshire subscription
- f) To set date, venue and membership for Annual Budget Meeting
*(g) Wiltshire Independent Remuneration Panel =-Allowances Survey for City, Town & Parish Councils (information in Clerks Report)
*h) IT support (information in Clerks Report)
- General Items
*a) Wiltshire Emergency Contacts Hub (information in Clerks Report)
*b) Update and feedback on the DRAFT Local Nature Recovery Strategy (LNRS) for Wiltshire & Swindon (information in Clerks Report)
- Future meetings and events
- a) Seeds4Success 2024 AGM to be held on Thursday, 10th October 2024 from 7.00 pm at Mere Youth Centre (you can also attend via Zoom online – please contact me for joining details)
- Future agenda items
Note: Members are reminded that the Town Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.
*Further information on these items enclosed/attached